Executive assistant to ceo Work, Jobs in Rugby (with Salaries)

Executive Assistant to the CEO
Personal Homecare Pharmacy —Leicester
- £36,000 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Business Administrator
Caudwell Marine —Coventry
- £35,000 - £40,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
- Free parking
Quick apply

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Executive Assistant to the CEO

Personal Homecare Pharmacy -
Leicester

Quick apply

Job details

Permanent | Full-time
£36,000 - £40,000 a year

Benefits

Company pension

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Outlook
Project coordination
Change management
PHP
Organisational skills
Communication skills

Full job description

Personal Homecare Pharmacy

Executive Assistant to the CEO

Location

Leicester (Hybrid)

Contract Type

Permanent, Full-Time

Salary

£36,000 £40,000 per annum (40 hrs/week)

About Personal Homecare Pharmacy

Personal Homecare Pharmacy (PHP) is a digital-first clinical homecare provider based in Leicester. We deliver specialist pharmaceutical services directly to patients at home, working in partnership with NHS trusts, hospitals, and pharmaceutical manufacturers. For many of our patients, receiving treatment at home rather than in a clinical setting makes a profound difference reducing hospital visits, supporting independence, and improving quality of life. Everything we do is driven by that patient impact.

As we continue to grow, we are looking for an exceptional Executive Assistant to support our CEO and help drive the smooth running of the business at the highest level.

The Role

This is a high-impact role at the heart of the organisation. Working directly alongside the CEO, you will manage a demanding diary, facilitate communications across senior stakeholders, and help ensure the CEO can focus on strategic priorities. You will be a trusted partner anticipating needs, managing confidential matters with discretion, and helping the business operate effectively day to day.

No two days will be the same. You will be involved in board preparation, external partnerships, internal projects, and everything in between. The ideal candidate thrives in a fast-paced environment and brings both the organisational precision and the interpersonal confidence the role demands.

Key Responsibilities

Proactively manage the CEO's diary, scheduling meetings and travel with an eye on priorities and time efficiency
Act as a first point of contact for the CEO's correspondence, managing communications and filtering where appropriate
Prepare briefing notes, agendas, presentations, and supporting materials for internal and external meetings
Coordinate board meetings and senior leadership meetings, including agenda management, minute-taking, and action tracking
Manage sensitive and confidential information with the highest level of discretion
Liaise with internal teams and external partners on behalf of the CEO, representing the organisation professionally
Support project coordination across key business initiatives, tracking progress and flagging risks or blockers
Arrange travel, accommodation, and logistics for the CEO and, where required, senior leadership
Handle ad hoc tasks and research as required, providing well-organised, accurate outputs
Process expenses, invoices, and purchase orders, ensuring timely and accurate financial administration on behalf of the CEO
Maintain accurate records, filing systems, and document management, ensuring compliance with organisational standards in a regulated environment
Build and maintain effective working relationships across all levels of the organisation and with external partners, representing the CEO with professionalism
Support the continuous improvement of administrative processes, systems, and ways of working across the executive office

What We're Looking For

Essential:

3 to 5+ years of experience as an Executive Assistant or Personal Assistant, ideally supporting a senior leader in a fast-paced or healthcare/clinical environment
Exceptional organisational skills with a strong ability to prioritise and manage competing demands
High standard of written and verbal communication
Confident using Microsoft 365 tools, including Outlook, Word, PowerPoint, and Teams
Comfortable handling confidential and sensitive information with professionalism
Proactive, self-motivated, and able to work with minimal supervision
Excellent judgement and the ability to make decisions on behalf of the CEO when appropriate

Desirable:

Experience working in a healthcare, pharmaceutical, or regulated industry
Exposure to board-level governance and board pack preparation
Familiarity with project coordination or change management

What We Offer

A genuinely varied and meaningful role with real impact at the top of the organisation
A collaborative, values-driven team committed to improving patient care
Hybrid working arrangement
Access to our YuLife wellbeing platform
Blue Light Card discount scheme
Pension Scheme
Opportunities for development as the business grows

Quick apply

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