architectural assistant Work, Jobs in stanley, dur (with Salaries)

Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover)
Shadbolt Group —Gateshead
- From £20,000 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
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14h

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Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover)
Shadbolt Group —Gateshead
Oversee the daily operation of the office, taking calls, welcoming visitors, maintaining meeting rooms, main office, and kitchen areas alongside the domestic…
From £20,000 a year
Quick apply
14h

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Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover)

Shadbolt Group
Gateshead

Quick apply

Job details

Temporary | Part-time | Fixed term contract
From £20,000 a year
14 hours ago

Benefits

Company pension
Company events
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Adobe Photoshop
Microsoft Excel
Microsoft Outlook
Microsoft Publisher
Microsoft Office
Administrative experience
Photo editing
Organisational skills
Microsoft Outlook Calendar
Communication skills

Full job description

Job Title: Office Manager & Project Support
Contract Type: Fixed-term
Hours: Negotiable part-time up to 30hrs
Location: Gateshead

Role Purpose

The Office Manager is responsible for the smooth day-to-day running of the office, providing administrational and project support to the Directors and senior staff. This is a fixed-term role for 9 months, with the possibility of extending to 12 months covering maternity leave, to maintain continuity within the business.

Shadbolt Group is a construction design consultancy offering Architectural Design, Civil and Structural Engineering, and Geo-Environmental services nationwide. With two offices; our main head office in Team Valley, Gateshead, and a southern office in Northamptonshire.

Key Responsibilities

Oversee the daily operation of the office, taking calls, welcoming visitors, maintaining meeting rooms, main office, and kitchen areas alongside the domestic assistant.
Replenish office and kitchen supplies, print consumables, stationery, and staff uniform/PPE.
Liaise with external suppliers such as HR, IT, Telecoms, and Energy Providers to ensure office systems run smoothly.
Manage booking out and regular inspections of shared pool car, ensuring rules are being followed by staff
Minute taking during meetings, typing up notes, and circulating action trackers
Assisting Human Resources administration, including recruitment, compliance documentation, as well as maintaining attendance records, holiday and sickness, supporting probationary reviews, as well as performance and disciplinaries.
Provide administrative support where required to the Directors, Finance Manager, and senior staff.
Maintain office procedures, filing systems, spreadsheets, and internal administrative processes
Supporting project work, outsourcing 3rd party quotations, creating purchase orders, and liaising with clients to book in surveying works.
Booking travel and accommodation when required.
Lead onboarding arrangements for new starters, including workspace setups, uniform, and inductions.
Organising office functions and seasonal events within the company.
Creation of company documentation on Microsoft Word, Publisher, Excel, and PowerPoint Presentations. Ensuring that policies are up-to-date.
Booking in of monthly CPD Training sessions, and any other required training.

Other Tasks (Not essential but would be advantageous)

Experience with Adobe PhotoShop, photo editing
Social Media

Person Specification

Previous experience in an office management, administrative, or similar support role.
Excellent organisational skills with the ability to manage multiple tasks.
Strong communication and interpersonal skills, with a professional and approachable manner.
Good working knowledge of Microsoft Office, Excel, and PowerPoint.
Ability to work independently.
Experience in coordinating suppliers and managing Outlook calendars/diaries would be advantageous
Understanding of confidentiality, data handling, and professional standards in an office environment.
Knowledge or previous working experience within the construction industry would be advantageous

Contract Details

This is a fixed-term position for 9 months initially, with the potential to extend to 12 months, offered to provide temporary maternity cover. Days/hours are open to negotiation with a minimum of 3 working days a week.

Salary will be confirmed at appointment stage.

Pay: From £20,000.00 per year

Benefits:

Company events
Company pension
On-site parking

Experience:

Office Manager / PA / Similar Support Role: 1 year (preferred)

Work Location: In person

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architectural assistant jobs in stanley, dur

Office Manager & Project Support (9-12 Months Fixed-Term Maternity Cover)

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