We’re Pentland Brands: a global family business behind some of the world’s most iconic active and lifestyle brands. We bring integrity, energy and ambition to our work, setting high standards and striving to deliver great outcomes without ego.
With over 1,500 team members worldwide, we’re proud of our diverse, inclusive culture where everyone is encouraged to speak up, challenge thinking, create breakthroughs and collaborate openly. Our people are what set us apart, and we’re committed to creating an environment where everyone can thrive.
Reports to: Customer Operations Manager
Location: Sunderland
Hours: 36.5 hours per week, Monday to Friday (4.30pm finish on a Friday)
The Customer Operations Team Leader Mission:
This role is responsible for managing a team of Customer Operations Executives to service a portfolio of accounts and brand(s) within the relevant channel whilst ensuring that an optimal level of support is given to internal stakeholders and our customers. This role will also provide support to the Customer Operations Manager in managing daily team management duties where required.
How you'll drive success:
As part of the Customer Operations Team lead community, lead by example in driving best in class service for Pentland Brands and our customers.
Own, lead and represent your area within the Team lead community.
Customer & Commercial engagement, Working closely with our most Strategic International Partners in your portfolio.
Lead by example & manage a team of Customer Operations Executives and provide cover for a portfolio of customer accounts with responsibility for order placement, orderbook management, stock allocation, logistics and distribution, VAS requirements, reporting and customer communications.
Order placement and delivery against customer orderbook, using and promoting exception report across your team and channels.
Organising, tracking, and satisfying in season order requests.
Stock allocation and logistics.
Responsibility for reporting and customer communications.
Process cancellations, credits, debits, returns of non-faulty goods, VAS and DC requirements.
Responsibility for export documentation and compliance for global logistics.
Order management and administration of business processes related to orders for goods or services.
Managing the key activities and actions involved in processing an order to the satisfaction of the customer.
Provide constantly updated sales and order book information, a record of customer returns, debits and credits and general and order processing activity.
Making and communicating the necessary changes made to the customer’s order book in line with the business and customers’ requirements.
Identify potential problems and solutions required to manage Customer OTIF.
Working cross functionally with the Asia merchandising and shipping team to manage the aspect of delivering direct delivery export to market if required.
Understanding of export and internal direct delivery processes.
Produce regular data analysis on order book and Supply Chain using internal and external sources.
Ability to interrogate and source information from SAP.
A key stakeholder in driving Salesforce and Pentland Connect alignment across the teams.
Constant review of COPS Annual Game Plan and work streams supporting this.
Team PDR & Pentland Principles alignment towards your individual team members personal development.
What you'll need to thrive:
German Language Speaker (C2 minimum)
Excellent communication skills with a range of stakeholders.
Experience leading a team or previous high performer within operational function.
Advance Excel skills.
High attention to detail.
Reporting and analytical skills.
Experience in a customer focused role.
Experience in administrative duties to raise cancellations, credits, debits, invoicing, and orders.
Stock management and orderbook management skills.
Experience of interpreting large amounts of data and confidence in reporting procedures.
Excellent verbal, written and presentation skills across all levels of the business.
Management experience of/exposure to global accounts, multinational distributors, and retailers.
Previous customer service/key account sales support experience and/or sales environment, preferable international exposure.
Knowledge of export procedures and documentation preferable.
Language preferable in need of specific roles - French speaker primary/ German secondary.
Knowledge and management of on-line retailer/distribution is desirable.
Working knowledge of SAP or similar systems knowledge is advantageous.
Team player.
Ability to work to deadlines
Alongside a competitive salary and discretionary bonus, we offer a comprehensive benefits package designed to support your wellbeing, flexibility, and life outside work. This includes generous holiday allowance with the option to buy more, hybrid and flexible working, enhanced family leave, pension and financial protection, wellbeing support, travel schemes, and generous discounts across Pentland Brands and selected retail partners. You can find full details of our benefits and perks on our UK Benefits page.
The Interview Process
We want our interview process to feel clear, straightforward, and supportive. If your experience and expectations look like a strong match for the role, here’s what you can expect next:
Talent Team Intro Call - A 30-minute video call with our Talent Team to get to know each other, talk through the role and your experience, and answer any questions you have.
Experience Interview - A more in-depth interview (usually online) with the hiring manager to explore your skills, experience and approach, and how these align with the role, our principles, and our ways of working.
Final Interview - A final in-person interview at our office, focused on deeper discussion and practical application, giving you the chance to meet more of the team and see Pentland Brands in action.
