Proposal coordinator Work, Jobs in Soho, Gtl (with Salaries)

Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- IT
1d
Meeting and Events Coordinator
St. James's Hotel & Club - Sales & Marketing —London
- £28,600 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Hospitality
- Annual leave
- Employee assistance programme
Quick apply
Facilities Coordinator
CBRE —London
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Marketing Coordinator (m/f/x)
Carhartt Work in Progress —London
- Full-time
- Marketing
1d
Bid Coordinator
Arup —London
- Time management
PR & Influencer Coordinator
Huda Beauty —London
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
- Employee discount
Quick apply
RFP Coordinator
Millennium Hotel and Resorts UK —London
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Hotel
- Annual leave
- Employee discount
Quick apply
Proposal Coordinator
Bombardier —Westerham
- Word processing
- Microsoft Office
- Computer skills
Project Coordinator, OrangeDoor
Unbridled —Bromley
- £28,000 - £30,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Bid Coordinator
Whitby Wood —London
- £32,000 - £37,000 a year
- Full-time
- Hybrid work
- English
- Communication skills
Quick apply
5d
Production Manager
Nifty50 Films —London
- £35,000 a year
- Full-time
- Hybrid work
Quick apply
6d
Groups Coordinator
The Marylebone —London
- Full-time
- Hotel
- Employee assistance programme
- Employee discount
Quick apply
1d
Events Coordinator (Office Based)
Humdingers Catering —Islington
- £28,000 - £29,000 a year
- Weekend availability
- Hospitality
- Customer service
- Microsoft Office
- Store discount
- Employee discount
Quick apply
5d
Sr. Bid Coordinator
Arup —London
- Time management
Bid Coordinator
EQUANS —Welwyn Garden City
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance programme
Bid Coordinator
GB Railfreight —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance programme
20h
Catering Coordinator
Vista Global —London
- Weekend availability
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- English
5d
High-Value Coordinator
Anthony Nolan —London
- £32,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Organisational skills
- SharePoint
- Annual leave
- Employee assistance programme
Project Controls Manager (Project Coordination)
HDR —London
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Supervising experience
Scientific BD Proposals Coordinator (ADME/PK)
Pharmaron —Hoddesdon
- CRM software
- Salesforce
- Laboratory experience
Quick apply

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Project Coordinator / Team Administrator

ZHA -
London

Apply Now

Job details

Permanent
1 day ago

Qualifications

Microsoft Powerpoint
Microsoft Outlook
IT
Communication skills

Full job description

Overview

At ZHA, we are seeking a Project Coordinator / Team Administrator to join our London team on a permanent contract. The purpose of the role is to be responsible for providing administrative services and support to junior and senior members of the Project teams.

Main responsibilities

Cluster Director/Directors/Associate Directors:

Diary coordination, arranging internal and external client meetings and site visits (sending outlook invites, preparing travel arrangements)
Provide administrative and co-ordination support to Project Directors and senior staff members within the cluster
Filtering queries, developing a sound understanding of their requirements and responding accordingly
Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster
Liaising with the accounts departments for the preparation of cost – finance related documents: invoices, fee proposals, contracts, management accounts, etc.
Assist Directors and Associates with expenses

Other areas of responsibility and Cluster support (not exhaustive):

Provide ad hoc administrative and co-ordination support to the Project Architects and relevant teams
Check timesheets & assist with the allocation of project resourcing
Liaise with accounts and other departments on behalf of the cluster and staff
Assist with documentation related to project submissions
Format correspondence & liaise with clients/ consultants
Travel booking for the team including international visas
Assist with project invoicing & staff planning as directed
Assist project leaders updating project related information on workspace
Co-ordinate with the New Business team for new project proposals
Support in arranging documents for the Cluster Management meetings: overview of cluster forecasts costs, invoicing, debtors lists and project resourcing
Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
Co-ordinate with facilities management for desk moves, stationary & other office management items
Co-ordinate with IT for computer problems, upgrades & queries
Co-ordinate with Reception for meeting room booking, post & couriers
Co-ordinate with People and Talent for new starters, interviews etc.
Organise annual staff appraisals for the cluster
Organise document translations where needed
Assist in keeping the designated studio area tidy & organised
Helping organise refreshments with occasional assistance in preparation for cluster events
Cover other project coordinators’ holidays/sickness

Support of other Project Coordinators across all Clusters:

Acting as a point of contact for questions and queries to the other Project Coordinators
Provide training and guidance as and when needed
Supporting of all Project Coordinators during busy periods

Skills Required

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities

Required experience

Previous experience as a Project Coordinator, studio coordinator or equivalent role.

How to apply

To apply for this role, please complete the online application form and upload your cover letter and CV as part of your submission.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

Apply Now

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