Description
You express all of your ideas effortlessly and have the skills to distil other people's ideas into their best possible form.
Role Overview
Provides end-to-end operational support for publications and congress activities, ensuring accurate planning, tracking, and execution across multiple workstreams. The role is responsible for building and maintaining detailed publication timelines aligned to congress and journal milestones, managing publication set‑up and documentation (including project intake forms and PubsHub records), and supporting author engagement and kick‑off activities.
The position plays a key coordination role, owning status tracking and client‑ready updates, attending client status meetings and capturing minutes, and supporting materials management through Veeva. Additional responsibilities include congress liaison, onsite presenter scheduling, publications metrics reporting, and financial/operational support such as job code set‑up and time review within ClearOps.
Responsibilities
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Build, maintain, and actively manage detailed publication timelines (manuscripts, abstracts, posters, plain language summaries) aligned to congress/journal milestones
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Develop Publication Initiation Forms (project intake forms) and send to client for all projects before they kick off
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Support with sending out author invitations and scheduling and managing author kick-off calls
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Management of the PubsHub platform, including setting up PubsHub records, and ensuring all documentation is uploaded accurately for each project
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Update status tracker daily to align with project updates via teams and emails, and prep client ready versions for status meetings
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Attend client status meetings and take minutes
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Support with Veeva management of materials
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Support with developing onsite schedules for presenters
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Support with pulling together metrics for publications
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Support with congress liaison when required for printing, guidelines etc.
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Support with setting up new job codes on the clearops system and reviewing time on jobs
Essential Requirements
Education
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Degree (or equivalent qualification) in a relevant field such as business, life sciences, communications, or a related discipline
Core Skills & Experience
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Strong organisational skills with the ability to manage multiple tasks and deadlines
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High attention to detail and accuracy in tracking information and documentation
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Clear, professional written and verbal communication skills
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Confidence in coordinating meetings, taking notes, and following up on actions
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Ability to work collaboratively within cross functional teams
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Proactive mindset with willingness to learn and take ownership of tasks
Technical & System Skills
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Competence with Microsoft Office (Outlook, Word, Excel, PowerPoint)
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Comfort working with trackers, spreadsheets, and shared documentation
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Ability to quickly learn internal systems, workflows, and project tools
Ways of Working
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Reliable, well organised, and able to prioritise effectively
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Comfortable working in a fast paced, deadline driven environment
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Professional approach when interacting with clients and senior stakeholders
Desired Requirements
Experience
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Some exposure to project coordination or administration (e.g. internships, placements, graduate roles, agency or corporate experience)
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Experience in a regulated or structured environment (e.g. healthcare, pharma, medical communications, professional services)
Project Management Awareness
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Basic understanding of project management principles or lifecycles
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Familiarity with project tracking, timelines, or status reporting
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Exposure to budgeting, time tracking, or financial administration
Systems & Tools
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Experience with project management platforms, document management systems, or approval systems (e.g. Veeva, SharePoint, trackers)
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Familiarity with virtual collaboration tools (e.g. Teams)
At Syneos Health, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.
Litmus Medical Communications acts as a catalyst to accelerate uptake and embed the value of therapies across the product lifecycle, bringing business strategy to science and scientific expertise to your business. With our base in Europe, we are cognizant of the diverse healthcare systems, regulations and market dynamics of the region; however, we are not limited by geography and support our customers at a local, European and global level. Whatever the reach required, we specialise in building relationships, understanding and collaboration between the biopharmaceutical industry and medical/healthcare professionals. We develop a range of strategic solutions based on an understanding of both the objectives and issues of our customers as well as their stakeholders, focusing on facilitating peer-to-peer and scientific communications through a range of channels. As effective and compelling communication is key, whether for a marketing story, scientific data or market access support, we have a dedicated editorial excellence team providing content that can be syndicated to deliver solutions to enhance patient care.
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Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)
