HR Administrative Assistant - Maternity Cover
The Park Academies Trust is looking for an HR Administrative Assistant to join our central team, supporting all the schools within our Trust. This is an exciting opportunity to develop your career by joining a Trust which truly values its staff and provides a highly supportive environment.
Details of role: Full time, permanent role working 37 hours per week (52 weeks)
Salary: Trust NJC 9-13 (£27,254-£29,064) gross per annum
Closing date: 3rd July 2026
Please see the Job Description below for details of the role.
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Why choose us?
The Park Academies Trust is a family of schools, both primary and secondary, that believes in ‘collaboration not competition’. Together we are stronger!
Formed in 2016 with the vision to make a significant contribution to improving education, we are a growing Trust with a strong academic performance and are looking to enhance our team with dedicated and passionate teachers.
Currently eight schools: Abbey Park School, Lydiard Park Academy, Highworth Warneford School, The Deanery CE Academy, Red Oaks Primary School, Orchid Vale Primary School, Bridlewood Primary School and Kingfisher CE Academy, the Trust offers a high-quality educational provision from nursery right up to Sixth Form, enabling staff and pupils alike to benefit from being part of a thriving multi-phase educational Trust.
The positive and caring ethos at all our schools is combined with a clear mission to deliver the richest possible education experience which enables young people to leave our care as responsible citizens equipped to fulfil their personal goals and career aspirations.
We are offering an exciting opportunity to develop your career by joining a Trust which truly values its staff and provides a highly supportive environment.
What we offer:
- A positive and dynamic environment in a Trust which is growing in both size and success
- A strong pupil ethos centred on mutual respect and fulfilling potential
- Competitive salary
- Staff benefits package, including salary sacrifice electric vehicle leasing, affordable technology, cycle to work scheme, shopping and holiday discounts
- Staff wellbeing: access to On Line Doctor, discounted gym membership, Employee Assistance Programme
- Attractive pension scheme
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Job Title: HR Administrative Assistant - Maternity Cover
Role reports to (Job Title): Trust HR Business Partner
Job Purpose:
Under the direction of the Trust HR Business Partner, to provide efficient and effective recruitment and HR support support to Trust schools in line with safer recruitment standards, Trust policies and procedures, employment legislation and best practice.
Key Accountabilities:
Recruitment Responsibilities
Have responsibility for recruitment within the Trust, which includes but is not limited to:
· Ensuring all recruitment takes place as required in line with the Trust recruitment policy.
· Advertising vacancies on Eteach, Indeed and other sites as appropriate.
· Organising interview days and ensuring these are carried out effectively.
· Processing and issuing employment offer paperwork.
· Liaising with the HR Business Partner to ensure grades and other aspects of employment are correct and consistent with what is being applied across the Trust.
· Ensuring that all new staff are fully safeguarded in line with our internal and statutory responsibilities including arranging DBS applications
· Carrying out appropriate right to works check to ensure statutory compliance.
· With the Trust HR/Payroll Administrator, carrying out onboarding using the Edupay system.
· Compiling the required information for schools to ensure new staff are recorded on the Single Central Record.
· Ensuring staff have the benefit of local and Trust induction.
· With the Trust Central HR Team, ensuring that all new staff are registered for platforms such as staff benefits and training/appraisal portals.
· Ensuring that staff have read all required policies and carried out required training such as Child Protection and Fire Safety.
· Ensuring that the Trust HR Business Partner is kept up to date with current activities, particularly where there may be areas of risk for the Trust.
· Maintaining individual staff records on the MAT Management Information System (currently Arbor).
· All other duties which ensure safe and effective recruitment.
HR Administrative Responsibilities
· Working with the Trust Central HR team to process leavers, acknowledging letters of resignation, notifying relevant departments to cancel logins, badges etc., updating Arbor and arranging exit interviews as appropriate.
· Recording of Maternity Leave.
· Completion of the annual School Workforce Census.
· Other tasks as requested and agreed by Trust HR Business Partner.
Supplementary Accountabilities:
· Have an understanding of the challenges and opportunities of an HR/Recruitment function in a growing multi academy trust.
· Use this knowledge to contribute fully to the aims of the MAT.
· Develop relationships and communicate with appropriate organisations such as; other academies, Trades Unions and occupational health providers.
· Share expertise and skills with others
· Participate in training and other learning activities as required
· Maintain a good level of current knowledge on HR/Recruitment matters
No job description can be exhausted and the duties may alter in practice over time. The post holder is expected to use his/her professional judgement to ensure that the online co-ordinator role continues to evolve and develop in line with the Trusts changing requirements.
Job Scope:
This role does not have line management responsibilities.
Knowledge and Experience:
· Strong initiative and ability to make decisions within a specified framework.
· Solid administrative background
· Experienced in taking performing in line with processes and procedure and comfortable with this level of responsibility.
· Full working knowledge of Microsoft Office and Microsoft Outlook
· Working knowledge of relevant policies, codes of practice, legislation and employment law
· Good communicator with both adults and children
· Able to work constructively as part of a team, understanding roles and responsibilities within the HR and payroll teams.
· Have attended, or be willing to attend, Safer Recruitment training.
Decision Making:
Decision making on day-to-day activities, with reference to the HR Business Partner where relevant.
Contacts and Relationships:
· HR Colleagues
· Senior Management and all Trust employees
· Occupational Health and other external organisations and service providers
· Other Academies and other statutory bodies as appropriate
Creativity and Innovation:
The post holder will work closely with the Trust HR Business Partner to ensure that the HR function consistently adapts in a changing environment, reflecting best practice at all times.
In accordance with the provisions of the Data Protection Act 1998, jobholders should take reasonable care to ensure that personal data is not disclosed outside the Academy procedures, or use personal data held on others for their own purposes. In accordance with the provisions of the Freedom of Information Act 2000, ensure requests for non-personal information are dealt with in accordance with the Academy’s written procedures.
This organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
Staff must work in accordance with the South West Child Protection procedures and Child Protection/Safeguarding Policy and understand their role within that Policy.
Job Types: Full-time, Temporary
Pay: £27,254.00-£29,064.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Employee discount
- Health & wellbeing programme
- On-site parking
- Sick pay
Work Location: In person
