Executive support officer Work, Jobs in Sherborne St. John, Ham (with Salaries)

Administration Officer
Crowne Plaza Basingstoke —Basingstoke
- £12.71 an hour
- Full-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
People Operations Manager
QinetiQ —Farnborough
- £65,025 - £72,250 a year
- Full-time
- PMP
- Analysis skills
- Project management
- Employee discount
Business Continuity Officer
Allianz —Guildford
- £38,000 a year
- Full-time
- Hybrid work
- Analysis skills
- AI
- Employee discount
Workspace Operations Officer
Allianz —Guildford
- £60,000 a year
- Full-time
- Hybrid work
- Management
- AI
- Communication skills
- Employee discount
3d
Customer Liaison Officer
UK Health Security Agency —Didcot
- £35,587 - £43,244 a year
- Part-time
- Customer service
- Care experience
- Analysis skills
Head of Operations
East Berkshire Primary Care Out of Hours —Bracknell
- £65,000 - £72,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Store discount
- Employee discount
Quick apply
1d
Reprographics Officer
West Berkshire Council —Newbury
- £24,796 - £25,583 a year
- Full-time
- English
- Organisational skills
- School
7d
Head of Service Desks - Reading, UK
ESP Global Services Limited —Reading
- £70,000 - £75,000 a year
- IT
- AI
- Leadership
Quick apply
Prosecutor
Driver and Vehicle Licensing Agency —Reading
- £30,485 a year
- Part-time
- Hybrid work
- Presentation skills
- Travel
- Communication skills
- Annual leave
- Employee assistance programme
12d
Senior Toxicologist
UK Health Security Agency —Chilton
- £44,148 - £50,121 a year
- Part-time
- Hybrid work
- Doctoral degree
- Data analysis skills
- Laboratory experience
5d
Senior Business Continuity Manager
Allianz —Guildford
- £60,000 a year
- Full-time
- Hybrid work
- AI
- Employee discount
Scientist Entomology- Ips Field Officer
Forestry Commission - Forest Research —Farnham
- £33,854 a year
- Full-time
- Laboratory experience
- Microsoft Office
- Presentation skills
- Free parking
- Annual leave
7d
PDS Process Laboratory Technician (Bank)
UK Health Security Agency —Didcot
- £27,335 - £28,442 a year
- Part-time
- Microsoft Outlook
- Customer service
- Care experience
4d
Chief Information Officer
Infovista —Guildford
- Presentation skills
Office Manager & Executive Assistant (Maternity Cover)
Basis Technologies —Bracknell
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance programme
- Employee discount
Head of Business Management and Governance
Hampshire and Isle of Wight ICB —Eastleigh
- £66,582 - £77,368 a year
- Full-time
- Employee discount
- Sick pay
6d
Business Development Director - Test & Training
QinetiQ —Farnborough
- Full-time
- Master's degree
- Business development
- Driving
- Employee discount
Sales Chief Technology Officer, UK&I
Lenovo —Farnborough
- Full-time
- Leadership
Enterprise Security Architect
cloudpay —Andover
- Full-time
- Azure
- AWS
- Computer networking
- Employee assistance programme
- Bereavement leave
Business Development Manager
Objective Corporation —Reading
- Full-time
- Hybrid work
- Management
- Sales
- Analysis skills
5d

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executive support officer jobs near sherborne st. john, ham

Administration Officer

Crowne Plaza Basingstoke
Basingstoke

Quick apply

Job details

Full-time
£12.71 an hour

Qualifications

GCSE
Microsoft Office
Administrative experience
QuickBooks
Organisational skills

Full job description

Job Purpose

The Administrative Officer provides comprehensive administrative and coordination support to the Manager, CEO, and wider department, ensuring smooth day-to-day operations. The role is responsible for maintaining accurate documentation and compliance records, managing calendars and meetings, supporting the CEO's diary and travel, assisting HR with compliance and recruitment administration, supporting operational projects and audits, and handling correspondence and reporting in a timely and professional manner.

