Title: Project Coordinator
Position: Permanent
Location: Canterbury
Overview
Due to continued business growth, we are seeking an experienced Project Coordinator with a strong financial background to join our dynamic team. This role involves working closely with Regional and Project Managers to ensure the successful delivery of projects and operational excellence across our Kent Region, based in Canterbury .
Key Responsibilities
Financial & Administrative Duties
- Process sales invoices accurately and in a timely manner
- Conduct project financial reviews, including applications and invoicing
- Manage purchase invoice processing and supplier statement checks
- Produce and issue purchase orders
- Maintain and organise project documentation within job folders
Update operations project managers and maintain invoice forecast sheets
Project & Operational Support
- Support Regional Managers and Project Managers in day-to-day operations
- Assist onsite BMS engineers with administrative and coordination tasks
- Liaise directly with suppliers to support project delivery
Monitor and chase outstanding payments
Sales Administration Support (Initial 6-Month Period)
As part of the Safe & Sound integration and to support business continuity, this role will include responsibility for sales administration activities during the initial 6-month period. These responsibilities are intended to transition into a dedicated role in due course.
Key duties will include:
- Logging all incoming quotes into the central tracking system
- Issuing quote documentation to the relevant salesperson in a timely manner
- Following up with customers after quotes have been issued to support conversion
- Maintaining and updating the quote and sales forecast tracker
Ensuring accuracy and visibility of pipeline data for reporting purposes
Customer & Stakeholder Communication
- Act as a point of contact for customers when required
- Resolve customer queries and requests efficiently
Build and maintain strong working relationships with internal and external stakeholders .
Skills & Experience Required
- Proven experience in a similar Project Coordinator and finance-based role (essential)
- Experience within the construction or BMS industry (advantageous but not essential)
- Strong financial and numerical skills
- Excellent written and verbal communication skills
- High level of accountability and attention to detail
- Strong organisational and time management skills
Ability to build effective working relationships across teams
Personal Attributes
- Proactive and self-motivated
- Detail-oriented with strong problem-solving ability
- Able to prioritise workload and meet deadlines
Team player with a collaborative mindset
Package & Benefits
- Competitive salary + benefits
- Enhanced sickness and family leave policies
- Employee Assistance Programme
