We are seeking a highly organised and proactive Medical HR Assistant to join our Medical HR team. This role is based at Bath NHS House, Bath and is a key role providing administrative support to Guardian of Safe Working.
Working 22.5 hours per week, you will play an important part in maintaining rota compliance, managing exception reporting, and contributing to a positive working environment for Resident Doctors across the Trust.
In addition, you will also provide support to the Medical HR team with Resident Doctor rotations and the Revalidation & Appraisal Officer regarding career‑grade doctor appraisal progress, 360‑degree feedback, and job planning completion as and when required.
Right to Work in the UK
This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the legal right to work in the UK at the time of application, as the organisation is unable to support sponsorship for this post.
To support the Guardian of Safe Working with exception reports, board reports and resident doctor forums.
To manage the Resident Doctor exception reporting system, ensuring exception reports are processed within required timeframes.
To provide high-quality support to the Medical HR team, particularly during peak workload periods, including resident doctor rotations, to maintain effective service delivery.
To support the Revalidation & Appraisal Officer, as and when required, with appraisal progress, 360 feedback and job planning for career grade doctors.
We are the lead provider of healthcare for people with serious mental illness, learning disabilities and autism across Bath and North East Somerset (BaNES), Swindon and Wiltshire, and Bristol, North Somerset and South Gloucestershire.
We aim to provide High Quality, Compassionate Care everywhere, every day. This means our services will be safe, clinically effective and provide a positive all round experience for our patients, families and carers. And we believe passionately in treating everyone with kindness, respect and empathy.
Key to this is providing a supportive and safe environment for our 4,000 staff where we all feel welcome and able to do the best we can for those we support. Our staff and teams work incredibly hard delivering services across more than 90 locations, covering 2,200miles, to more than 1.8million people.
At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.
Managing exception reports on the e-rota system.
Monitor the Guardian share inbox, action and escalate emails as appropriate.
Facilitate all aspects of the Resident Doctors Forums, and other relevant meetings - this will include booking venues, preparing agendas, taking minutes and chasing action points as appropriate.
Extract information from the e-rota system and HealthRoster and support the Guardian of Safe Working in preparing quarterly and annual board reports.
Raise purchase orders and process invoices relating to Guardian of Safe Working expenditure.
To maintain strict confidentiality of exception reporting data in line with the 2026 contractual reforms, ensuring information is shared only on a need-to-know basis and with appropriate consent.
Support Medical HR colleagues as and when required, particularly around the Resident Doctor rotations, (August, December, February, April).
Maintain accurate career grade doctor appraisal and job planning records
For a full list of duties and responsibilities please see attached job description.
