Job Overview
Accounts & Administration Manager
Location: East Devon Golf Club, Budleigh Salterton, Devon
Contract: Full-time, Permanent
About East Devon Golf Club
East Devon Golf Club is one of the South West's premier golf clubs, offering an outstanding championship course, excellent clubhouse facilities and a welcoming environment for members, visitors and guests.
We are proud of our reputation for delivering high standards of customer service and hospitality, and we are seeking an organised, proactive and detail-focused Accounts & Administration Manager to join our team and support the smooth running of the Club's financial and administrative operations.
The Role
This is a varied and important position that combines bookkeeping, financial administration, membership support and office management.
Working closely with the Financial Director, General Manager, department heads and external accountants, you will play a key role in ensuring the efficient day-to-day administration of the Club while maintaining accurate financial records and supporting excellent service for members and visitors.
Key Responsibilities
Accounts & Finance
- Maintain accurate financial records using the Club's accounting systems.
- Process purchase invoices and supplier payments.
- Raise and manage sales invoices.
- Perform bank reconciliations.
- Manage credit control and debtor accounts.
- Process employee expenses and staff payments where required.
- Assist with payroll administration.
- Prepare VAT information and support VAT returns.
- Produce financial reports and assist with monthly management accounts.
- Liaise with external accountants, auditors and banking providers.
- Maintain accurate financial filing and documentation.
Membership Administration
- Maintain member records and database systems.
- Process membership subscriptions and payments.
- Support membership renewals and new member applications.
- Respond to membership and account-related enquiries.
- Assist in producing member communications and notices.
- Support competitions administration and event entries where required.
Office Management & Administration
- Manage the day-to-day operation of the Club office.
- Maintain organised records and administration systems.
- Order office supplies and equipment.
- Coordinate incoming and outgoing correspondence.
- Support Club governance and committee administration where required.
- Assist with policy administration and regulatory compliance records.
- Maintain employee records and training documentation.
Club & Event Support
- Provide administrative support for Club competitions, social events and functions.
- Assist with the organisation and promotion of member and visitor events.
- Support visitor bookings, corporate golf days and hospitality functions.
- Liaise with suppliers and contractors where required.
- Work collaboratively with the golf operations, catering and greenkeeping teams to support Club activities.
About You
We are looking for someone who is:
- Experienced in bookkeeping and financial administration.
- Confident using accounting software such as Xero.
- Highly organised with excellent attention to detail.
- Professional, approachable and customer-focused.
- A strong communicator, both written and verbal.
- Able to manage multiple priorities effectively.
- Self-motivated and capable of working independently.
- Proficient in Microsoft Office, particularly Excel, Word and Outlook.
- Comfortable working within a busy and varied operational environment.
Desirable Experience (but not essential)
- Previous experience within a golf club, hospitality, leisure or membership organisation.
- Membership administration experience.
- Payroll administration experience.
- Knowledge of club management software such as Intelligent Golf.
- Experience supporting committees, boards or governance functions.
- Experience working within a small business or member-owned organisation.
What We Offer
- A varied and rewarding role with genuine responsibility.
- The opportunity to work within one of Devon's leading golf clubs.
- A friendly and supportive working environment.
- Competitive salary dependent upon experience.
- Company pension scheme.
- Free on-site parking.
- Staff discounts and golf privileges.
- Ongoing professional development opportunities.
Working Hours
Full-time, Monday to Friday (40 hours per week) Job share considered for right candidates
Some flexibility may occasionally be required to support Club competitions, events and key business activities.
Salary: £35,000 - £45,000 per annum, dependent upon experience.
To apply, please submit your CV and cover letter to [email protected].
Pay: £35,000.00-£45,000.00 per year
Benefits:
- Company pension
- Health & wellbeing programme
- On-site parking
Work Location: In person
