We are currently recruiting for a Project Officer to join the Finance team in Abingdon, Oxfordshire, UK.
Role: Project Officer
Hours: Part Time, 16 hours per week
Role Type: Permanent, Hybrid Role
Location: Alderly Park, Macclesfield
Evotec is a leader in the discovery and development of novel small molecule drugs with operational sites in Europe and the US. The Company has built substantial drug discovery expertise and an industrialised platform that can drive new innovative small molecule compounds into the clinic. In addition, Evotec has built a deep internal knowledge base in the treatment of diseases related to neuroscience, pain, oncology, inflammation and metabolic diseases. Leveraging these skills and expertise the Company intends to develop best-in-class differentiated therapeutics and deliver superior science-driven discovery alliances with pharmaceutical and biotechnology companies
Key responsibilities will include :-
- Reviewing new contracts for project set up and customer invoicing
- Raise and issue invoices and credit notes to customers through various Evotec entities
- Proactively manage monthly invoicing
- Work closely with Sales and Project Coordinator and project managers and respond in timely manner to any requests that they have
- Run the monthly timesheet reconciliation process
- Work to tight deadlines in closing sales at month end
- Collate monthly/quarterly items for recharge
- Monitor Inter company transactions with other Evotec entities
- Manage project completion and keep project information up to date
- Deal with customer queries regarding payments and outstanding invoices in a professional and timely manner
- Review aged debtors, chase for overdue payments and escalate issues as required
- Prepare documentation for yearly audit where applicable and assist auditors with queries
- Work closely with all finance teams, Group Controlling and Sales Order Book Administrators and provide support with month-end reconciliations
- Assist Finance Analyst with maintaining and updating the sales order book for the group.
- Monitor time booked on projects and compare against contracts on a monthly basis
- Ensure customer master data on ERP system is up to date
- Due to tight month-end deadlines, you may have to work flexibly during month end.
Other
- Conform with and abide by all regulatory guidance and internal policies & procedures.
- Document policies, procedures and workflow for assigned areas of responsibility.
- Contribute to department and organisation special projects as required.
- Continuously strive to develop personal role in the organisation to maximise benefit brought to the Finance function in general
Education & Experience
- Previous experience of working in financial reporting departments.
- Familiar with working in an international environment a benefit
- Strong level of Microsoft office skills
Knowledge, Skills & Abilities
- Accurate, reliable, highly-organised, self-motivated. Service minded and problem-solving oriented.
- Strong interpersonal negotiation and inter-cultural communication skills, and a team player. This role requires someone who can juggle multiple tasks in an organised and effective way.
- Strong, collaborative and balanced personality
- Ability to work independently and as part of a team and take on new tasks.
- Ability to work under pressure and to tight timelines and to act on own initiative.
- Ability to work effectively with staff in different departments and locations.
Company Benefits
- Pension on completion of (but not subject to) your 3-month probationary period. Contributions 6% for employees (salary sacrifice) and 6% for the employer. The employee can opt to increase their contribution and the employer will match the increase up to a maximum of 7.5%.
- 25 days holiday plus bank holidays and additional length of service days awarded on the anniversary, up to a maximum of 30 days.
- Private health insurance with BUPA for the employees and their partner/family under the company scheme.
- Private dental cover, after 3 months of service.
- Life assurance at four times your annual base salary.
- Well being support 24/7 and counselling services.
- Permanent health insurance provides 75% of the base salary after the qualifying period.
- Eligibility to participate in the Company Bonus Scheme. This is a discretionary benefit.
- Excellent training and support and continuing professional development opportunities.
- Cycle-to-work scheme.
- Refer a friend scheme, team and annual events, recognition awards and many more!
Onsite Facilities
- On-site parking and discounted gym.
- Subsidised Restaurant, which offers an excellent breakfast and lunch selection.
- Good public transport links with bus service.
Job Types: Part-time, Permanent
Pay: Up to £27,000.00 per year
Work Location: Hybrid remote in Macclesfield SK10
