ABOUT THE COMPANY
WHAT WE DO
Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly-packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market-leading broadcast, technology, production, and post-production solutions across many of the world’s most-watched live events and entertainment programmes.
OUR PEOPLE
We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.
LEADERSHIP BEHAVIOURS
We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.
COMMITMENT TO EQUALITY
Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.
JOB TITLE: Fleet Parts Coordinator
ABOUT THE ROLE
Gravity Media is seeking a proactive, organised, and team-oriented Fleet Parts Person to support the maintenance and repair activities of our busy fleet operation. Based within our Fleet Department, the successful candidate will play a key role in ensuring the efficient procurement, control, and distribution of parts required to support our Vehicle Maintenance Unit (VMU) and Coachworks teams.
This role is responsible for maintaining effective stock control, supporting technicians with timely parts availability, managing supplier relationships, and ensuring vehicle repair and maintenance activities are completed efficiently and cost-effectively. The position is instrumental in reducing vehicle downtime, improving repair cost tracking, and ensuring workshop operations run smoothly.
A BRIEF SUMMARY
As a Fleet Parts Person, you will be responsible for sourcing, ordering, receiving, storing, and issuing parts and components required for vehicle maintenance and repair activities. You will work closely with technicians, supervisors, suppliers, and fleet management to ensure the correct parts are available when required, while maintaining accurate inventory records and achieving value for money through effective procurement practices.
You will oversee stock levels, monitor parts usage, maintain supplier relationships, manage purchase orders, and ensure all parts movements are accurately recorded within the company's management systems.
Working location: Chalgrove
Weekly hours: 37.5 hours per week, Monday to Friday
Reporting to: Workshop Manager
Role type: Full time, Permanent
WHAT YOU’LL BE RESPONSIBLE FOR
· Ordering parts and components for VMU and Coachworks repair activities.
· Maintaining appropriate stock levels and identifying fast-moving parts to minimise vehicle downtime.
· Managing and monitoring third-party imprest stock.
· Liaising with technicians and workshop staff to identify and source the correct parts and components.
· Raising and processing purchase orders.
· Establishing and maintaining supplier accounts and relationships.
· Receiving, checking, booking in, and allocating inbound parts to relevant jobs.
· Monitoring and recording parts usage against job cards to support accurate repair costing.
· Updating and maintaining records within Business Central and other company systems.
· Identifying the most cost-effective methods of sourcing parts whilst maintaining operational requirements.
· Coordinating collection and delivery of parts when required.
· Supporting stock audits and inventory control processes.
· Communicating parts availability, delivery timescales, and any supply issues to workshop management.
· Maintaining a clean, organised, and safe stores environment.
· Assisting with other fleet-related duties as required.
· Collection and delivery of components as and when required to cater to business needs.
All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business.
THIS ROLE IS FOR YOU IF YOU
· Previous experience in a parts, stores, inventory, procurement, or automotive environment.
· Good knowledge of vehicle components and parts identification.
· Strong organisational skills and excellent attention to detail.
· Effective verbal and written communication skills.
· Good IT skills, including experience with stock management or business management systems.
· Experience raising purchase orders and working with suppliers.
· Ability to work independently and as part of a team.
· Strong problem-solving skills and commercial awareness.
· Full UK Driving Licence.
· Willingness to undertake additional training and development.
· Flexibility to support operational requirements when required.
· Demonstrate Trust by acting with integrity, accountability, and transparency
· Promote Collaboration by working effectively across teams and sharing knowledge
· Support Innovation by contributing ideas and continuously improving ways of working
Desirable
· Experience within a commercial vehicle, HGV, PSV, fleet, engineering, or workshop environment.
· Experience using Microsoft Dynamics Business Central.
· Knowledge of inventory management and stock control processes.
· Experience negotiating with suppliers and managing procurement costs.
Pay: £30,000.00-£40,000.00 per year
Application question(s):
- Do you have unspent convictions, unspent cautions or ‘spent convictions which must always be disclosed’ or do you have a court appearance pending?
- Do you have full right to work in the UK without the need for further permissions or sponsorship?
- Do you have a full clean UK driver's licence?
Work Location: In person