Key Responsibilities

Documentation & Records Management

Maintain accurate and up-to-date documentation, ensuring all files, logs, and compliance records are properly managed and accessible.
Organise and maintain admin records, both paper-based and on the relevant system.
Maintain organised filing systems (digital and physical) for operational, safety, and compliance records.
Ensure version control and confidentiality of sensitive documents, restricting access in line with data protection policy.
Regularly audit filing systems and archive or dispose of records in accordance with retention schedules.

Calendar & Meeting Coordination

Oversee calendar management for the Manager and departmental meetings, ensuring efficient scheduling and minimal conflicts.
Update internal databases and keep calendars up to date for SARR Management.
Assist in diary management for the Management team.
Coordinate and manage meetings, including preparing agendas, distributing minutes, and tracking follow-up actions.
Book meeting rooms, arrange video-conferencing facilities, and organise catering or equipment as needed.
Prepare and circulate meeting agendas in advance, liaising with attendees to confirm topics and priorities.
Proactively flag and resolve scheduling conflicts, rearranging appointments where necessary.
Assist in the evaluation of all Management team projects, meetings, and training seminars.

Executive Support to the CEO

Prepare documents to support the CEO as needed.
Maintain incoming and outgoing post for the CEO.
Assist in arranging the CEO's travel, events, and working week planner.
Ensure the CEO has the relevant documents and information ready for meetings.
Undertake any administrative tasks required to support the CEO.

Projects, Compliance & Audits

Support the planning and coordination of operational projects, compliance checks, and audits.
Assist in the preparation of reports, presentations, and data summaries for management.
Track project timelines, action logs, and deliverables, following up with stakeholders on outstanding items.
Maintain audit trails and ensure documentation is inspection-ready for internal and external auditors.
Monitor compliance deadlines (licences, certifications, policy renewals) and flag upcoming expiries in advance.

HR & Compliance Support

Assist HR with external partners (e.g. insurance vendors) and ensure legal compliance, including getting monthly invoices to Finance.
Assist with authorisation of expense forms on a monthly basis.
Assist HR to post job ads on careers pages and process incoming resumes.

Reporting & Communications

Create regular reports and presentations as needed for management.
Prepare reports and presentations for internal and external communications.

Correspondence & Communication

Manage correspondence, ensuring emails and communications are prioritised, responded to promptly, and escalated where appropriate.
Manage the department's telephone and email inbox, addressing queries accordingly.
Act as a point of contact between the Manager, department, and external stakeholders as required.
Draft, proofread, and format letters, memos, and internal announcements on behalf of the Manager.
Follow up with employees on outstanding action items, deadlines, and required documentation from meetings.
Screen and direct incoming calls and visitors, handling enquiries professionally.

Office & Operational Support

Monitor and order office/stationery supplies, liaising with vendors and processing purchase orders as needed.
Manage travel arrangements and itineraries for the Manager and team, including bookings and expense claims.
Process invoices, expense reports, and petty cash records, ensuring accuracy and timely submission.
Support onboarding of new starters, including preparing induction materials and coordinating access/equipment.
Liaise with IT, facilities, and HR on day-to-day operational or administrative issues.
Provide administrative support to Heads of Department as needed.
Undertake ad hoc administrative tasks and special projects as assigned by the Manager.

Pay: £12.71 per hour

Work Location: In person

Quick apply

Refine Your Search

executive support officer jobs in sherborne st. john, ham

Administration Officer

People Operations Manager

Business Continuity Officer

Workspace Operations Officer

Customer Liaison Officer

Head of Operations

Reprographics Officer

Head of Service Desks - Reading, UK

Prosecutor

Senior Toxicologist

Senior Business Continuity Manager

Scientist Entomology- Ips Field Officer

PDS Process Laboratory Technician (Bank)

Chief Information Officer

Office Manager & Executive Assistant (Maternity Cover)

Head of Business Management and Governance

Business Development Director - Test & Training

Sales Chief Technology Officer, UK&I

Enterprise Security Architect

Business Development Manager

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