Department secretary Work, Jobs in Port Glasgow, Ivc (with Salaries)

Executive Private Secretary
OFGEM —Glasgow
- £52,397 - £62,699 a year
- Part-time
- Analysis skills
- Presentation skills
- Organisational skills
- Annual leave
- Flexible schedule
12d
Team Secretary OPMH and Learning Disability - Business Support
NHS Scotland —Glasgow
- £29,103 - £31,409 a year
- Part-time
- Military
- English
- Annual leave
- Employee assistance programme
6d
Legal Secretary
Jones Whyte —Glasgow
- Full-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
- Employee discount
- Referral programme
Relief Medical Secretary - General Medicine B4
NHS Scotland —Glasgow
- £31,537 - £34,303 a year
- Part-time
- Hospital
- Organisational skills
- Business
- Annual leave
- Employee assistance programme
253324- Assistant to Waiting List Co-ordinator
NHS Scotland —East Kilbride
- £29,103 - £31,409 a year
- Call to connect
- Organisational skills
- Communication skills
- Annual leave
- Sick pay
13h

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Team Secretary OPMH and Learning Disability - Business Support
NHS Scotland —Glasgow
Deal with telephone and face-to-face enquiries from all staff groups, patients, relatives, carers providing information, directing and prioritising queries as…
£29,103 - £31,409 a year
6d

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Executive Private Secretary

OFGEM -
Glasgow

Apply Now

Job details

Permanent | Part-time | Full-time
£52,397 - £62,699 a year
12 days ago

Benefits

Season ticket loan
Annual leave
Company pension
Flexible schedule

Qualifications

Analysis skills
Presentation skills
Organisational skills
Communication skills

Full job description

Details

Reference number

472040

Salary

£49,542 - £62,699

National £49,452-58,519
London £52,397-62,699

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Grade 7

Band L2b

Contract type

Permanent

Business area

OFGEM - Corporate Services

Type of role

Administration / Corporate Support
Project Delivery
Strategy

Working pattern

Flexible working, Full-time, Part-time

Number of jobs available

Location
About the job
Benefits
Things you need to know
Apply and further information

Location

Successful candidates may be based in any of our office locations Cardiff, Glasgow, or London. We especially welcome applicants from Cardiff and Glasgow.

About the job

Job summary

Ofgem is Great Britains independent energy regulator. Our primary responsibility is to protect energy consumers, especially the most vulnerable, while at the same time working with government, industry and consumer groups to deliver a clean, more affordable and secure net-zero energy system at the lowest cost to consumers and drive economic growth.

Ofgem has a culture of inclusion that encourages, supports and celebrates the diverse voices and experiences of our colleagues. It fuels our innovation and helps ensure we can best represent the consumers and the communities we serve. Everyone is welcome - as an inclusive workplace, our employees are comfortable bringing their authentic selves to work.

Role Purpose

The Executive Private Secretary is an exciting and pivotal role working directly with the Chief Operating Officer (COO) and leaders across Ofgem. They will provide high-level, organisational and strategic support spanning the work of Ofgem and the responsibilities of the COO. Acting as a key conduit between senior leadership, their teams and external stakeholders, this role ensures the smooth running of the Private Office, optimises leaders time and drives delivery of organisational priorities. The postholder will report into the Deputy Director Corporate Services Strategy and work collaboratively with offices across Ofgem. They will represent senior leaders views, managing information flows and supporting cross-cutting projects in a fast-paced, dynamic

Job description

Key Accountabilities:

Ensure the COOs priorities and time are focused on the issues that matter most to organisational objectives and strategic goals.
Act as a trusted adviser and conduit between senior leadership, teams and external stakeholders to enabling effective information flow, judgement and decision-making.
Safeguard the reputation and effectiveness of the COOs office by handling sensitive matters with discretion, judgement and professionalism.
Drive operational grip and continuous improvement in the Private Office ensuring clear prioritisation, forward planning and effective coordination.
Represent senior leaders effectively in meetings and engagements, providing clear steers, resolving issues where appropriate, and ensuring actions and commitments are tracked and delivered.
Lead or drive forward priority cross-cutting projects on behalf of the COO, working through others to secure progress and outcomes.

Key responsibilities:

Strategic Support

Align COOs time and priorities with organisational objectives; provide advice on urgent, sensitive or complex matters and ensure decisions are informed by the right evidence, context and judgement.
Lead or drive forward priority cross-cutting projects on behalf of the COO, working through others to secure progress and outcomes.

Administrative Excellence & Logistical Support

Proactively manage competing priorities across the COOs portfolio, ensuring the COO is well prepared, key risks and choices are surfaced early, and time is used to maximum effect.
Proactively manage complex diaries, coordinate meetings and ensure leaders are briefed and prepared, with all necessary papers and information provided in advance.

Stakeholder Management

Lead day-to-day stakeholder engagement for the COO Office, using judgement to triage, resolve and escalate issues, manage competing interests, and maintain confidence in the group. Build trusted relationships across Ofgem and with external partners, ensuring senior engagement is purposeful and well-coordinated.

