Time bookkeeper / finance administrator Work, Jobs in Prestonpans, Eln (with Salaries)

Administrator
The Saltire Society —Edinburgh
- £30,000 - £33,000 a year
- Full-time
- Microsoft Excel
- Social media management
- Microsoft Office
Quick apply
14d

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Administrator

The Saltire Society
Edinburgh

Quick apply

Job details

Full-time
£30,000 - £33,000 a year
14 days ago

Qualifications

Website maintenance
Microsoft Excel
Social media management
Microsoft Office
Xero
MailChimp
Communication skills

Full job description

Job Summary
The Saltire Society is seeking an Administrator, who can support our small charitable organisation to deliver its programme and support its branches and members. Applicants will need to be able to work on their own initiative and run the office.
We are looking for an organised, technically competent and proactive individual who will make a valuable contribution to the success of our organisation.

Responsibilities

Administration

Attending to mail, email, telephone/voicemail messages, forwarding to Convenor or other Trustees as appropriate
Attending Council and Executive Board meetings, communicating regularly with the Convenor
Scheduling and other meeting administration, including, when required, minuting, drafting and circulation of agendas and papers for meetings
Maintaining effective filing (physical and digital), including servicing our archiving arrangement with the National Library of Scotland

Office

Serving as first point of contact for suppliers, utilities and services
Managing office premises, ordering supplies when required
Discharging Health and Safety requirements including checking of alarm systems, maintenance of fire extinguishers, ensuring records are up-to-date and undertaking training as required
Oversee IT hardware, software and systems, including service contracts and cyber security
Reading gas and water meters
Meeting and greeting visitors to the office
Arranging refreshments and stocking the kitchen

Membership and activities

Liaison with contracted membership management firm to ensure data is up-to-date and liaison with branches of the Society
Coordinating mailings using Mailchimp, email or post
Packing and dispatch (via post office) of sales from online shop and programme materials (e.g. judges’ copies for Book Awards)
Support the delivery of operational and logistical aspects of Saltire Society events including venue/technical/catering, booking system, production and event management and budget management, taking a lead role on some and assisting as part of the team on others
Keep the Saltire Society’s website up-to-date with event listings, news and content including undertaking communication with branches on their activities
Assisting with drafting and circulation of Society newsletter
Updating social media channels with input from Book Development officer and trustees

Finance

Support the Society’s bookkeepers in managing the financial systems by processing invoices, management of petty cash, providing information to Convenor, Treasurer, Executive Board and accountants as required
Ensure contracts for building services, utilities and insurances remain up-to-date and achieve best value for money

General Duties

Work for the benefit of the whole organisation and to support the organisation’s principal aims and objectives
Act as an ambassador for the Saltire Society to the wider community and be able to speak knowledgeably about all aspects of its work
Comply with all Saltire Society policies including Equal Opportunities, Health & Safety and other policies
Undertake additional duties as may reasonably be required

Person specification

Essential

At least 3 years’ experience of office work and systems
Understanding of Health and Safety
A sound knowledge of Microsoft Office Suite and Excel in particular
Excellent verbal and written communication skills
Ability to use tact and diplomacy and to deal with people from all backgrounds with assertiveness and confidence
Ability to work well under pressure and be exceptionally well-organised
Excellent attention to detail and the ability to multitask in a busy office
Initiative and self-motivation
Ability to work successfully with the Convenor, Council, Executive Board and local branches in a collegial environment

Desirable

An enthusiasm for, and some knowledge of the Scottish cultural scene would be preferred
Experience of social media and updating websites
Experience of Xero or equivalent
Experience of organising events

To apply, please send a covering letter (2 pages A4 max) and a CV to [email protected] by Monday 22 June 2026.

If you require any further detail, please email [email protected] – we are a small team and cannot guarantee an immediate response so please do allow sufficient time before deadline.

Interviews will take place, in person, in Edinburgh on Monday 29 June 2026.

Pay: £30,000.00-£33,000.00 per year

Experience:

office management: 3 years (required)

Work Location: In person

Quick apply

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