NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
The role:
We are recruiting to the role of Senior Business Support Assistant within NHSGGC Specialist Children’s Services central management team.
Specialist Children’s Services (SCS) provides clinical services for children and young people who have severe, enduring and complex mental health, disability and neurodevelopmental profiles. SCS is hosted by East Dunbartonshire HSCP and is responsible for the provision of Specialist Paediatric Services (SCPT), Child and Adolescent Mental Health Services (CAMHS) and Specialist Hosted Services across Greater Glasgow and Clyde.
It is a requirement that the individual has a wide administrative experience and is able to support, encourage and engage with others. The post-holder will contribute significantly to the achievement of the senior management team through efficient provision of a variety of secretarial and administrative duties. The post-holder works independently for much of the time and demonstrates a clear understanding of NHSGGC SCS services.You must be flexible in approach and able to manage a variable workload effectively at times of pressure. Corporate business support experience is required as well as previous experience of complaints, HR, eESS and SSTS. There is also a requirement to have highly developed IT skills. Working knowledge & experience of collation & management of rotas and the use of Rotawatch is essential.Working knowledge of NHS organisation and governance procedures & policies is also desirable.
Please note this post provides business support to the senior management team of Specialist Children’s Services and is not a patient-facing role.
Informal enquiries are welcome.
Duration, Location, and Working Pattern:
- Templeton Business Centre
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Monday to Friday, 09:00 to 17:00
Key responsibilities:
- Provide a comprehensive administrative and secretarial service to senior management, ensuring smooth day-to-day operations
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Act as a key communication link between internal teams, senior leaders and external stakeholders, handling enquiries professionally
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Manage complex diaries, arranging and prioritising meetings and appointments efficiently
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Prepare high-quality correspondence, reports, presentations and meeting documentation
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Organise and attend meetings, including minute taking and timely distribution of notes and actions
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Maintain accurate filing systems and manage data, ensuring confidentiality and compliance with policies
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Support a range of administrative processes, including HR systems, payroll systems, recruitment activity and performance reporting
Knowledge, training, qualifications and/or experience required to do the job:
- HNC or SVQ3 in Secretarial Studies, Business Administration, or equivalent experience
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Proficient in Microsoft Office 365 applications, including Word, Excel, PowerPoint and Outlook
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Excellent organisational skills with the ability to prioritise and manage a busy and varied workload
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Strong communication skills with the ability to engage confidently with a wide range of stakeholders
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Experience of diary management, minute-taking, and producing high-quality documents and reports
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Ability to work independently using initiative while also contributing effectively as part of a team
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High level of professionalism with the ability to maintain confidentiality and work under pressure
What we offer:
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
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A minimum of 27 days annual leave, increasing with length of service, plus public holidays
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Membership of the NHS Pension Scheme, including life insurance benefits
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Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom-based courses
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Enhanced pay for working public holidays
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NHS discounts on a wide range of goods and services
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Confidential employee support and assistance, including counselling and psychological therapies
Interested?
If you would like to find out more, we would love to hear from you.
For an informal discussion, please contact:
Assistant Business Support Manager, Vicki Kerr, [email protected] , 0141 277 7475
Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates
This post may close early due to the volume of response. Please submit your application form as soon as possible.
AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.
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Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
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Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
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Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.
NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.
