About the role
We are looking for a highly organised and detail-driven Document Controller to join our UKCS Scotland business, supporting projects across Aberdeen. This is a key role within our project teams, ensuring that all documentation is managed efficiently, securely, and in line with industry best practice.
As a Document Controller, you’ll play a critical part in maintaining the integrity of project information, supporting collaboration across multidisciplinary teams, and ensuring compliance with recognised information management standards. You’ll also act as a trusted point of contact for document control processes, providing guidance and support to both internal teams and external partners.
What you'll be doing
- Managing and controlling all project documentation from pre-construction through to completion and archive
- Ensuring document control procedures are implemented and aligned with ISO 19650 standards and file naming conventions
- Supporting the setup and maintenance of document management systems, including Common Data Environments (CDE) and internal platforms
- Coordinating document workflows, including reviews and approvals, working closely with design managers, site teams, subcontractors, and stakeholders
- Providing guidance, training, and support to project teams on document control processes and systems
- Ensuring accurate and timely distribution of information so that all stakeholders are working from the latest documentation
- Maintaining secure and accessible archiving systems for all project documentation
- Identifying opportunities to improve information management processes and supporting continuous improvement initiatives
- Upholding high standards of confidentiality when handling sensitive project information
Who we're looking for
- Previous experience in a Document Controller or similar administration-based role within a project environment
- A strong understanding of ISO 19650 standards and document control processes
- Experience working with Common Data Environment (CDE) platforms and document management systems
- A basic understanding of BIM and how it supports project delivery
- Excellent organisational and administrative skills, with strong attention to detail
- Strong communication and interpersonal skills, with the ability to work collaboratively across multiple teams
- A proactive and diligent approach, with the determination to see tasks through to completion
- The ability to manage multiple priorities and maintain high standards in a fast-paced environment
Why work for us
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.
Why join us?
As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…
About us
From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.
We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.
Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]
Job Reference: BBUK19428
