Helpdesk coordinator Work, Jobs in Surbiton, Gtl (with Salaries)

Grounds Helpdesk Coordinator
Smarter Services Ltd —Sunbury
- £28,000 - £30,000 a year
- Full-time
- Customer service
- Microsoft Office
- Contracts
Quick apply
10h
Freshdesk coordinator
Inspiration Healthcare Ltd —London
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
8d
Helpdesk Coordinator VA2756
Anabas —London
- £29,000 a year
- Full-time
- Microsoft Office
- Organisational skills
- IT
- Annual leave
- Employee assistance programme
1d
IT Coordinator/ Helpdesk Technician
Wasserman Media Group LLC —London
- Full-time
- Azure
- Microsoft Outlook
- Microsoft Office
Estates Helpdesk CAFM Coordinator
SOAS University of London —London
- £31,543.19 - £35,214.19 a year
- Full-time
- School
- Annual leave
- Employee assistance programme
12d
Workplace Coordinator
Sodexo —London
- £15.53 an hour
- Full-time
- Microsoft Office
- Communication skills
Quick apply
5d
Helpdesk Coordinator
CBRE —London
- Full-time
- Hospitality
- English
- Administrative experience
Helpdesk Administrator
CBRE Local UK —London
14d
Workplace Coordinator
Hearst Networks —London
- Hybrid work
- Customer service
- Microsoft Office
- Front desk
11d
Admin Coordinator
Reliance Facilities Management —London
- £25,000 - £29,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
9d
Front of House Coordinator
Rapport —London
- £33,700 a year
- Full-time
- Customer service
- English
- Front desk
- Employee assistance programme
9d
Helpdesk Administrator
CBRE —London
- Full-time
- Microsoft Office
- Analysis skills
- Typing
14d
FM Admin Coordinator
Reliance Facilities Management —London
- £25,000 - £29,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
9d
Workplace Coordinator
Hearst Networks EMEA —London
- Hybrid work
- Customer service
- Microsoft Office
- Front desk
Facility Coordinator
Cushman & Wakefield —Staines-upon-Thames
- Communication skills
Quick apply
Sustainability Coordinator
Sedex —London
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Community Hub Facilitator
London Borough of Havering —Romford
- £39,276 - £42,771 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Project management
14d
Service Desk Administrator
Advantos Services —Crayford
- £26,000 - £28,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Health & wellbeing programme
Quick apply
Facilities Assistant - Apprentice
Goodwin Procter LLP —London
- Full-time
- English
- Organisational skills
- Communication skills
9h
Facilities Management Coordinator
Cushman & Wakefield —London
- Customer service
- Microsoft Office
- Organisational skills
Quick apply

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helpdesk coordinator jobs near surbiton, gtl

Grounds Helpdesk Coordinator

Smarter Services Ltd
Sunbury

Quick apply

Job details

Permanent | Full-time
£28,000 - £30,000 a year
10 hours ago

Qualifications

Customer service
Logistics
Microsoft Office
Transportation management systems
Contracts

Full job description

About the Role

The Grounds Scheduler is a central, office-based role within our Service Centre team. You will be the operational backbone of the grounds maintenance department — coordinating schedules, supporting field teams, and acting as the primary point of contact between clients and the business for all grounds-related activity.

This is a hands-on coordination role that suits someone who is naturally organised, forward-thinking, and comfortable managing a high volume of moving parts. You will get to know our sites, our clients, and our teams inside out, and you will play a key part in making sure everything runs smoothly day to day.

Key Responsibilities

Scheduling & Operations

Plan and manage the day-to-day schedule for all grounds maintenance teams
React to changes — weather, absences, site issues — and adjust plans accordingly
Coordinate vehicle and equipment bookings, and manage repair and maintenance schedules
Manage team holiday requests and ensure adequate cover at all times
Keep job records accurate and up to date across internal systems

Client & Contract Management

Serve as the first point of contact for client queries relating to grounds services
Build and maintain strong working relationships with clients, ensuring they feel comfortable coming to you directly
Support the management team at client meetings, providing operational updates and relevant detail
Develop a thorough understanding of each client contract — scope, frequencies, requirements, and any site-specific considerations
Identify contract issues or gaps before they become problems and flag proactively

Commercial & Administrative Support

Assist with the preparation of quotes for grounds maintenance work
Process and manage orders for materials, equipment, and subcontractors
Maintain accurate records across scheduling, compliance, and client correspondence
Liaise with external partners and suppliers as required
Support the wider Service Centre team with general administration

Systems & Reporting

Work confidently across multiple internal systems and software platforms
Keep scheduling, job management, and client records current and well maintained
Produce reports and summaries for management as required
Identify opportunities to improve processes and make suggestions accordingly

What We're Looking ForSkills & Experience

Previous experience in a scheduling, coordination, or operations administration role
Background in quoting or estimating, ideally within grounds, facilities, or a related field
Strong customer service skills — confident on the phone and in writing, and good at building rapport
Technically capable: comfortable using job management systems, Microsoft Office, and picking up new software quickly
High attention to detail with the ability to manage multiple priorities simultaneously

Personal Qualities

Proactive and forward-thinking — you spot potential issues before they escalate
Good memory for detail: you will get to know our sites, addresses, and client preferences and retain that knowledge
Calm under pressure and adaptable when plans change
A natural communicator who builds trust with both clients and colleagues
Self-motivated and takes ownership of their workload
A team player who is happy to help wherever needed

Working Arrangements

This is a full-time, office-based role working from our Service Centre. Standard working hours apply, with occasional flexibility required around client meetings or operational demands.

Pay: £28,000.00-£30,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

helpdesk coordinator jobs in surbiton, gtl

Grounds Helpdesk Coordinator

Freshdesk coordinator

Helpdesk Coordinator VA2756

IT Coordinator/ Helpdesk Technician

Estates Helpdesk CAFM Coordinator

Workplace Coordinator