Information Flow & Co-ordination

Filter, synthesise and advise on incoming information, acting as a trusted adviser and conduit between senior leadership, teams and external stakeholders.
Lead the coordination and quality assurance of advice, briefings, submissions and papers for the COO, ensuring they are clear, accurate, timely and strategically aligned.

Relationship Building

Develop and maintain effective working relationships across the organisation, government departments, industry stakeholders and consumer groups, using those relationships to unblock issues and support delivery.

Representation and Influence

Represent and act on behalf of the COO or other senior leaders in meetings as required, providing reliable steers, exercising judgement on escalation, and tracking actions through to completion.
Promote organisational priorities and resilience in sensitive or contentious situations, tracking and challenging delivery and working with senior stakeholders constructively to resolve issues.

Team Collaboration

Work collaboratively with the private office network, supporting shared objectives, setting clear expectations and mentoring colleagues where appropriate.
Contribute to, and where appropriate lead, continuous improvement of Private Office operations.

Person specification

Key Skills & Capabilities:

Demonstrates strong strategic thinking and problem-solving skills with the ability to anticipate issues, assess risk, align competing priorities with organisational goals and exercise judgement on what requires senior attention.
Exceptional organisational and prioritisation skills, with the ability to maintain grip across a complex and fast-moving portfolio.
Strong stakeholder engagement and relationship-building capabilities with confidence to influence and manage senior relationships internally and externally.
Excellent written and verbal communication skills, with the ability to synthesise complex information clearly and handle sensitive matters with discretion and professionalism.
Adaptability and resilience in a fast-paced, dynamic environment including the ability to remain calm and effective under pressure.

Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the essential criteria. In the event of receiving a large number of applications, an initial sift may take place on just the lead criteria indicated in the essential criteria.

Essential Criteria:

Proven experience supporting senior leaders to manage diaries with competing priorities, making effective use of their time, and focusing on the issues that matter most to organisational priorities and strategic objectives. (Lead Criteria).
Excellent organisational and analytical skills, with the ability to maintain grip across a complex and fast-moving portfolio, work independently, and exercise sound judgement on risk, escalation and delivery.
Strong interpersonal and communication skills, with the confidence to engage, influence and build trusted relationships with senior stakeholders, both internally and externally.
Ability to analyse and synthesise information, solve problems logically, identify risks and options and provide constructive challenge and fresh ideas.
Experience handling confidential, sensitive or contentious matters with discretion, resilience and professionalism.
Ability to work flexibly, manage multiple priorities and remain calm and delivery-focused under pressure.

Desirable Criteria:

Experience working in a complex, regulatory organisation.
Knowledge of strategic planning and organisational performance frameworks.

Behaviours

We'll assess you against these behaviours during the selection process:

Communicating and Influencing
Delivering at Pace
Working Together

Benefits

Alongside your salary of £49,542, OFGEM contributes £14,352 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

Ofgem can offer you a comprehensive and competitive benefits package which includes; up to 30 days annual leave. Excellent training and development opportunities. The opportunity to join the Civil Service pension arrangements which include a valuable range of benefits. Flexible working hours and family friendly policies. Restaurant and subsidise gym (London only). Interest free season ticket loan.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours and Experience.

You will be asked to provide a 1250 word personal statement evidencing how you meet the essential skills and capabilities listed in the role profile. Please ensure you demonstrate clearly, within your supporting statement, how you meet each of the criteria listed in the role profile. In the event of receiving a large number of applications, an initial sift may take place on the lead criteria indicated in the essential criteria.

The interview will include a presentation or exercise - details of which will be released to candidates invited to interview.

Feedback will only be provided if you attend an interview or assessment.

The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by [https://www.cifas.org.uk/fpn].

At Ofgem, we expect our staff to carry out their roles with honesty, fairness and openness. They should follow the Civil Service code and be free from any influence or bias. We are committed to making sure interests are recognised, declared and managed appropriately so that we can fulfil our duties as an energy regulator. Our Conflicts of Interest policy outlines the types of interests Ofgem staff must declare before onboarding, and the rules they must follow throughout employment so that we can clearly demonstrate that our decisions are not influenced by private interests.

Feedback will only be provided if you attend an interview or assessment.

Security

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

This vacancy is part of the Great Place to Work for Veterans initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Dominique King
Email : [email protected]

Recruitment team

Email : [email protected]

Further information

If you feel your application has not been treated in accordance with the Civil Service Commission Recruitment Principles and you wish to make a complaint, you should email The Head of Talent Acquisition at: [email protected] in the first instance. If you are not satisfied with the response you receive from the department, you can contact the Civil Service Commission. More detailed information can be found on the Civil Service Commission website.

Apply Now

Refine Your Search

department secretary jobs in port glasgow, ivc

Team Secretary OPMH and Learning Disability - Business Support

Legal Secretary

Relief Medical Secretary - General Medicine B4

253324- Assistant to Waiting List Co-ordinator

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Details

Reference number

Salary

Job grade

Contract type

Business area

Type of role

Working pattern

Number of jobs available

Contents

Location

About the job

Job summary

Job description

Person specification

Behaviours

Benefits

Things you need to know

Artificial intelligence

Selection process details

Security

Nationality requirements

Working for the Civil Service

Diversity and Inclusion

Apply and further information

Contact point for applicants

Job contact :

Recruitment team

Further information