Company Overview
Mega Nursing & Care is a nurse-led home care provider operating across multiple UK regions including Gloucestershire, Northamptonshire, Bedfordshire, Oxfordshire, Hertfordshire, and Bristol. Founded by Advanced Nurse Practitioner Margaret Lawal, we hold CQC TDDI registration, Gold Standard Framework Accreditation, and are proud winners of the Home Care Awards. We are committed to delivering outstanding, clinically led care in the community.
Job Purpose
We are looking for a motivated, organised, and detail-oriented Junior Finance & Bookkeeper to join our Finance Team at our Head Office in Kettering, Northamptonshire on a 12-month fixed-term contract.
The successful candidate will play a key role in supporting the financial operations of the business by maintaining accurate financial records, processing supplier invoices, reconciling care hours delivered against commissioned hours, preparing and checking Local Authority, NHS, and private client invoices, ensuring the organisation receives the correct payments for the care delivered, and supporting the Finance Manager with day-to-day bookkeeping and financial administration.
This role is ideal for someone looking to develop a career in finance within the health and social care sector.
Key Responsibilities
Care Funding & Invoice Reconciliation
- Verify care hours delivered against electronic care monitoring systems, rotas, timesheets, and care records.
- Reconcile commissioned care hours with actual hours delivered before invoices are submitted.
- Prepare and review invoices for Local Authorities, NHS commissioners, Integrated Care Boards (ICBs), private clients, and Direct Payment clients.
- Ensure all delivered care hours are invoiced accurately and in accordance with agreed contracts.
- Check Local Authority and NHS remittance advice against invoices submitted.
- Investigate underpayments, overpayments, unpaid invoices, duplicate payments, and funding discrepancies.
- Liaise with Local Authorities, NHS commissioners, private clients, and internal operational teams to resolve invoice and payment queries.
- Ensure contractual hourly rates, enhanced rates, and agreed funding arrangements are correctly applied.
- Monitor outstanding invoices and follow up overdue payments.
- Maintain accurate reconciliation records for all funding streams.
- Produce weekly and monthly reports on outstanding invoices, payment discrepancies, and aged debt.
- Support the Finance Manager in ensuring the organisation receives the correct income for all care delivered.
Bookkeeping
- Record daily financial transactions accurately.
- Maintain accurate bookkeeping records.
- Process journals where required.
- Maintain purchase and sales ledgers.
- Process bank transactions.
- Complete bank reconciliations.
- Assist with month-end and year-end financial processes.
- Maintain accurate accounting records using finance software.
- Support the preparation of management accounts where required.
Accounts Payable
- Process supplier invoices accurately and within agreed timescales.
- Match invoices against purchase orders and supporting documentation.
- Ensure invoices are authorised before payment.
- Reconcile supplier statements.
- Prepare supplier payment schedules.
- Investigate supplier invoice discrepancies.
- Maintain an accurate purchase ledger.
- Build positive relationships with suppliers.
Accounts Receivable
- Raise invoices where required.
- Allocate incoming payments.
- Monitor customer accounts.
- Chase outstanding payments professionally.
- Maintain accurate debtor records.
- Support credit control activities.
Payroll Support
- Assist with payroll preparation.
- Verify employee timesheets.
- Check mileage claims, travel time, and expenses.
- Investigate payroll discrepancies.
- Support pension administration where required.
- Ensure payroll information is submitted accurately and within deadlines.
Financial Administration
- Maintain electronic and paper financial records.
- Process employee expense claims.
- Reconcile company credit card transactions.
- Maintain petty cash records.
- Ensure finance documentation is complete and audit-ready.
- Support internal and external audits.
- Maintain strict confidentiality of all financial information.
Reporting
- Produce weekly and monthly finance reports.
- Prepare aged debtor reports.
- Produce care funding reconciliation reports.
- Monitor outstanding Local Authority and NHS payments.
- Assist with budget monitoring.
- Support cash flow reporting.
- Prepare financial summaries for management.
- Identify trends or discrepancies affecting company income.
