Department
Finance / Accounts
Reports To
Financial Controller / Accounts Manager
Location
Nathaniel Car Sales Bridgend
Job Purpose
The Purchase Ledger Accounts Assistant is responsible for the accurate and timely processing of supplier invoices, payments, and account reconciliations across the dealership. The role supports the Finance Department in maintaining an efficient purchase ledger function, ensuring suppliers are paid accurately and on time while helping to maintain robust financial controls.
The position requires strong attention to detail, excellent organisational skills, and the ability to work effectively within a fast-paced motor retail environment.
Key Responsibilities
Purchase Ledger Processing
- Process and post supplier invoices accurately and promptly.
- Match invoices to purchase orders and delivery notes.
- Verify invoice coding and authorisation in line with company procedures.
- Resolve invoice discrepancies and supplier queries.
- Maintain accurate supplier records and account details.
Supplier Payments
- Prepare weekly and monthly payment runs.
- Reconcile supplier statements and investigate outstanding items.
- Ensure payments are made within agreed credit terms.
- Monitor aged creditors and report overdue balances.
Reconciliations
- Perform regular supplier account reconciliations.
- Assist with bank reconciliations as required.
- Investigate and resolve unreconciled transactions promptly.
Dealership Support
- Liaise with Service, Parts, Sales, and Administration departments regarding purchase invoices and costs.
- Process manufacturer, warranty, vehicle stock, and parts-related invoices where applicable.
- Support month-end procedures and financial reporting requirements.
- Assist with audit requests and provide supporting documentation.
General Finance Duties
- Maintain accurate filing and electronic record-keeping systems.
- Assist with the preparation of management information.
- Support the wider accounts team during busy periods.
- Undertake any other reasonable duties as requested by management.
Skills and Experience Required
Essential
- Previous experience in a Purchase Ledger, Accounts Payable, or Finance Assistant role.
- Good understanding of accounting procedures and financial controls.
- Strong numerical and data entry skills.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Excellent attention to detail and accuracy.
- Strong communication and organisational skills.
- Ability to manage workload effectively and meet deadlines.
Desirable
- Previous experience within a motor dealership or automotive environment.
- Knowledge of Kerridge/CDK, Keyloop, Pinnacle, or similar dealership management systems.
- AAT qualification or working towards a finance qualification.
- Understanding of vehicle, parts, and service department accounting processes.
Personal Attributes
- Reliable and trustworthy.
- Methodical and highly organised.
- Professional and customer-focused.
- Team player with a positive attitude.
- Able to work independently and use initiative.
- Comfortable working in a fast-paced environment with changing priorities.
Key Performance Indicators (KPIs)
- Accuracy of invoice processing.
- Timeliness of supplier payments.
- Reduction of aged creditor balances.
- Completion of supplier reconciliations within deadlines.
- Resolution of supplier queries.
- Compliance with company financial controls and procedures.
Salary and Benefits
- Competitive salary (dependent on experience).
- Pension scheme.
- Employee discounts on vehicles, servicing, and parts.
- Manufacturer and finance system training.
- Opportunities for career progression within the dealership group.
- Annual leave entitlement and company benefits package.
Benefits:
- Free parking
- On-site parking
Work Location: In person
