Executive support officer Work, Jobs in Salisbury, Wil (with Salaries)

Document Controller
UK Health Security Agency —Porton
- £33,422 - £40,731 a year
- Full-time
- Presentation skills
- No degree
- Business
4d
Company Secretary & Data Protection Officer
Care South —Poole
- £65,000 a year
- Call to connect
- Microsoft Office
- Travel
- Organisational skills
- Paid training
- Annual leave
Quick apply
6d
Senior Account Executive - Insurance
Knightsquare —New Milton
- Up to £38,000 a year
- Full-time
- Customer service
- Salesforce
- In-person
- Free parking
- Employee discount
Quick apply
Crown Court Clerk
HM Courts and Tribunals Service —Winchester
- £29,303 - £31,061 a year
- Full-time
- Presentation skills
- Organisational skills
- IT
- Annual leave
11d
Estates Officer
Forestry Commission —Lyndhurst
- £33,854 a year
- Full-time
- Management
- Presentation skills
- Continuous improvement
Business Support Manager
UK Health Security Agency —Bulford
- £41,983 - £48,128 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Outlook
- Presentation skills
12d
Head of Emergency Planning, Resilience and Response
University Hospitals Dorset NHS Foundation Trust —Bournemouth
- £66,582 - £77,368 a year
- Full-time
- Continuous improvement
6d
Head of PMO
Hampshire County Council —Winchester
- £82,339 - £92,410 a year
- Temporary
- Hybrid work
- Travel
- Leadership
10d
DWP Appeals Presenting Officer
Department for Work and Pensions —Southampton
- £32,137 a year
- Overtime
- Hybrid work
- Presentation skills
- Travel
- Annual leave
- Employee assistance programme
7d
Health Innovation Wessex - Chief Operating Officer
University Hospital Southampton NHS Foundation Trust —Southampton
- £112,782 - £129,783 a year
- Full-time
- Hybrid work
- Management
- Business development
- Continuous improvement
10d
Regional Director of Education
Wiltshire Council —Salisbury
- Full-time
- Travel
- Training & development
- Leadership
Account Executive
Knight Square Insurance —Sway
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
- Free parking
Quick apply
Information and Privacy adviser
Maritime and Coastguard Agency —Southampton
- £35,663 a year
- Part-time
- Hybrid work
- Presentation skills
- Travel
- Communication skills
- Annual leave
- Employee assistance programme
5d
Risk & Compliance Manager
Twynham Learning —Christchurch
- £26,803 - £30,569 a year
- Part-time
- Analysis skills
- Communication skills
- School
- Free parking
- Employee assistance programme
Quick apply
Caseworker – Trans and Gender Questioning Adults
Beyond Reflections —Southampton
- Up to £15 an hour
- Part-time
- Hybrid work
- Writing skills
- Travel
- Organisational skills
- Work from home
Quick apply
14d
Contracts Manager
Maritime and Coastguard Agency —Southampton
- £44,241 a year
- Part-time
- Hybrid work
- Presentation skills
- Continuous improvement
- Travel
- Annual leave
- Employee assistance programme
Senior Account Executive
Knight Square Insurance —New Milton
- Full-time
- Communication skills
- Free parking
- Employee discount
Quick apply
Local Plan Interim Lead
Civic Recruitment Limited —Bournemouth
- £650 - £750 a day
Quick apply
Technical Learning and Development Consultant
Maritime and Coastguard Agency —Southampton
- £44,241 a year
- Part-time
- Hybrid work
- Presentation skills
- Continuous improvement
- Travel
- Annual leave
- Employee assistance programme
7d
Training and Technical Performance Lead
Maritime and Coastguard Agency —Southampton
- £44,241 a year
- Part-time
- Hybrid work
- Analysis skills
- Presentation skills
- Travel
- Annual leave
- Employee assistance programme
12d

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Document Controller

UK Health Security Agency -
Porton

Apply Now

Job details

Full-time | Fixed term contract
£33,422 - £40,731 a year
4 days ago

Benefits

Company pension
Pay rise

Qualifications

Document control
Record keeping
Quality management change control procedures
Administrative support experience
Filing
Corrective and preventive actions (CAPA)
Quality management
Microsoft Office Suite
ISO 9001
Presentation skills
Document control software
Document management
Business

Full job description

Details

Reference number

472103

Salary

£33,422 - £40,731

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary.

Pay increases are through the relevant annual pay award for the role and terms

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Higher Executive Officer

Contract type

Fixed term
Loan
Secondment

Length of employment

Fixed Term until 31/03/2028

Type of role

Administration / Corporate Support

Working pattern

Full-time

Number of jobs available

Location
About the job
Benefits
Things you need to know
Apply and further information

Location

Porton

About the job

Job summary

The UK Health Security Agency (UKHSA) has been set up to provide health security and health protection for the nation by protecting from infectious disease and external hazards. We will act like no other organisation previously to mitigate threats to health before they materialise.
UKHSA will build the nations health resilience and security, strengthening our ability to detect and monitor infectious diseases and external threats to health. Using robust evidence and world-leading expertise, we will go deeper to analyse threats to health, and how best to prevent and control them. UKHSA will ensure a system-wide response in partnership with local authorities, NHS, academia, global professional institutes, and industry.

The Document Controller will be responsible for providing full, effective and timely support of project administration, document control and support of the engineering and construction delivery team. They will control and support the correct flow of documentation and will apply their understanding of engineering processes and data to ensure that the documentation systems and Quality Systems are robust and updated as appropriate.

The postholder will support the development and revision of departmental policies and procedures ensuring that releases and changes are documented and approved, and that records and computer data files are current.

