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Job Title: Senior Administrator (Placements & Work Experience)
Posting Start Date: 29/06/2026
Job Id: 2698
School/Department: Student & Academic Services
Work Arrangement: Full Time (Hybrid)
Contract Type: Permanent
Salary per annum (£): 27,319.00
Closing Date: 12/07/2026
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The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.
We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.
Overview
The University of Sheffield’s Strategy includes a clear focus on student employability, with university-wide objectives to support the development of skills, graduate attributes, access to high quality work experiences, and expanded placement year participation. The Careers & Employability Service (CES) informs the strategy delivery plan to meet these objectives and coordinates the work to provide students with equitable access to opportunities to enhance their employability, career awareness and future outcomes.
The role of Senior Administrator for placements and work experiences sits within the CES Placements & Employability Programmes team, and the postholder works closely with colleagues in central and faculty employability teams and with students and employers to support a range of work experience opportunities and schemes. This will include providing high quality administrative support for student placement year activity and the coordination of various work experience and internship programmes, which will include employer and student liaison and require excellent communication and interpersonal skills and a keen interest in working with colleagues to enhance student experiences and opportunities.
Main duties and responsibilities
Provide high level administrative and organisational support across all activities within the Placements & Employability Programmes team.
Support the effective delivery of placement year support to students and employers, in line with university policy and guidelines, including monitoring health & safety compliance, ensuring systems and records are efficiently maintained, accurate and up-to-date.
Administration tasks related to a variety of work experience programmes, including developing and maintaining appropriate processes and records on the best available systems.
Act as a point of contact for students, employers and staff, dealing with enquiries in an efficient, friendly and professional manner, interpreting requirements and providing information and advice, signposting to further services as appropriate.
Produce evaluations, reports and presentations, including financial summaries, relating to placement and employability activities or events.
Together with colleagues, proactively monitor and review processes and procedures and use feedback to ensure excellent customer service, identifying areas for improvement.
Maintain and update marketing materials and promote employability and placements activity and opportunities to students, staff and employers using agreed and coordinated communication channels including webpages, emails and social media.
Support committees and working groups which may include taking minutes and producing draft agendas.
Build and engage with local and University networks to ensure up to date knowledge of internal policy and procedures.
Attend CES and University events such as Careers Fairs and Open Days to promote employability, placement provision and work experiences to students.
Carry out other duties, commensurate with the grade and remit of the post.
Person Specification
Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.
Criteria
Essential or desirable
Stage(s) assessed at
Educated to A Level standard (or equivalent experience)
Essential
Application
An awareness of employability support for HE students and graduates, and a particular interest in facilitating high quality work experiences for students
Essential
Interview / Application
Competent IT skills with experience of business software, ideally Google Suite, plus social media for marketing and promotion activity
Essential
Interview / Application
Excellent interpersonal and customer skills with experience of responding efficiently and effectively to queries
Essential
Interview / Application
Effective time management skills - able to prioritise and progress a range of simultaneous projects and activities, and accommodate unscheduled tasks
Essential
Interview / Application
Ability to work independently, addressing issues as they arise, involving others and managers as appropriate
Essential
Interview / Application
Ability to work effectively within a team, maintaining positive relationships and supporting others
Essential
Interview / Application
Competent in managing project budgets and following correct processes and record-keeping, with excellent attention to detail
Essential
Interview / Application
Ability to obtain and analyse data to evaluate activity, compile reports, and offer suggestions for process and service improvements
Essential
Interview / Application
Ability to work sensitively with people from a wide variety of cultures exercising confidentiality, tact and discretion
Essential
Interview / Application
Further Information
Grade
5
Salary
£27,319 - 31,236
Work arrangement
Full-time
Line manager
Placement Systems & Support Officer
Direct reports
N/A
Our website
https://sheffield.ac.uk/careers
For informal enquiries about this job contact Kerry Hyde, Head of Careers & Employability: on
[email protected]
Next steps in the recruitment process
It is anticipated that the selection process will take place on Friday 24th July 2026. This will consist of an interview and an activity. We plan to let candidates know if they have progressed to the selection stage on the week commencing 13th July. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Ann Yeomans
[email protected]
Our vision and strategic plan
We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision ().
What we offer
A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
Flexible working opportunities, including hybrid working for some roles.
Generous pension scheme.
A wide range of discounts and rewards on shopping, eating out and travel.
A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women’s and Parent’s networks).
Recognition Awards to reward staff who go above and beyond in their role.
A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework
A range of generous family-friendly policies
paid time off for parenting and caring emergencies
access to menopause support in the workplace
paid time off and support for fertility treatment
and more
We are a Disability Confident Leader (opens in a new window). If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.
Closing Date : 12/07/2026
We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.
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