Administrative officers Work, Jobs in Swansea, Swa (with Salaries)

Project Administration & Compliance Coordinator
R&M Williams Ltd —Neath
- £27,000 - £30,000 a year
- Part-time
- Microsoft Office
- Administrative experience
- Organisational skills
Quick apply
12d
Operational Business Support Team Leader
South Wales Police —Bridgend
- £33,603 - £39,276 a year
- Full-time
- Annual leave
11d
Contract Monitoring Officer
Carmarthenshire County Council —Llanelli
- £14.82 - £16.90 an hour
- Temporary
- Communication skills
- Annual leave
- Employee discount
16h
Language Operations Head
MN Translating Ltd —Swansea
- £6,667 - £8,333 a month
- Full-time
- English
- Administrative experience
- Supervising experience
- Health & wellbeing programme
- Employee discount
Quick apply
People, Planning & Performance Manager (SWTRA)
Neath Port Talbot County Borough Council —Neath Port Talbot
- From £56,822 a year
- Full-time
- Employee assistance programme
Team Leader
Bridgend County Borough Council —Bridgend
- £34,434 - £36,363 a year
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
Corporate Services Manager (SWTRA)
Neath Port Talbot County Borough Council —Neath Port Talbot
- £55,560 - £58,107 a year
- Full-time
- Employee assistance programme
Registration Service Deputy Manager
Neath Port Talbot County Borough Council —Neath Port Talbot
- £37,280 - £40,777 a year
- Full-time
- Management
- Customer service
- Employee assistance programme
14d
Graduate Technical Records Administrator
Willis Lease Finance Corporation —Bridgend
- Organisational skills
- Communication skills

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Operational Business Support Team Leader
South Wales Police —Bridgend
The team also contributes to service improvement initiatives and project work, ensuring operational processes remain efficient, effective, and responsive to the…
£33,603 - £39,276 a year
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Customer Service Centre Agent
Driver and Vehicle Standards Agency —Swansea
The role holder will provide a high-quality support, advice and guidance service to both internal and external customers, ensuring professional and effective…
£26,607 a year
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Project Administration & Compliance Coordinator

R&M Williams Ltd -
Neath

Quick apply

Job details

Part-time | Full-time
£27,000 - £30,000 a year
12 days ago

Qualifications

Microsoft Office
Administrative experience
Organisational skills
SharePoint
Construction experience
Document management systems
Communication skills

Full job description

Project Administration & Compliance Coordinator

Role Overview

The Project Administration & Compliance Coordinator will provide comprehensive administrative and document management support across multiple live workstreams within the business.

This role requires strong organisational capability, attention to detail, and the ability to manage high volumes of information across digital platforms. The successful candidate will support processes, maintain document control systems, use excel and coordinate communications to ensure compliance with internal and external requirements.

The position is and to an experienced administrator accustomed to working within structured, deadline-driven environments.

Key Responsibilities Digital Platform & Portal Administration

Register organisational interest on external platforms and manage associated user accounts.
Download, organise, and file documentation into the appropriate internal SharePoint or document management systems.
Upload queries and documentation to external portals in accordance with specified requirements.
Monitor portal notifications, updates, clarifications, and correspondence, ensuring relevant stakeholders are informed.
Download and circulate revised documentation, maintaining version control and supersession records.
Maintain accurate digital audit trails of communications and submissions.

Document Control & Compliance Support

Upload structured questionnaires and compliance documentation to internal management systems.
Complete administrative sections of structured online forms, including uploading company certifications and corporate information.
Collate and maintain up-to-date corporate documentation for structured compliance purposes.
Assist in the preparation and coordination of declarations, confirmations, and standard forms.
Coordinate the issuing and tracking of external references or testimonials when required.
Process and upload final documentation packages in accordance with specified submission criteria and deadlines.
Maintain and continuously update a central response library and document repository to ensure consistency and accuracy.

Workload Environment

The business regularly manages multiple concurrent submission processes and structured information requests. This generates a significant volume of digital correspondence, document control activity, and administrative coordination across various online platforms.

The role therefore requires an individual capable of prioritising effectively, working methodically, and maintaining accuracy under time constraints.

Person Specification

Essential:

Proven experience in a structured administrative, compliance, or document control role.
Experience managing documentation via online portals or digital submission systems.
Strong organisational skills and ability to manage multiple deadlines simultaneously.
High attention to detail and accuracy.
Proficient in Microsoft Office and document management systems (e.g., SharePoint).
Strong written communication skills.

Desirable:

Experience within construction, engineering, property, or professional services environments.
Familiarity with structured regulated documentation processes.

Personal Attributes

Methodical and process-driven.
Proactive and self-sufficient.
Calm and organised under pressure.
Strong coordination and communication skills.

Job Types: Full-time, Part-time

Pay: £27,000.00-£30,000.00 per year

Application question(s):

Please describe your experience managing high volumes of structured documentation with fixed deadlines. What systems or processes did you use to ensure accuracy and timely completion?
Explain how you maintain version control and ensure that updated or revised documents are correctly recorded, distributed, and archived within a business environment.
This role involves supporting several concurrent workstreams with competing deadlines. Can you provide an example of how you prioritised and organised your workload to meet multiple deadlines without compromising quality?

Work Location: In person

Quick apply

Refine Your Search

administrative officers jobs in swansea, swa

Project Administration & Compliance Coordinator

Operational Business Support Team Leader

Contract Monitoring Officer

Language Operations Head

People, Planning & Performance Manager (SWTRA)

Team Leader

Corporate Services Manager (SWTRA)

Registration Service Deputy Manager

Graduate Technical Records Administrator

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