Job Title – Senior International Sales Administrator
Location – Hull Office, HU2 (on-site)
Hours of Work – Full-Time (Mon – Fri 08:30 – 17:00 with ½ hour lunch)
Remuneration – Competitive salary, negotiable depending on experience
About Us
At Rainbow, our mission is to create sustainable solutions that help preserve our planet. We transform waste and biodegradable materials into innovative products that make a real impact. Currently, our focus is on the forestry and landscaping industry, where our solutions protect more than 20 million trees annually. Our flagship product, the Rainbow Terra, was awarded both the Pro Landscaper Sustainable Product of the Year Award and CONFOR Net Zero Award in 2024.
About the Role
As our Senior Sales Administrator you will play a critical role in ensuring the efficient management and coordination of international and UK sales operations ensuring timely and accurate delivery of products to our valued customers and raw materials to our sites.
Your commercial proactive approach, attention to detail, and excellent communication skills will be instrumental in maintaining a high level of customer satisfaction and loyalty.
Responsibilities:
Order Management:
· Receive and process sales orders from UK and international customers accurately and efficiently.
· Review and confirm order details, including product specifications, quantities, delivery dates, and pricing, to avoid discrepancies. Ensure all necessary documentation (e.g., invoices, packing lists, certificates of origin) is complete and compliant with export regulations.
· Review and process purchase orders from UK and international suppliers accurately and efficiently.
Production Coordination:
· Collaborate with the wider team to monitor customer demand and lead times.
· Communicate production updates to customers, ensuring transparency and managing expectations
· Escalate any delays to management to find timely resolutions and ensure customer orders are delivered on time.
Shipment and Logistics:
· Liaise with shipping carriers and freight forwarders to arrange timely and cost-effective shipments.
· Monitor shipment status and proactively address any delays or issues that may arise during transit.
· Provide customers with shipping updates and tracking information, ensuring they are well-informed about their orders' progress.
· Customs Compliance: Demonstrate knowledge of customs requirements and prepare all necessary paperwork meticulously to facilitate smooth import and export processes.
Customer Communication:
· Maintain a customer-centric approach, anticipating customer needs and addressing enquiries promptly and professionally.
· Proactively update customers on order status, potential delays, or changes in delivery schedules, ensuring a positive customer experience.
· Act as a reliable point of contact for customer feedback and complaints, working to resolve issues promptly and maintaining customer satisfaction.
Sales Support:
· Assist with preparing quotes, proposals, and sales contracts for customers
· Office Support: Provide valuable office support, including meeting and greeting visitors and handling phone enquiries with a customer-centric approach.
Requirements:
· Experience: Minimum 5 years of sales administration or account management experience with a focus on customer service. A focus on export/import operations would be an advantage.
· Organisational Skills: Proactive and results-driven attitude, taking ownership of tasks and following through to ensure on-time delivery.
· Customs Expertise: Familiarity with export/import regulations and shipping processes is an advantage.
· Customer-Centric Approach: Committed to delivering exceptional customer experiences and exceeding customer expectations.
· Attention to Detail: Meticulous attention to detail to ensure accuracy and compliance in all export and import documentation.
· Communication Skills: Excellent verbal and written communication skills to facilitate effective communication with customers and internal stakeholders.
· Problem-Solving Skills: Proactive in addressing challenges, finding solutions, and making sound decisions.
Pre-Planned Factory Shutdowns:
This position follows a set production calendar that includes mandatory factory shutdowns. We provide these dates upfront so employees can plan their personal commitments and time off with certainty:
- Summer Break: 20th July – 3rd August (10 days from holiday entitlement)
- Winter Break: 24th December – 5th January (4 days from holiday entitlement + bank holidays)
If you’re looking to make the next step and to make a meaningful impact in a sustainable, forward-thinking company, we’d love to hear from you!
*** Please note Visa Sponsorship is not available for this role ***
Job Types: Full-time, Permanent
Work Location: In person
