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Cygnet Hospital Maidstone is our state-of-the-art, 65 bed mental health facility for adults situated in the new Kent Medical Campus in Maidstone.
We are looking for a full time Medical Secretary to join our team at Cygnet Maidstone to provide a comprehensive secretarial, administration and information service to the Consultant Psychiatrists and MDT.
You will work 37.5 hours per week Mon- Fri in an Office setting with a team of Medical Secretaries working closely alongside the ward teams.
The Medical Secretary role is seen as an integral part to the smooth running of the hospital. Flexibility and good, close working relationships with colleagues will therefore, be of paramount importance.
The role comprises a wide range of specific duties and requires competence in word processing, keyboard skills, data capture, audio typing, communication and organisational and customer care skills.
Apply now to enjoy excellent career prospects while being part of an organisation that cares about helping people.
You’re day to day
Maintain Medical Records in accordance with The Management of Records protocol including auditing of records, providing support and involvement in the development of Multi-disciplinary record management within hard copies and electronically.
Handle and keep appropriate records of calls and queries, in consultation with the clinical team from current patients, their relatives and carers, ensuring confidentiality is respected at all times.
Liaise with the Clinical and Medical areas to ensure discharge documentation has been received and shared with external sources.
Set up and maintain computerised system ensuring information relating to meetings and key people available.
Co-ordinate the process for CPA, Ward round and professional meetings. Inviting externals, minute taking, arranging the meeting, sending out correspondence, adding information to pink notes.
Communicating with internal / external Stakeholders.
Attend and minute take for Ward meetings including CIG, team meeting and Community meeting.
Undertake any reasonable request from Senior Management, Medical, Clinical and Administration Team.
Prepare agendas and minute take Hospital-wide meetings.
We are looking for someone who is...
Service orientated, with Medical Secretary experience & knowledge of mental health
Flexible, adaptable, organised & responsible
An excellent typist, preferably to RSA 2 level & with audio transcription skills
Calm under pressure & able to work independently & as part of a team
A strong written & verbal communicator with excellent interpersonal skills
Highly proficient in Microsoft Office programs, including Excel, Word and databases.
Why Cygnet? We’ll offer you…
£30,690 per annum salary
Strong career progression opportunities
Expert supervision & support
Employee referral scheme
Pension scheme
Employee discount savings
Health Cash Plan
Subsidised meals on duty
Please note: successful candidates will be required to undergo an enhanced DBS check.
What next?
If you care about making a difference – we want to talk to you.
Click the button to apply