Working for your organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Job description

Specific duties will vary depending on current focuses, but examples of these will include:

Manage document control and distribution using IQM (Ideagen Quality Management) including upload, distribution and workflow management.
Arrange distribution of documentation.
Drive improvements within the Document Control scope through leadership standards and behaviour.
Assist the Head Archivist in the management of the Engineering Archive.
Assist the Quality Manager with internal document review including collating and coordinating responses.
Provision of monthly reports to appropriate Department and other Internal Quality Teams on the status of all documentation.
Identify areas within the current system for efficiency gains and recommend solutions.
Receive updates regarding documentation changes and relay information to senior managers.
Manage the departments Training Matrix for all staff.
Work with staff in the department to close out non-conformances, CAPAs, Audit Actions and ensure documents for closing out these incidents are logged correctly.
In conjunction with the Quality Manager, maintain the departmental tracking systems for controlling outstanding actions for HSE and other regulatory bodies.

The above is only an outline of the tasks, responsibilities and outcomes required of the role. You shall carry out any other duties as may reasonably be required by your line manager.

Person specification

Qualifications and Registrations

For roles where specific qualifications or registrations are required, successful applicants will be asked to provide appropriate evidence. Employment cannot commence until satisfactory documentation has been received and verified.

Essential role criteria :

Business Administration or similar degree, or equivalent experience and knowledge of Quality Management Systems and ISO9001.
Experience of carrying out a wide range of administrative activities with a high level of attention to detail, organisation, and process adherence.
Strong interpersonal skills, and the ability to develop effective relationships with a wide range of stakeholders and staff.
Ability to prioritise workload, navigate conflicting demands, work under pressure, and meet deadlines and project timescales.
Experience of working without supervision using own initiative and judgement within established guidelines, being proactive and able to plan in advance.
Good analytical and problem-solving skills.
An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day to day working practices, and in relation to management systems.

Desirable role criteria:

Previous experience of working in the construction and/or engineering sector.
Proficiency in Microsoft Office suite to an advanced level.
Experience of Information Management or Librarianship.
Experience of developing, implementing, monitoring and reviewing policies and procedures.
Awareness of the design and operation of engineering plans and systems and commissioning techniques and principles.
Experience of writing Standard Operating Procedures (SOPs) and Codes of Practice (COPs).

Benefits

Alongside your salary of £33,422, UK Health Security Agency contributes £9,682 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

Learning and development tailored to your role
An environment with flexible working options
A culture encouraging inclusion and diversity
A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles and will assess your Behaviour, Experience and Technical Skills.

You will be required to complete an application form. You will be assessed on the listed essential criteria and this will be in the form of a :

Application form (Employer/ Activity history section on the application)
1,000 word Supporting Statement

This should outline how you consider your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the essential criteria.

Healthjobs UK has a word limit of 1, 500 but your supporting statement must be no more than 1,000 words. We will not consider any words over 1,000 words.

You will receive a joint score for your application form and statement. The application form is the kind of information you would put into your CV. Please be advised you will not be able to upload your CV. Please complete the application form in as much detail as possible. Please do not email us your CV.

Longlisting

In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria
Meets some essential criteria
Meets no essential criteria

If used the pileMeets all essential criteria and will proceed to shortlisting.

Shortlisting

In the event of a large number of applications we may conduct an initial sift, on the lead criteria of:

Experience of carrying out a wide range of administrative activities with a high level of attention to detail, organisation, and process adherence.

Desirable criteria may be used in the event of a large number of applications/successful candidates.

If you are successful at this stage, you will progress to interview.

Feedback will not be provided at this stage.

Stage 2: Interview

You will be invited to a (single) face to face interview. If face to face interviews are planned, in exceptional circumstances, we may be able to offer a remote interview

Behaviour, Experience and Technical Skills will be tested at interview.

The Behaviours tested :

The Behaviours tested during the interview stage will be :

Managing a Quality Service (Lead)
Changing and Improving
Communicating and Influencing
Working Together

Eligibility Criteria - External

Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).

Location - Office based at Porton

This role is being offered as office/lab based at our Scientific Campus in Porton. Please note hybrid working is not available for this role.

Based at our scientific campus, you will be required to have a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK.

The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicants personal details name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers

Security Clearance Level Requirement - Basic DBS & CTC

Successful candidates must pass a basic disclosure and barring security check before they can be appointed.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is:

Baseline Personnel Security Standard
Counter Terrorist Check (CTC)

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a basic (or equivalent) criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .

See our vetting charter .

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals
nationals of the Republic of Ireland
nationals of Commonwealth countries who have the right to work in the UK
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)
nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Recruitment Team
Email : [email protected]

Recruitment team

Email : [email protected]

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles.

If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact the UKHSA Complaints team via email at: [email protected]

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission. Visit the Civil Service Commission website for further information: https://civilservicecommission.independent.gov.uk

http://www.healthjobsuk.com/vacancy/8154378

Apply Now

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Reference number

Salary

Job grade

Contract type

Length of employment

Type of role

Working pattern

Number of jobs available

Contents

Location

About the job

Job summary

Working for your organisation

Job description

Person specification

Qualifications and Registrations

For roles where specific qualifications or registrations are required, successful applicants will be asked to provide appropriate evidence. Employment cannot commence until satisfactory documentation has been received and verified.

Essential role criteria :

Benefits

Things you need to know

Artificial intelligence

Selection process details

Security

Nationality requirements

Working for the Civil Service

Diversity and Inclusion

Apply and further information

Contact point for applicants

Job contact :

Recruitment team

Further information