Senior administrative specialist Work, Jobs in Rochester (with Salaries)

Accounts Administrator
M S Webb & Company Limited —Chatham
- £28,000 - £32,000 a year
- Full-time
- Administrative experience
- QuickBooks
- Organisational skills
- Health & wellbeing programme
Quick apply
2d
Programme Manager
Ministry of Justice —Rochester
- £40,001 - £50,000 a year
- Full-time
- Hybrid work
- English
- Presentation skills
- Annual leave
8d
Senior Technical Officer - Trainer
National Crime Agency —Gillingham
- £45,326 a year
- Part-time
- Hybrid work
- Microsoft Office
- Presentation skills
- IT
- Annual leave
9d
Senior Data Administrator
Change Grow Live —Newham
- £27,811.31 - £29,410.14 a year
- Microsoft Word
- Microsoft Excel
- Word processing
- Annual leave
- Employee assistance programme
1d
Senior Administrator
Provide CIC —Maldon
- £25,760 - £27,476 a year
- Part-time
- Nursing home
- Microsoft Office
- Administrative experience
6h
Departmental PA
Mid and South Essex NHS Foundation Trust —Basildon
- £28,392 a year
- Part-time
4d
Business Support Officer
London Borough of Bromley —London Borough of Bromley
- £34,508.48 - £54,701.00 a year
- School
- Employee discount
- Sick pay
10d
Outreach Worker
Change Grow Live —Canning Town Station
- £28,557.79 - £32,802.41 a year
- Microsoft Office
- Administrative experience
- IT
- Annual leave
- Employee assistance programme
11d
Medical Training Officer
Mid and South Essex NHS Foundation Trust —Basildon
- £28,392 a year
- Full-time
4d
Audit Senior
Barnes Roffe LLP —London
- Accounting
- Leadership
- Communication skills
- Free parking
Senior Lawyer
Civic Recruitment Limited —London
- £33.37 an hour
- Full-time
- Management
- Microsoft Office
- Analysis skills
Quick apply
14d
Health & Safety Specialist
IPL —Sittingbourne
- Monday to Friday
- Microsoft Office
- Administrative experience
- In-person
- Store discount
- Annual leave
Business Support Officer
Conisborough College —London
- £34,508.48 - £49,620.12 a year
- School
- Employee discount
- Sick pay
11d
Senior Occupational Therapist
King's College Hospital NHS Foundation Trust —London
- £45,953 - £54,254 a year
- Weekend availability
- Management
- Leadership
14d
Senior Customer Service Advisor
Barclays —Southend-on-Sea
- £27,700 a year
- Weekend availability
- Customer service
- Administrative experience
- Banking
- Life insurance
8d
Senior Rotational Occupational Therapist
King's College Hospital NHS Foundation Trust —London
- £45,953 - £54,254 a year
- Weekend availability
- Leadership
Conveyancer
Eventus Recruitment Group —Sevenoaks
- £45,000 - £65,000 a year
- Call to connect
- Hybrid work
- Sales
- Financial services
- Annual leave
Specialist Speech and Language Therapist
Oxleas NHS Foundation Trust —London
- £45,953 - £54,254 a year
- Part-time
- Remote
- English
11d
Administration & Reprographics Officer
London Borough of Bromley —London Borough of Bromley
- £30,438.25 - £35,275.00 a year
- School
- Employee discount
- Sick pay
10d
Clinical Fellow ST3+ Obstetrics and Gynaecology
Mid and South Essex NHS Foundation Trust —Basildon
- £41,750 a year
- Weekend availability
1d

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senior administrative specialist jobs near rochester

Accounts Administrator

M S Webb & Company Limited
Chatham

Quick apply

Job details

Permanent | Full-time
£28,000 - £32,000 a year
2 days ago

Benefits

Health & wellbeing programme
Employee mentoring programme
Company pension
On-site parking

Qualifications

Accounts receivable
Sage
Accounts payable
Accounting software
Xero
Administrative experience
QuickBooks
Organisational skills
Communication skills

Full job description

Company Overview
MS Webb & Co Limited is a specialist commercial security and void property management company, supporting clients across the UK with professional, compliant and responsive services. Our teams work closely with property owners, managers and agents to protect assets, manage risk and deliver high-quality site management. As a growing, service-led business, we place strong emphasis on reliability, integrity and clear communication, both with our clients and within our internal teams.

