Operations administrator Work, Jobs in Rustington, Wsx (with Salaries)

Operations Administrator
Chichester BID —Chichester
- Part-time
- Customer service
- English
- Microsoft Office
Quick apply
Senior Sales & Operations Administrator
First Recruitment Services —Newhaven
- £30,000 - £35,000 a year
- Monday to Friday
- Hybrid work
- Organisational skills
- IT
- Communication skills
- Free parking
- Annual leave
Operations Administrator
Intersafe —Portsmouth
- Full-time
- Administrative experience
- IT
- Communication skills
Quick apply
7d
Senior Project Coordinator
The INS Group Ltd —Portsmouth
- £30,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Free parking
- Annual leave
Quick apply
3d

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Operations Administrator

Chichester BID
Chichester

Quick apply

Job details

Part-time | Fixed term contract

Qualifications

WordPress
Customer service
English
Microsoft Office
Administrative experience
Canva
Organisational skills
Communication skills

Full job description

Main Purpose of the Role

As Operations Administrator, you will support the CEO and Client Relationship Manager in the day-to-day running of the business. This is a key role within the organisation, acting as the first point of contact for BID levy payers while providing essential administrative support across a range of operational activities.

You will help ensure the smooth and efficient running of the office, support the delivery of BID events and projects, and maintain high standards of communication, organisation, and customer service.

Hours Part-time: 16 hours per week

10 month Fixed-Term contract with the option to extend for a further 5 years.

Reporting Structure Reports to: CEO

Key Responsibilities

Ensure the smooth day-to-day running of a busy office environment
Provide administrative support to the CEO and Client Relationship Manager
Monitor and distribute weekly and monthly communications to BID levy payers
Support the planning and delivery of BID events and activities
Maintain accurate BID levy payer databases as directed by the Client Relationship Manager
Input and manage business data accurately and efficiently
Manage shared office email accounts and respond to enquiries professionally
Update and maintain the website directory
Collate and manage event documentation, including risk assessments, insurance certificates, and liability documentation
Maintain and update the New Business Pack
Manage office supplies and stationery requirements
Support GDPR compliance and ensure the secure handling of data
Support health and safety compliance both within and outside the office
Handle telephone enquiries professionally and efficiently
Coordinate and book events and meetings
Maintain organised contract records and monitor renewal/update requirements
Arrange meeting venues and take minutes at key meetings
Provide support for ad hoc BID projects and initiatives as required including occasional all weather all day event attendance

Person Specification Core Behaviours

The successful candidate will demonstrate:

A self-motivated and proactive approach, with the ability to work independently and use initiative
Excellent interpersonal and communication skills, both written and verbal
Strong customer service skills, with the ability to manage diGicult conversations professionally and confidently
Excellent listening skills and a calm, professional manner
The ability to prioritise workloads and manage interruptions effectively
High attention to detail and pride in producing accurate work
Strong organisational skills and the ability to work in a structured way to meet deadlines

Experience Essential:

Previous administrative experience
Experience in a customer-facing or public-facing role
Good working knowledge of Microsoft Office Suite

Desirable:

Experience using graphic design software such as Canva
Experience using WordPress or other website management platforms

Qualifications

Level 2 qualification (or equivalent) in English and Maths

Why Join Us?

This is an opportunity to play a key role in a small, collaborative team where your contribution will have a direct impact on the success of the organisation and the local BID community.

Work Location: In person

Quick apply

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