Job Summary:
Datalec Precision Installations (DPI) is a leading provider of data centre design, supply, build, and managed services. We are committed to delivering seamless and integrated solutions for data centre operators worldwide. Our team is dedicated to maintaining high standards of service and excellence in every project we undertake.
We are seeking a Document Controller to join our team. This role plays a crucial role in managing and organising project documentation. You’ll ensure that all documents are accurate, up-to-date, and securely stored. This is a key role within the project team, and as such, you must possess a strong team ethic, flexible approach, to be able to work unsupervised and to deadlines, and have excellent communication skills.
Core Duties & Responsibilities
· Document Management: Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence.
· Version Control: Ensure that all documents are up-to-date, properly versioned, and accessible to relevant stakeholders.
· Collaboration: Work closely with project managers, engineers, and other team members to organize and distribute project documentation.
· Quality Assurance: Implement document control procedures to maintain data integrity and compliance with industry standards.
· Project Management: To create, populate & manage a live document tracker specific to the project to record every document and transmittal.
· Quality control: To assess the quality and properties of all incoming and outgoing official documentation.
· Administrative Support: Proactively manage all aspects of the day-to-day running of the project office; and provide full administrative support to the project team. Attend project review meetings and report to the documentation manager routinely.
· Represent the business, upholding our core values and behaviours with all internal and external customers, clients and third parties
· Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards in line with company, and group policies and procedures.
Qualifications: Skills and Experience
· Previous experience in document control or project administration.
· Proficiency in document management software and tools, Sharepoint advantageous.
· Detail orientated: Attention to detail and strong organisational skills.
· Methodical: Systematic approach to managing documents.
· Adaptability: Able to handle changing priorities and project requirements.
· Confidentiality: Maintain strict confidentiality of sensitive information.
Values & Behaviours:
DPI Values
Dedication Precision Integrity
Behaviours
· Inspiration - Has a clear vision of where to go and the ability to articulate it. Empowers people to implement our vision and strategy. Great communicator who captures the imagination, generating trust and commitment.
· Team Spirit - Thinks about "we" not "me"; we do this together. Brings purpose to the team to make it a cohesive unit. Knows when to seek help and when to give it. Prepared to take action to address issues for the good of the team and celebrate others' successes.
· Self-Awareness - Emotionally intelligent; has empathy for others and gets the best out of people by meeting them on their terms. Great at building rapport with colleagues and customers; knows that their behavior impacts on the performance of others and adapts approach to achieve the best results.
· Achievement - Always striving to be the best and consistently delivers. High performer: bringing high energy, competence and making the right decisions to get things done.
· Tenacity - Relentless in the pursuit of their goals. Excellent at solving problems and overcoming obstacles; seeing the challenges before others see them and taking action, to avoid them becoming problems. Sees setbacks as opportunities and becomes stronger in adversity.
· Influence - Highly skilled at getting others committed to the goal. Confident, enthusiastic and encourages creativity. Understands the needs of stakeholders and as a result, engages them.
Our Vision
· To compete at the highest standards in data centre fit-out, MEP construction and managed services throughout Europe and beyond.
Our Mission
· Continue to develop and deliver products and services unparalleled in terms of quality.
· Retain our clients, broaden our breadth of service identifying closely with their changing requirements.
· Execute a robust H&S and Wellbeing strategy. Consider and implement wherever possible initiatives that relate to environmental improvements.
Our Strategy
· People - Build an organisation capable of managing the business we will become. Recruit and retain and develop the best industry professionals. Health, Safety and Wellbeing remain paramount, for our employees and clients.
· Products - must address an industry need. We must have differentiators such as assured quality, modularisation, and off-site construction techniques. Datalec’s commitment to quality is unsurpassed in the industry, we seek perfection. New products and services must be delivered to the same exacting standards.
· Purpose - relates both to our clients and our organisation. We need to understand both how to be able to confidently present our solutions and product strategy to the market. Separately, we create a working environment that promotes and rewards employees fairly, actively supporting a culture of transparency and mutual respect.Job Summary:
Datalec Precision Installations (DPI) is a leading provider of data centre design, supply, build, and managed services. We are committed to delivering seamless and integrated solutions for data centre operators worldwide. Our team is dedicated to maintaining high standards of service and excellence in every project we undertake.
