Why join Marshall Land Systems in this role:
This key role will provide HR administrative and operational support within wider HR team, acting as the first point of contact for routine HR queries from employees and managers. The role ensures accurate and timely administration of HR processes, including HR system updates, onboarding and offboarding activities, and employee lifecycle documentation, supporting the team to deliver an effective and compliant employee experience.
Your responsibilities in this role include:
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Act as the first point of contact for routine HR queries from employees and managers, providing accurate information and escalating where appropriate
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Process HR transactions accurately and in a timely manner within the HR system (e.g. UKG, Workday or equivalent)
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Prepare and issue offer letters, employment contracts, and employment variation documentation
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Support the HR Generalists with employee lifecycle administration, including onboarding, changes, and leavers
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Coordinate onboarding activities, including new starter documentation, right-to-work checks, induction materials, and first-day arrangements
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Administer leaver processes, ensuring system updates are completed and relevant stakeholders (e.g. IT and Security) are notified
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Maintain accurate employee records and HR files, ensuring data integrity and compliance with policy and legal requirements
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Support HR reporting by producing basic reports and using Excel to check and organise employee data
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Support benefits administration, including enrolments, changes, and responding to employee queries
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Support administration of pension/retirement schemes, including onboarding employees and processing documentation with payroll/providers
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Support the HR Generalists with the administration of ER cases (administration of letters and acting as notetaker)
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Support recruitment administration activities as required, including coordinating interviews, scheduling candidate meetings, and liaising with hiring managers and candidates throughout the recruitment process
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Administer and maintain the Learning Management System (Skillsoft), supporting user access, course enrolments, training records, and responding to employee learning-related queries
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Handle sensitive and confidential employee information appropriately, in compliance with GDPR
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Provide general administrative support to the HR team as required
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Previous experience in an administrative or office-based support role, ideally within an HR or people-focused environment
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Experience handling employee data, documentation, or structured administrative processes
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Experience using HR systems or databases (e.g. UKG, Workday or similar) is desirable
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Experience producing and checking accurate documentation and data
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Strong administrative and organisational skills with high attention to detail
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Experience dealing with internal customers or responding to queries in a professional setting
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Ability to manage confidential information appropriately
Apply if you have most of the following:
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Strong attention to detail and accuracy in data entry and document preparation
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Good working knowledge of Microsoft Office, particularly Word, Excel, and Outlook
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Strong written and verbal communication skills
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Ability to prioritise workload and manage multiple tasks effectively
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Comfortable working in a structured, process-driven environment
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Understanding of basic HR processes (onboarding, offboarding, employee changes) is an advantage but not essential
Additional local needs:
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Hybrid working 3 days onsite
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Required to support in-person HR activities (e.g. onboarding support or meetings)
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Will need to complete a BPSS check
The benefits in this role include:
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End-to-end exposure to HR processes - Gain practical experience across the full employee lifecycle
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Close working and learning from experienced HR professionals in a supportive environment
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Strong development of HR systems and data skills
The benefits we will offer you include:
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27 days holiday increasing with service up to 30 days (option to buy /sell)
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Pension contributions up to 9%
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Extensive flexible benefit program including Cycle to Work
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Life assurance at 4x basic salary
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Enhanced parental leave and pay
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Paid volunteering leave
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Access to industry leading wellbeing resources and tools
Marshall Land Systems is a Canadian-owned global company with an unrivalled pedigree of British engineering excellence. From its origins in Cambridge, UK, through more than a century of innovation, pioneering advances from the nose of Concorde to the early Hydrogen fuel cell technology that ultimately powered the moon landings, Marshall engineers now continue to innovate specialist vehicles and infrastructure for NATO forces across the world. From bomb disposal vehicles to deployed shelters, from command and control to CT scanners on the battlefield, Marshall Land Systems protects people in critical situations with the very best in engineering. It employs 600 people with major facilities the UK, Canada, and the Netherlands.
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