We are seeking a motivated and organised Paediatric Administrative Assistant to provide essential support to our Community Paediatric Service. Working as part of a multi-disciplinary team, you will contribute to the delivery of high-quality administrative support across the Cwm Taf Morgannwg University Health Board area, working closely with partner agencies.
You will support community paediatric secretaries in delivering a comprehensive and confidential administrative service, ensuring effective coordination of information and communication within the team. Your role will be key in helping patients and families experience a smooth and efficient service.
The post requires strong organisational and typing skills, with the ability to follow established systems, procedures and policies. You will ensure accurate documentation and timely communication at all times.
The ideal candidate will be professional, reliable and able to work effectively as part of a team while managing their own workload. Strong attention to detail, excellent communication skills and a commitment to maintaining confidentiality are essential for success in this role.
This post is fixed term/secondment for 12 months from start date to cover a secondment. If you are interested in applying for it as a secondment, please obtain permission from your current line manager prior to applying.
- Routine typing/audio typing of clinical correspondence
- Supporting the administrative needs of the multi disciplinary Paediatric Team.
- Develop systems, support and organising clinical activity and appointments.
- Liaising with patients and families, General Practitioners other referrers and partners to provide assessment, diagnosis treatment and care.
- Follow appropriate systems, processes while adhering to Health Board policies and procedures at all times.
- Support the development and maintenance of IT systems and databases and provide up to date analysis of data from the system.
Welsh Skills Desirable: This post is advertised as Welsh Desirable. This doesn’t mean essential; whilst the candidate doesn't need to have skills in Welsh, we'll consider it an advantage when short-listing and selecting candidates. This isn’t ‘fluency ’, just Speaking & Listening skills at Level 3 (equivalent to CEFR B2) or above. Level 3 means basic conversations with patients about their everyday health. For more information, see ‘Welsh Language Guidance’ in the documents right at the bottom.
Cwm Taf Morgannwg (CTM) University Health Board, part of NHS Wales, serves a large population across a diverse and beautiful region, steeped in history and heritage. With nearly 13,500 staff, our health board is one of Wales’s largest employers.
Together, we are Team CTM; a workforce dedicated to offering excellent patient care and support to the 450,000 people across our three regions, Bridgend, Merthyr Tydfil, and Rhondda Cynon Taf. We operate three District General hospitals, several community hospitals, primary and community care facilities.
CTM’s location offers the best of South Wales, just 20 minutes from Cardiff’s vibrant city life, the natural beauty of the Brecon Beacons, and the serene coastline at Ogmore. Whether you enjoy lively urban amenities, peaceful countryside, or seaside escapes, our location makes an ideal setting for both work and personal life.
Our CTM 2030 Strategy—Our Health, Our Future—focuses on uniting our region around shared health and wellbeing goals. Our values guide us daily:
- We listen, learn, and improve
- We treat everyone with respect
- We work together as one team
CTM employees enjoy benefits including; a leading pension, generous leave, flexible work, career growth, and access to ongoing learning and development.
At CTM, you’ll find a welcoming, team-oriented workplace that values diversity and compassion, where you can take pride in your work and the difference it makes.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac
