Executive office manager Work, Jobs in Scotland (with Salaries)

Executive Assistant and Office Manager
OTECSA Consulting Ltd. —Glasgow
- £26,000 - £35,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
- Flexitime
Quick apply
2d
Senior Programme Manager
CGI —Aberdeen
- Full-time
- Management
- PMP
- ERP systems
Quick apply
4d
Regulation Manager
SSE —Perth
- £58,100 - £87,100 a year
- Analysis skills
- Leadership
- Communication skills
- Employee discount
- Gym membership
12d
Service Manager (Older Peoples Services)
Fife Council —Fife
- £70,430.40 - £84,227.40 a year
- Full-time
- Remote
- Analysis skills
- Presentation skills
- Travel
- Employee discount
Coordination and Briefing Manager
Scottish Prison Service —Edinburgh
- £54,398 - £58,065 a year
- Temporary
- Hybrid work
- Business
11d
Social Media Executive and TikTok Channel Manager
Nail Order —Paisley
- £28,000 - £32,000 a year
- Full-time
- English
- Organisational skills
- In-person
- Employee discount
Quick apply
8d
His Majesty's Inspector
Home Office —Glasgow
- £47,200 - £50,200 a year
- Full-time
- Management
- Analysis skills
- Presentation skills
- Annual leave
Offshore Inspection Management Team Inspector (Band 3 / SEO)
Health and Safety Executive —Aberdeen
- £73,335 - £77,003 a year
- Weekend availability
- Hybrid work
- Engineering
- Presentation skills
- Bachelor's degree
13d
Senior Manager, Change Management, Global
Deloitte —Aberdeen
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Business Development Consultant - Glasgow
WorkNest People —Glasgow
- £30,000 a year
- Full-time
- Hybrid work
- Sales
- Salesforce
- Microsoft Office
Supplier Manager (Req 3798)
Scottish Government —Galashiels
- £49,401 - £59,152 a year
- Full-time
- Hybrid work
- Presentation skills
- Contracts
- Leadership
10d
Customer Relationship Manager
Driver and Vehicle Standards Agency —Scotland
- £35,663 a year
- Part-time
- Hybrid work
- Presentation skills
- Travel
- Communication skills
- Annual leave
- Employee assistance programme
6d
Head of Corporate Services
Care Support Scotland —Edinburgh
- £52,999 - £53,000 a year
- Full-time
- Accounting
- Leadership
Trade Marketing Executive - Glasgow
Matthew Algie —Glasgow
- £32,000 - £35,000 a year
- Full-time
- Sales
- Project management
- Communication skills
- Annual leave
- Employee discount
Policy Officer
Children First —Edinburgh
- £30,602 - £35,778 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
10d
Head of Practice and Advice
Scottish Land Commission —Inverness
- £60,690 - £74,291 a year
- Part-time
- Management
- Presentation skills
- No degree
10d
Project Manager
Scottish Forestry —Edinburgh
- £45,711 - £49,229 a year
- Full-time
- Project management
- Presentation skills
- Communication skills
9d
Senior Manager - Group Cost Insights
Lloyds Banking Group —Edinburgh
- £85,493 - £100,580 a year
- Full-time
- Hybrid work
- Analysis skills
6d
Associate Data Analyst
Companies House —Edinburgh
- £35,952 - £37,970 a year
- Temporary
- Data analysis skills
- SQL
- Presentation skills
- Annual leave
9d
AECOM Advisory - Senior Director (Defence)
AECOM —Glasgow
- Full-time
- Hybrid work
- Management
- Business development
- Bachelor's degree

I want to receive the latest job alerts for executive office manager in scotland

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Executive Assistant and Office Manager

OTECSA Consulting Ltd.
Glasgow

Quick apply

Job details

Permanent | Full-time
£26,000 - £35,000 a year
2 days ago

Benefits

Free parking
Casual dress
Flexitime
Company pension
Work from home
Company events
Private medical insurance
Transport links
Enhanced paternity leave
Sick pay

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Scottish Higher
English
Microsoft Office
Bachelor's degree
SEO
Computer skills
Phone etiquette
Business
Office experience

Full job description

Executive Assistant and Office Manager

We are seeking a reliable and proactive Executive Assistant and Office Manager to support our senior leadership and oversee our office operations, ensuring the business runs smoothly and efficiently. Acting as the central support system for the business, you will provide dedicated executive assistance to the Managing Director and Operations Manager while managing administrative tasks, coordinating staff schedules, maintaining inventory and handling corporate communications. This role will be predominantly office based at the OTECSA HQ in Glasgow Southside, with flexible working arrangements.

This role offers an excellent opportunity for an organised, proactive individual with strong computer skills to contribute to a professional environment and a growing engineering consultancy. As OTECSA continues to grow and expand, this role will grow with it — evolving from its office management and administrative foundations into an increasingly senior position that is central to the running and continued growth of the business. The successful candidate will be a key point of support for our leadership and team, with real scope to develop and shape the role over time.

