Job Overview
Hours: 9am-5pm Mon-Fri (37.5 hours)
Salary: £26K
Office: Skelmersdale
We are seeking a highly organised and proactive Support Office Coordinator to join our team. The successful candidate will play a vital role in ensuring the smooth operation of our office functions, providing administrative support, and assisting with team management. This role offers an excellent opportunity for individuals with strong communication and organisational skills to contribute to a dynamic work environment. The position is paid and suitable for applicants with relevant office and clerical experience.
The successful candidate will need to be a confident, self-starter ideally worked in a customer service/procurement/operational administration background. This role will support both the Procurement department and the wider operations team.
Providing advice and support to the operations and supplier teams:
· Support with day-to-day site queries.
· Full ownership of systems administration.
· Manage a number of e-mail inboxes and direct or handle the enquiries accordingly.
· Day to day maintenance of electronic filing system and shared file updates, ensuring they are up to date and maintained
· Attend senior management meetings and draft minutes.
· Support with new supplier launches and roll out
· Maintain, order and stock management of stationary.
· Collate the post (incoming and outgoing)
· Creating the opening boxes for new sites
· Print client letters using mail merge
· Co-ordinate Christmas gifts to clients and teams
· Collate and create Unsung her certificates
· Preparing communications to the Operations team
· Respond to new supplier enquiries
· Report queries and present information to the Procurement and Operations team
· Act as the point of contact for all incoming calls and direct them accordingly
Experience needed to be as successful candidate
· Self-motivated and disciplined in order to work on own initiative once trained
· Experience of working in a similar procurement/operations administrator role or in a customer services focused role with a pro-active approach
· Enthusiastic
· Able to work under pressure
· Organised and methodical, with great attention to detail
· Ability to ‘think on your feet’
· Smart, professional and business-like attitude towards your work
· Professional telephone manner
· Proficient in Microsoft office: word, excel and outlook
· Ability to understand and manage the diverse relationships between operational requirements and supplier demand
· A natural positive person with a ‘can do’ attitude, prepared to assist the rest of the team and the company
· Willing to learn and develop in a fast-paced environment
The company is committed to training and development of employees therefore able to support additional training.
From time to time, the company may ask you to work outside of your usual location and working hours. Therefore, flexibility is a must for this role.
It may be necessary for the company to apply for a DBS check at commencement of employment due to the nature of our business.
Pay: £26,000.00 per year
Benefits:
- Casual dress
- Free parking
- On-site parking
Experience:
- Administrative: 3 years (required)
Work Location: In person
