The Assistant Site Manger (Caretaker) will assist with the below responsibilities at the School but must upon request be prepared to undertake the duties at any of the Schools operated by, London Preparatory Schools Limited:
Maintenance
- Assist and be conversant with the operation of the TES Maintenance system.
- Assist with regular routine inspections of the buildings and grounds, record findings and inform the Site Manager of any issues within 1 hour of their discovery.
- Attend the half-termly maintenance meeting to plan holiday work.
- Ensure the removal of litter/leaves from the playground, paths, fire escape and empty the outside bins.
- Ensure that appropriate areas are gritted in icy weather and that sufficient stocks of grit are procured and stocked prior to the winter season.
- Be able to operate the school heating, lighting, water and ventilation systems ensuring they are maintained to the correct standard.
- Undertake small repairs, improvements and decoration as required.
- Work with the Estates Manager/Site Manager to obtain quotes and arrange site visits by contractors for tasks that cannot be completed by in-house staff.
- Work with the Estates Manager/Site Manager to identify appropriate contractors and oversee their work as required.
- Ensure the condition and maintenance of fixed and portable safety signage as required around the school is suitable and sufficient.
Health & Safety
- Report any defects or health and safety risks to the Site Manager, Estates Manager or Head.
- Complete the actions required for the safe management of Legionella bacteria in the school’s hot and cold water systems including the prescribed flushing of outlets, temperature checks, cleaning and disinfection, keeping records of all.
- Operate the school fire alarm system, carrying out weekly checks from different call points on a rotational basis, assisting with fire drills and maintaining records appropriately.
- Ensure that any apparatus or equipment maintained as part of the fire risk assessment are always serviceable and in proper condition.
- Check and record that the emergency escape lighting is working on a monthly basis and, in liaison with the Site Manager, ensure that the system is maintained by a contractor on an annual basis.
- Provide essential first aid cover when no other staff available, e.g., when dealing with contractors/cleaners out of school hours.
Cleaning
- Monitor the work undertaken by both in-house and contract cleaners and liaise with the cleaning contractor to ensure that good cleaning practice is followed. Report all issues to the Site Manager.
- Monitor cleaning supplies and inform the Site Manager when additional supplies are required.
- Ensure that only cleaning chemicals from a controlled list of products approved by the school and contractor are used.
- Ensure that Material Safety Data Sheets are available and adhered to for all cleaning chemicals and that appropriate COSHH assessments are completed.
- Ensure all cleaning chemicals are stored securely to prevent unauthorized access and use.
Security
- Cover the duties associated with the day-to-day security of the school buildings, contents and grounds to include locking and unlocking of gates and internal and external doors.
- Be a main key holder and ensure that, all school keys are correctly accounted for, securely stored, and available as required.
- Understand and assist with the day-to-day management of intruder alarm, gate locking and fire alarm systems.
- Perform as an on-call respondent for the school should the fire alarm sound during silent hours.
General
- Open gates at designated drop-off and pick-up times and when requested, man the gates whilst they are open.
- Prepare school facilities with chairs/furniture for assemblies, meetings and other school functions as required.
- Undertake portering duties as required including moving new stock and furniture redistribution.
- Clean up spillages of both biological (e.g. bodily fluids) and non-biological fluids in a quick and efficient manner.
- During School Term breaks be responsible for:
- Receipt of all deliveries when no reception staff are present.
- Supervision of any contractors on site.
- Confirming that all works are completed to a satisfactory standard.
- Replace light bulbs and clean light fittings as required.
- Prepare and remove school equipment for assembly, lessons and events as and when required.
- Ensure bicycles and scooters are safely stored.
- Advise the Site Manager of any inquiries for hire of the school premises and work to facilitate any lettings.
- Be willing to undertake further job related training.
- Be available to attend school/parents functions as required.
- Adhere to the required dress code.
- During the absence of the Site Manager ensure that a program of work set by the school head or the Estates Manager is prepared and that it is completed to a satisfactory standard.
- Be aware of and comply with policies and procedures relating to child protection, disabled access, health, safety and confidentiality, reporting all concerns appropriately.
- Respond positively to reasonable request commensurate with the role, made by members of staff, the Site Manager, Estates Manager, Bursar, or the Head and the Directors.
The duties outlined in this job description are in addition to those covered by the latest Support Staff Contract.
- Full time
- Monday to Friday (weekend availability may occasionally be required)
- Job length: Permanent
- Competitive salary
- 1 year caretaking experience required.
- Enhanced DBS (Child Workforce) required.
- Ability to communicate in English (written and verbal) required.
- Work Location: Kew Bridge Area
- Starting salary: Competitive
Job Type: Full-time
Benefits:
- Bereavement leave
- Company pension
- Cycle to work scheme
- Discounted or free food
- Gym membership
- Sick pay
Experience:
- Maintenance: 1 year (Required)
Work Location: In person