The Key responsibilities will include:

Executive Assistant support:

Acting as the first point of contact and trusted gatekeeper for the Managing Director and Operations Manager, managing and protecting their time
Proactively managing complex diaries for the Managing Director and Operations Manager, prioritising and resolving conflicting demands
Coordinating and preparing for meetings on their behalf, including agendas, briefing papers, presentations and follow-up actions
Arranging travel, accommodation and detailed itineraries for the leadership team
Drafting, proofreading and managing correspondence, reports and documents on behalf of the leadership team
Tracking key actions and deadlines on behalf of the leadership team and following up with the wider team to ensure delivery
Handling sensitive and confidential information with the utmost discretion at all times
Providing flexible, proactive support on ad hoc projects and business priorities as the company grows

Office management:

Managing incoming calls with professional phone etiquette and directing enquiries appropriately
Oversee general office housekeeping duties including, supporting with the monitoring of office stock, merchandise, workwear and ordering
Ensuring the office environment remains tidy and organised at all times
Monitor the office calendar and be responsible for occupancy levels for hot desking spaces

Typical administration tasks:

Organising and maintaining files, records, and documentation including project enquiries information and CRM upkeep

· Helping manage the main company enquiries, finance and careers inboxes.

Assisting team members with ad hoc administrative duties as required
Take responsibility for dealing with office deliveries
Support with managing and coordinating diaries- organising meetings as and when required
Assisting with arranging travel and accommodation as and when required for the team
Minute meetings as and when required
Arrange and facilitate social activities and events, including quarterly team days

Business support tasks:

Processing of expense claim forms, reviewing expenses against policies and chasing of invoices as and when required
Preparation of invoices based on project process and portfolio management (by others)
Review of finance information including VAT return reviews prior to submission and expense claim reviews
Monthly payroll and fortnightly expense payments, with payroll prepared by others
Assistance with company social media content management, transferring social content to our website posts (with content produced by team members)
Assistance with company web SEO optimisation

Skills / Experience & Qualifications

Essential Requirements:

Basic Education: Standard Grades or equivalent in English and Maths
Previous experience in office/administration role
Highly organised
Office Software: High proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
Time Management: Exceptional ability to multitask, prioritise conflicting deadlines, and work autonomously.
Attention to Detail: Accuracy in tracking inventory, handling expense claims, checking VAT returns, preparation of invoices across up to 100 live projects and managing corporate calendars.
Communications: Personable attitude and attentive communication style; proactivity and ability to co-ordinate with team members.
Discretion & Confidentiality: Proven ability to handle sensitive information and senior stakeholders with the utmost discretion and professionalism.

Desirable Requirements:

Higher Education (Desirable): Highers or equivalent, further qualifications in Business Administration, or a relevant bachelor's degree.
Proven Administration Background: Typically, 1 or more years of experience working in a fast-paced corporate or general office environment.
Meeting & Event Coordination: Past experience, setting up meetings, or organising corporate events.
Customer/Client Facing Roles: Background in customer service where problem-solving and interpersonal skills are utilised.
Executive Assistant Experience: Previous experience providing direct support to directors or senior leaders — managing diaries, inboxes, travel and meetings — or a clear aptitude to step into this.

What We Offer

Full time or part time (by negotiation) position with occasional travel to company events & meetings.
Office based in Glasgow, G44 3PN, hybrid role offered with responsibility for the physical office management
Flexible working policy
Company pension scheme
Company Health Insurance scheme
Company EV Salary Sacrifice scheme
Salary: DOE (dependent on experience)
Supportive working environment with a friendly, energetic team dynamic and non-corporate environment

Pay: £26,000.00-£35,000.00 per year

Benefits:

Casual dress
Company pension
Enhanced paternity leave
Flexitime
Free parking
Private medical insurance
Sick pay
Transport links
Work from home

Work Location: In person

Quick apply

Refine Your Search

executive office manager jobs in scotland

Executive Assistant and Office Manager

Senior Programme Manager

Regulation Manager

Service Manager (Older Peoples Services)

Coordination and Briefing Manager

Social Media Executive and TikTok Channel Manager

His Majesty's Inspector

Offshore Inspection Management Team Inspector (Band 3 / SEO)

Senior Manager, Change Management, Global

Business Development Consultant - Glasgow

Supplier Manager (Req 3798)

Customer Relationship Manager

Head of Corporate Services

Trade Marketing Executive - Glasgow

Policy Officer

Head of Practice and Advice

Project Manager

Senior Manager - Group Cost Insights

Associate Data Analyst

AECOM Advisory - Senior Director (Defence)

I want to receive the latest job alerts for executive office manager in scotland

Related Searches

Explore jobs in more locations

Jobseeker tools

Employer Tools

Browse

Stay Connected