Compliance
- Ensure compliance with company financial procedures.
- Support compliance with HMRC requirements.
- Maintain GDPR compliance when handling confidential financial information.
- Ensure accurate record keeping in line with company policies.
- Assist with audit preparation.
- Follow financial controls and governance procedures.
General Duties
- Respond to finance-related enquiries from staff, Local Authorities, NHS commissioners, suppliers, private clients, and other stakeholders.
- Work closely with Operations, Care Coordinators, Branch Managers, Recruitment, HR, and Compliance teams.
- Support continuous improvement of finance processes.
- Assist with general finance administration.
- Undertake any other reasonable duties requested by the Finance Manager or Directors.
Person Specification
Essential Qualifications & Experience
- 1–2 years' experience in bookkeeping, finance, accounts administration, or a similar finance role.
- A bachelor’s degree in Finance, Accounting, Business, or a related discipline, or a Level 3 or higher qualification in Accounting, Finance, Bookkeeping, AAT, BTEC, NVQ, or an equivalent college qualification.
- Good understanding of bookkeeping and accounting principles.
- Experience processing invoices and financial transactions.
- Experience reconciling financial records.
- Excellent numerical and analytical skills.
- Strong attention to detail and accuracy.
- Excellent organisational and time management skills.
- Ability to manage multiple priorities and meet deadlines.
- Excellent communication and interpersonal skills.
- High level of integrity and confidentiality.
- Strong Microsoft Office skills, particularly Microsoft Excel.
- Experience using accounting software such as Sage, Xero, QuickBooks, or similar.
- Ability to work independently and collaboratively within a team.
Desirable
- AAT Level 3 or Level 4 qualification.
- Previous experience working within a domiciliary care, healthcare, or social care organisation.
- Experience reconciling care hours against commissioned hours.
- Experience working with Local Authority and NHS funding.
- Knowledge of domiciliary care invoicing processes.
- Experience supporting payroll.
- Knowledge of HMRC regulations and VAT.
- Experience using care management systems such as PASS, Birdie, CarePlanner, CM2000, or similar.
Skills & Competencies
- Excellent numerical ability.
- High level of accuracy and attention to detail.
- Strong analytical and problem-solving skills.
- Excellent organisational skills.
- Ability to prioritise workload effectively.
- Strong communication and interpersonal skills.
- Professional and confidential approach.
- Excellent customer service skills.
- Proficient in Microsoft Excel.
- Financial reconciliation skills.
- Ability to work under pressure and meet deadlines.
- Positive, proactive, and flexible approach to work.
What We Offer
- Company pension scheme.
- Ongoing training and professional development.
- Career progression opportunities.
- Support towards professional finance qualifications where applicable.
- Employee Assistance Programme.
- Annual leave entitlement.
- Free on-site parking.
- Friendly and supportive working environment.
- Opportunity to build a career within a growing healthcare organisation.
Key Performance Indicators (KPIs)
- Accurate reconciliation of care hours against commissioned hours.
- 100% accurate invoicing to Local Authorities, NHS commissioners, and private clients.
- Timely identification and resolution of payment discrepancies.
- Accurate maintenance of purchase and sales ledgers.
- Bank reconciliations completed on time.
- Month-end finance tasks completed within agreed deadlines.
- Payroll information submitted accurately.
- Reduction in outstanding debt and invoice queries.
- Accurate financial records maintained in line with company procedures.
- Full compliance with HMRC, GDPR, and company financial policies.
Our Commitment
Mega Nursing & Care is committed to safer recruitment, safeguarding, equality, diversity, and inclusion. We welcome applications from all backgrounds and are committed to creating a workplace where everyone is treated fairly, with dignity and respect.
Successful applicants will be expected to uphold the highest standards of professionalism, confidentiality, and integrity while supporting the financial sustainability of the organisation and helping to ensure we receive the correct funding for the high-quality care we deliver to our service users.
Pay: £27,000.00 per year
Benefits:
- Company events
- Company pension
- On-site parking
Work Location: In person
