26 hours per week- Mon/Thurs/Fri 9.30-2.30pm and Tues/Wed 9am- 2.30pm (Term time)
£14.00 per hour
The Administrative Assistant for Alternative Provision provides high-quality administrative support to ensure the smooth day-to-day running of a specialist education setting. The role supports leaders, teaching staff, pupils, parents and external agencies by maintaining accurate records, coordinating communication and helping ensure safeguarding, attendance and compliance processes are followed.
Key Responsibilities
· Provide administrative support to the leadership team, teaching staff and wider provision team.
· Maintain accurate pupil records, attendance information and data entry on register systems.
· Maintain stationary stock across the sites
· Handle telephone calls, emails and general enquiries in a professional and confidential manner.
· Support safeguarding administration, including secure record keeping and compliance paperwork.
· Prepare letters, reports, meeting notes, forms and other documents as required.
· Liaise with parents, carers, schools, local authorities and external agencies.
· Support admissions, referrals, transitions, managed moves and re-integration processes.
· Assist with timetables, transport arrangements, room bookings and general office organisation.
· Attend EHCP reviews and collate administration for schools and LA’s
· Manage visitors in the SENtre
· Maintain filing systems, shared inboxes and electronic records in line with data protection requirements.
· Supporting with policies and procedures
· Exam qualification support and registration
· Contribute to the efficient running of the provision by completing general administrative duties as directed.
Skills and Experience
· Previous administrative experience, ideally within a school, education or specialist provision setting.
· Strong organisation, accuracy and attention to detail.
· Confident use of Microsoft Office and Edexcel
· Knowledge of EHCP processes an advantage
· Knowledge of exam registration and access arrangement.
· Excellent written and verbal communication skills.
· Ability to manage competing priorities and work calmly in a busy environment.
· Understanding of confidentiality, GDPR and safeguarding responsibilities.
· Professional, approachable and resilient manner when working with pupils, families and professionals.
· Willingness to undertake relevant safeguarding, SEND and school systems training.
Safeguarding and Confidentiality
The postholder will be expected to follow all safeguarding, child protection, Prevent, health and safety, confidentiality and data protection policies. They must report any concerns promptly to the appropriate member of staff and handle sensitive information securely at all times. An enhanced DBS, 2 references must be completed before employment begins. Compulsory Safeguarding and Prevent training would be required at the start of employment.
Role Suitability
This role would suit a highly organised and reliable administrator who understands the importance of professionalism, confidentiality and calm communication in a specialist education environment. The successful candidate will play an important part in supporting pupils, staff and families within Alternative Provision. The Overloaded is knowledgeable and strong, we are looking for our next team player.
Please send you CV to [email protected]
Interview date: Tuesday 7th July 2026
Pay: From £14.00 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
