Concierge Manager
The Role..
Lead a team of up to 12 Concierge Responders delivering a highly personalised, intuitive, desk-based concierge service to a cohort of premium members globally.
This is a working manager role: alongside leading the team, you will also work on the front line, building meaningful, long term relationships with Soho House's most engaged, high-spending and high-profile members.
In this capacity you will work across multiple functions to ensure every member experiences a seamless, joined-up service.
Key Responsibilities
Hands-on Concierge Delivery
- Take regular shifts handling member bookings, reservations and special requests to the same standard expected of the team.
- Deliver a highly personalised, welcoming and intuitive experience for all relevant members, via private WhatsApp and to agreed SLAs.
- Act as a knowledgeable point of contact for all Houses, facilities and events globally.
- Manage all booking, reservation and special requests with a high level of accuracy, care and attention to detail.
- Anticipate member needs and preferences, offering thoughtful suggestions before they are requested. Cross and upselling where appropriate.
- Build genuine relationships with members, recognising and remembering individual preferences.
- Handle sensitive or difficult requests with discretion, professionalism, and sound judgement.
- Coordinate with internal departments and external partners globally to facilitate requests quickly and efficiently, ensuring all members receive a seamless service across all touchpoints.
- Resolve any issues calmy and efficiently, ensuring members feel heard and are looked after to minimise complaint escalations.
- Act as an ambassador for the Soho One service, ensuring all interactions reflect the values and standards of the offering.
- Maintain accurate records of member preferences, requests, and feedback to deliver consistently tailored experiences.
- Help evolve internal processes to improve service efficiency, consistency, and member satisfaction by recording and offering member feedback to department leadership.
- Stay close to the day-to-day reality of the service so coaching, process changes and feedback to leadership are grounded in first-hand experience.
Team Leadership & Development
- Lead, motivate and develop a team scaling up to 12 Concierge Responders, fostering a culture of professionalism in a peraonal context.
- Act as the senior escalation point for complex requests or complaints, resolving them with discretion, professionalism and sound judgement.
- Manage rotas, shift coverage and capacity planning to ensure SLAs are met across time zones, 7 days a week.
- Run regular 1:1s, performance reviews and ongoing coaching, with clear development plans for each team member.
- Recruit, onboard and train new responders, ensuring they reach a high standard of product knowledge, tone and judgement before going live with members.
- Identify skill gaps and design training interventions covering tone, systems, product knowledge, and difficult conversations.
Service Quality & Member Experience
- Own and report on team KPIs and SLAs (response times, resolution times, member satisfaction, complaint rates)
- Own the quality and consistency of every member interaction, conducting regular quality reviews of WhatsApp conversations and providing constructive feedback.
- Strive to meet a team standard of resolving all member requests within 24 hours, across the team, monitor ticket volume in real time to ensure standards are maintained
- Take a highly systematic approach to data management, systems, record keeping and quality across the team
- Champion a proactive, anticipatory service culture, guiding the team to make thoughtful, personalised recommendations.
- Develop relationships across all Houses to support the day-to-day personalisation of the experience of members who visit.
- Work closely with Account Managers to ensure a seamless handover between relationship management and day-to-day service delivery.
- Monitor workload distribution and queue health in real time, jumping in to protect service standards during peak periods.
- Maintain operational rigour around record-keeping of member preferences, requests and feedback in Salesforce and other systems, ensuring the team uses them consistently.
Requirements / Qualifications
- 3+ years' experience in private members' clubs, luxury hospitality, concierge or premium customer experience environments, with at least 2 years in a people-management role.
- Experience leading a customer-facing team to consistently high service standards in a fast-paced, SLA-driven environment, while remaining hands-on in delivery.
- Exceptional interpersonal, relationship building and communication skills, both written and verbal.
- Naturally warm, intuitive, and discreet, with the ability to engage high-spending and high-profile members authentically.
- Tech-savvy, with experience of using CRM (ideally Salesforce), and loyalty programme platforms.
- Proficient in using hospitality management tools and software including Opera, Open Table and GEM.
- Excellent time management and problem-solving skills, with the ability to collaborate cross-functionally with other departments.
- Highly organised, detail-oriented, with proven ability of managing multiple tasks and priorities under pressure, while remaining calm and composed.
- Proactive and solution driven mindset with the ability to anticipate needs and act with discretion and urgency.
- Passionate about the Soho House ethos and creating unforgettable experiences for our members.
- Highly organised and detail-oriented, with the ability to manage competing priorities calmly under pressure.
- Flexibility to work shifts, including occasional evenings, weekends and out-of-hours where the role demands.
Benefits…
Soho House offers competitive compensation packages that feature global benefits and perks. Whether you're seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to grow your career.
- Annual Every House Membership
- 50% off Food & Drink, 7 days a week
- Staff Room Rates
- Private Health and Dental Care
- Weekly Pay
- Life Assurance
- Up to 50% Staff Discount on Cowshed & Soho Home
- In Office Dog Policy on Fridays
- Season Ticket Loan
- Christmas Office Closure
- In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice.
- Free Counselling Sessions
- Cookhouse & House Tonic: Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate.
- Continuous training to develop yourself personally and professionally
- Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more
- Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