Job Overview
We are seeking a detail-oriented and organised Accounts Administrator to join our finance team. The successful candidate will be responsible for maintaining accurate financial records, processing transactions and supporting the overall financial operations of the organisation. This role is ideal for an individual with strong experience of accounting software and a keen eye for detail who wants to develop their career within finance administration.

Key Responsibilities

Core finance administration

Manage accounts payable and receivable processes efficiently and accurately.
Prepare and process sales and purchase invoices using Xero, ensuring correct coding to jobs, sites or contracts.
Reconcile bank statements and ensure all transactions are correctly recorded and supported by appropriate documentation.
Process and verify staff expense claims and company credit card/petty cash transactions, ensuring receipts and approvals are in place.
Assist with preparation of regular financial reports (e.g. aged debtors/creditors, outstanding purchase orders, basic cashflow or revenue summaries) for management.
Support month-end and year-end closing procedures, including reconciliations and preparation of schedules for external accountants.
Maintain organised financial records and documentation, including purchase orders, contracts and audit evidence, in line with company policies.

Billing and recurring invoicing

Create, amend and terminate recurring invoices for sites with ongoing monthly security services (such as monitored alarms, CCTV and barriers), ensuring each invoice is accurately coded.
Roll recurring invoices over each month, assessing each invoice individually to reflect changes to services or additional work completed during the period.
Diarise and record known changes to future months’ invoices to ensure billing remains accurate and up to date.
Raise and issue month-end invoices on the last working day of the month, attaching task completion sheets, submitting for internal checking and then sending to clients.
Request and chase purchase order numbers promptly (via Xero, email, Dwellant or eLogbooks) to support timely payment of invoices.
Raise reactive/ad hoc invoices throughout the month for additional or one-off services.

Compliance, audit and communication

Support internal and external audits by collating required documentation, responding to routine auditor queries and tracking follow-up actions.
Act as first point of contact for routine billing queries from clients and suppliers, resolving issues or escalating to senior finance/commercial staff as needed.
Monitor outstanding payments, follow up on overdue accounts and keep internal stakeholders updated on debtor positions.
Liaise with internal departments (operations, HR and commercial) to ensure financial data is accurate and aligned with contracts, timesheets and service delivery records.
Manage personal and shared accounts email inboxes, responding to ad hoc finance queries and billing requests and escalating where necessary.

Requirements

Proven experience with accounting software, ideally Xero (experience with Sage or QuickBooks also beneficial).
Experience with BigChange (or similar field service/job management platforms) would be advantageous.
Strong understanding of accounts payable/receivable procedures and financial record keeping.
Excellent organisational skills with a high level of attention to detail.
Ability to work independently and as part of a team in a fast-paced environment.
Good communication skills, both written and verbal, with a professional telephone and email manner.
Prior experience in an administrative or finance role is desirable but not essential.
A recognised qualification in accounting or finance is advantageous but not essential.

What We Offer

A supportive and collaborative working environment within a growing business.
Opportunity to develop your career in finance administration, with exposure to a wide range of financial processes.
Training on our systems and procedures, including Xero, BigChange and internal operational platforms.

Pay: £28,000.00-£32,000.00 per year

Benefits:

Company pension
Employee mentoring programme
Health & wellbeing programme
On-site parking

Work Location: In person

Quick apply

Refine Your Search

senior administrative specialist jobs in rochester

Accounts Administrator

Programme Manager

Senior Technical Officer - Trainer

Senior Data Administrator

Senior Administrator

Departmental PA

Business Support Officer

Outreach Worker

Medical Training Officer

Audit Senior

Senior Lawyer

Health & Safety Specialist

Business Support Officer

Senior Occupational Therapist

Senior Customer Service Advisor

Senior Rotational Occupational Therapist

Conveyancer

Specialist Speech and Language Therapist

Administration & Reprographics Officer

Clinical Fellow ST3+ Obstetrics and Gynaecology

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