Job Ref: VIR1827
Branch: Virgin Hotels Edinburgh
Location: Virgin Hotels Edinburgh
Salary/Benefits: Competitive Salary Plus lots of Virgin Perks and Benefits
Contract type: Permanent
Hours: Full Time
Hours per week: 40 hrs per week
Posted date: 10/08/2026
Closing date: 10/09/2026
We’re looking for an experienced Accounts Assistant to join our Finance team and play a key role in supporting the financial performance of the hotel.
This is a varied, hands-on role covering income audit, accounts payable, procurement, reconciliations, reporting and month-end. You’ll help ensure revenue is accurately captured, suppliers are paid correctly, purchasing is well controlled, and financial records remain accurate and up to date.
Working closely with teams across the hotel, you’ll investigate discrepancies, support strong financial controls and build effective relationships with colleagues, suppliers and management.
If you’re numerically confident, detail-focused and enjoy solving problems, this is a great opportunity to develop your finance career in a dynamic hotel environment.
The Details:
What exactly you will be doing…
Accounts Payable
- Process supplier invoices accurately and on time.
- Match invoices to Purchase Orders and Goods Received Notes using three-way matching.
- Ensure invoices are correctly coded.
- Manage the Accounts Payable inbox and supplier queries.
- Complete supplier statement reconciliations and investigate discrepancies.
- Assist with payment processing and supplier account maintenance.
- Ensure purchasing and payment activity follows company procedures.
Income Audit Revenue Protection
- Lead the daily Income Audit process.
- Reconcile revenue across PMS, POS and accounting systems.
- Prepare and post daily revenue journals.
- Verify Rooms, Food Beverage, Meetings Events and ancillary revenue.
- Investigate and resolve revenue discrepancies.
- Monitor house accounts, city ledger balances, unbilled charges and revenue adjustments.
- Reconcile cash, card and other payment methods.
- Review voids, refunds, discounts, allowances and complimentary transactions.
- Support revenue protection through effective controls and exception reporting.
Procurement Stock
- Maintain Procure Wizard and related procurement systems.
- Monitor Purchase Order compliance and approval workflows.
- Support supplier onboarding and maintain supplier records.
- Investigate unmatched POs, invoices and goods receipts.
- Monitor outstanding orders and support departments with procurement queries.
- Liaise with the Stock Manager and Goods Receiving team.
- Assist with stock valuations, adjustments and month-end stock control.
Reconciliations, Reporting Month-End
- Prepare daily, weekly and monthly bank reconciliations.
- Reconcile BACS payments and credit card merchant accounts.
- Assist with balance sheet reconciliations and resolve outstanding items.
- Produce daily and weekly finance reports.
- Support monthly management accounts, budgets, forecasts and variance analysis.
- Assist with accruals, prepayments and month-end close.
- Support internal and external audit requests.
- Identify risks, errors and opportunities to improve processes
Accounts Receivable Support
- Provide cover and support for Accounts Receivable when required.
- Assist with customer account reconciliations and credit control.
- Support query resolution and liaise with Front Office, Reservations, Sales and Events teams.
What we’re looking for?
We’re looking for someone who enjoys working with numbers and wants to understand what those numbers are telling them.
Essential
- Current, legal and unrestricted ability to work in the UK.
- Previous experience in an Accounts Payable, Finance Assistant or Accounts Assistant role.
- Strong numerical and analytical skills.
- Intermediate Microsoft Excel skills.
- Excellent attention to detail.
- Ability to investigate and resolve discrepancies.
- Strong organisation and time-management skills.
- Good written and verbal communication.
- High levels of integrity, discretion and confidentiality.
Desirable
- Experience in hospitality, hotels or leisure.
- Experience using Sage, PMS/POS systems or Procure Wizard.
- Income Audit or revenue control experience.
- Studying towards or qualified in AAT, CIMA, ACCA or HOSPA.
What will make you successful?
- Detail-focused — You spot the discrepancies others might miss.
- Analytical — You want to understand the reason behind the numbers, not simply process them.
- A problem solver — You investigate issues and find practical solutions.
- Organised — You manage competing priorities and meet important deadlines.
- Collaborative — You build strong relationships with colleagues, suppliers and departments across the hotel.
- Commercially aware — You understand how effective financial control supports hotel performance.
- Always improving — You’re willing to challenge inefficient processes and suggest better ways of working.
Who we are:
We love what we do and what we do is important! We believe that everyone should leave feeling better – this means not just our guests and owners, but also our teammates. Everyone should go home feeling better because they learned something new or had fun working that day. Therefore, we hire unique individuals who work together to create amazing experiences for our guests. We recognize that every member of the team contributes to the success of the whole organisation. No-one is more important than anyone else, and unless we are in it together, we can’t create that special experience for our guest.
Package Benefits
- Competitive salary, based on experience
- 28 days paid holiday per year, inclusive of public holidays, with an additional day for each year’s service up to 33 days
- Additional day off for your birthday
- Workplace Pension Scheme
- Enhanced Family Friendly Policies
- Teammate discount on Food Beverage
- Discounted Room Rates
- Employee Assistance Program
- Learning Development opportunities
- Access to Virgin Family, which contains various Virgin group discounts and treats!
- Joining a great team being part of Virgin Hotels worldwide!
Why this role matters
You’ll become an important member of the hotel’s Finance team, gaining broad experience across income audit, accounts payable, procurement, reconciliations, reporting and month-end accounting.
You’ll work with teams across the hotel, develop your technical accounting and financial control skills, and gain valuable insight into how a hotel operates commercially.
If you’re ready to take the next step in your finance career and want a varied role where no two days are quite the same, we’d love to hear from you.
*Virgin Hotels celebrates diversity and welcomes teammates from all backgrounds. We are proud to be an inclusive and Equal Opportunity Employer*
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