Team Planning Coordinator
Esholt Office Based Role, BD17 7RH (Monday to Thursday 9am – 5:30pm; Alternate Friday 9am – 1pm & Saturday 8:30am – 12:30pm)
Salary up to £30k per annum
Join a team that puts people first.
At Bayfields Opticians & Audiologists, we are a national group of opticians and audiologists dedicated to delivering Obsessively Great Service. To do that, we need the right people in the right place at the right time – and that’s where you come in.
We are looking for a highly organised, relationship‑focused Team Planning Coordinator to support our Commercial and Senior Leadership Teams. You’ll thrive in a fast‑paced environment, enjoy problem‑solving, and help ensure our clinics run smoothly across the UK.
What You Will Do
- Reporting to the Planning & Resource Manager
- Coordinate cover for optometrists, audiologists and dispensing opticians – Right People, Right Place, Right Time.
- Build strong relationships with locums and colleagues across the business (55+ practices and over 450 locums).
- Ensure clinics are fully and efficiently staffed within our manpower model.
- To work with Practice Managers to ensure all clinics are distributed evenly across the week and month, with adequate team levels, and that all supporting documents are completed.
- To be proactive and reactive when additional clinics are needed across the group.
- Maintain accurate schedules, documentation, and internal system updates.
- Work with Commercial and People Teams to ensure aligned, accurate information.
- Manage the locum budget and produce three‑month forecasts for both our clinic outlook and locum spending.
- Flag risks early and propose solutions using data and insights.
- Respond quickly to short‑notice staffing needs and make informed decisions.
- Support senior leaders with planning and reporting.
Who This Role Will Suit
People with experience in recruitment, workforce planning, scheduling, or coordination.
What We Are Looking For
Essential:
- Strong Microsoft Office skills (especially Excel)
- Excellent verbal and written communication
- Analytical
- High accuracy and attention to detail
- Strong multitasking and problem‑solving skills
- Building and maintaining relationships across all levels of the business
- Car driver with a full UK driving license
Bonus Experience:
- GCSE/A‑Level Maths or equivalent
- Experience working with multiple stakeholders in a fast‑paced environment
Why Bayfields?
We do things differently and genuinely care about wellbeing and development. You will join a supportive, friendly environment where people matter.
What You’ll Get
- 5 weeks’ holiday + bank holidays
- Your birthday off
- Company pension
- Simply Health medical cover
- Life Assurance benefit (equal to two times your salary)
- Family & friends discounts
- Opportunities to grow within our expanding organisation
Pay: £29,000.00-£30,000.00 per year
Benefits:
- Employee discount
- On-site parking
- Store discount
Work Location: In person
