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Executive Assistant (contract)

Microsoft EMEA -
Remote

Apply Now

Job details

Full-time | Fixed term contract
£105 - £120 a day
13 days ago

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Procurement
Expense management
Microsoft Office
Administrative experience
Leadership
Communication skills

Full job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

This is a Business Administrator role within the EMEA Technical Services Organisation, supporting a VP based in Rome along with additional senior leaders across the leadership team.

The position is primarily focused on proactive and complex calendar management, ensuring seamless scheduling across multiple time zones, alongside coordinating international travel, managing expenses, and supporting procurement activities. Working within a small, senior, and largely self-sufficient team, the role requires someone who is highly organised, detail-oriented, and comfortable operating independently with minimal guidance. The successful candidate will bring a positive attitude, strong communication skills, and the ability to build effective relationships with stakeholders across the UK and Europe, while maintaining high levels of confidentiality and ensuring smooth day-to-day operations for leadership.

Key Responsibilities:

Manage complex calendars for leadership team members
Schedule meetings across multiple time zones (EMEA/global)
Coordinate international travel (flights, hotels, transport, visas)
Submit and track expense reports
Raise and manage purchase orders (POs)
Support meeting prep (materials, presentations)
Act as a proactive point of contact for leadership admin needs

Must-Have Skills (Non-Negotiable):

5+ year's experience as:
Executive Assistant / Administrative Assistant
Experience supporting:
Senior leadership (Director/VP level)
Strong calendar/diary management (high volume, complex scheduling)
Experience with:

Travel coordination
Expense management
Basic procurement / PO handling
Strong Microsoft Office skills:
Outlook (critical), Excel, PowerPoint

Ability to work independently in a remote/global setup
Strong communication skills across stakeholders
Highly organised and able to prioritise without guidance

Nice-to-Have Skills

Experience in global / EMEA teams
Background in large corporate or tech organisations
Familiarity with internal tools/systems (expenses, procurement)
Experience supporting multiple leaders simultaneously

Experience Level Guidance

4 to 6 years ideal
Must have supported:
Director / VP-level stakeholders
Best fit:
Candidates from fast-paced, global environments

Additional Details:

Location: Remote (UK)
Duration: 11 months 25 days
Shift Timings: Monday – Friday (Business Hours)
Pay Range: £105 - £120 /day (PAYE)
Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

105 - 120 GBP daily

Apply Now

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