We are seeking a Document Controller to join our team. This role plays a crucial role in managing and organising project documentation. You’ll ensure that all documents are accurate, up-to-date, and securely stored. This is a key role within the project team, and as such, you must possess a strong team ethic, flexible approach, to be able to work unsupervised and to deadlines, and have excellent communication skills.
Core Duties & Responsibilities
· Document Management: Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence.
· Version Control: Ensure that all documents are up-to-date, properly versioned, and accessible to relevant stakeholders.
· Collaboration: Work closely with project managers, engineers, and other team members to organize and distribute project documentation.
· Quality Assurance: Implement document control procedures to maintain data integrity and compliance with industry standards.
· Project Management: To create, populate & manage a live document tracker specific to the project to record every document and transmittal.
· Quality control: To assess the quality and properties of all incoming and outgoing official documentation.
· Administrative Support: Proactively manage all aspects of the day-to-day running of the project office; and provide full administrative support to the project team. Attend project review meetings and report to the documentation manager routinely.
· Represent the business, upholding our core values and behaviours with all internal and external customers, clients and third parties
· Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards in line with company, and group policies and procedures.
Qualifications: Skills and Experience
· Previous experience in document control or project administration.
· Proficiency in document management software and tools, Sharepoint advantageous.
· Detail orientated: Attention to detail and strong organisational skills.
· Methodical: Systematic approach to managing documents.
· Adaptability: Able to handle changing priorities and project requirements.
· Confidentiality: Maintain strict confidentiality of sensitive information.
Values & Behaviours:
DPI Values
Dedication Precision Integrity
Behaviours
· Inspiration - Has a clear vision of where to go and the ability to articulate it. Empowers people to implement our vision and strategy. Great communicator who captures the imagination, generating trust and commitment.
· Team Spirit - Thinks about "we" not "me"; we do this together. Brings purpose to the team to make it a cohesive unit. Knows when to seek help and when to give it. Prepared to take action to address issues for the good of the team and celebrate others' successes.
· Self-Awareness - Emotionally intelligent; has empathy for others and gets the best out of people by meeting them on their terms. Great at building rapport with colleagues and customers; knows that their behavior impacts on the performance of others and adapts approach to achieve the best results.
· Achievement - Always striving to be the best and consistently delivers. High performer: bringing high energy, competence and making the right decisions to get things done.
· Tenacity - Relentless in the pursuit of their goals. Excellent at solving problems and overcoming obstacles; seeing the challenges before others see them and taking action, to avoid them becoming problems. Sees setbacks as opportunities and becomes stronger in adversity.
· Influence - Highly skilled at getting others committed to the goal. Confident, enthusiastic and encourages creativity. Understands the needs of stakeholders and as a result, engages them.
Our Vision
· To compete at the highest standards in data centre fit-out, MEP construction and managed services throughout Europe and beyond.
Our Mission
· Continue to develop and deliver products and services unparalleled in terms of quality.
· Retain our clients, broaden our breadth of service identifying closely with their changing requirements.
· Execute a robust H&S and Wellbeing strategy. Consider and implement wherever possible initiatives that relate to environmental improvements.
Our Strategy
· People - Build an organisation capable of managing the business we will become. Recruit and retain and develop the best industry professionals. Health, Safety and Wellbeing remain paramount, for our employees and clients.
· Products - must address an industry need. We must have differentiators such as assured quality, modularisation, and off-site construction techniques. Datalec’s commitment to quality is unsurpassed in the industry, we seek perfection. New products and services must be delivered to the same exacting standards.
· Purpose - relates both to our clients and our organisation. We need to understand both how to be able to confidently present our solutions and product strategy to the market. Separately, we create a working environment that promotes and rewards employees fairly, actively supporting a culture of transparency and mutual respect.
Experience:
- document control: 3 years (required)
- document management software: 3 years (required)
Work Location: In person
