Role type
Police Staff
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Contract duration
Permanent
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Contract type
Full Time
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Location
Swindon Gablecross
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Grade/scale
W4 £25,911- £27,180
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Find out if you are eligible
Vetting | Wiltshire Police
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Risk assessed factors
DSE use (for a substantial part of work), Exposure to traumatic material, Heights / ladders / climbing, Lone working, Manual handling, Prolonged sitting / standing, Repetitive manual tasks example upper limb/ shoulder movements
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Closing date
29/06/2026, 23:55
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Job description
About us
At Wiltshire Police, we are dedicated to making our community a safer place for everyone. Our team is committed to upholding the highest standards of integrity, professionalism, and service. We believe in creating a supportive and inclusive environment where every member can thrive and make a meaningful impact. Whether you’re just starting your career or looking to advance, Wiltshire Police offers a range of opportunities to grow and develop. Join us, and be part of a team that values courage, compassion, and dedication to public service. Help us to keep Wiltshire safe.
Wiltshire has lots of layers - prehistoric stones, wartime bunkers, secret trails and hidden churches. But behind all of that, keeping our community safe across the years are generations of quiet police work. Some of it heroic, some of it worrying, but all of it real.
We’re proud to be an Equal Opportunity employer, and we’re committed to building an inclusive, diverse community that celebrates and welcomes everyone.
If there are any adjustments we could make to the recruitment and selection process to support you, please let us know.
About the role
An opportunity has arisen for a bright, enthusiastic, person with good interpersonal and relational skills to join the Wiltshire Police, Criminal Justice department. The role is based at Swindon with a requirement at times to work at either Melksham or Salisbury. A work vehicle can be used when available.
The primary focus of this role is to be the divisional custodian for the archiving of all crime files. Also, when required, to undertake all administrative duties in respect of files and related matters within the operational support services department, ensuring that all time scales are complied with and that both local and national file standards and targets are consistently met. Some lifting and working at height are required. Training will be provided for this role.
What you will be doing
Prioritise and manage all incoming and outgoing work while adhering to deadlines to ensure day-to-day activities are completed in a timely manner.
Review crime files submitted for filing to ensure all matters are completed and dealt with.
Ensure corresponding data is accurate and all tasks are completed before archiving and file movement (via multiple applications).
Identify and address anomalies by contacting officers or relevant departments.
Compliance with Management of Police Information (MoPI), making risk-based decisions on which paperwork to retain or destroy.
About you and your experience
Ability to prioritise tasks effectively and manage multiple responsibilities simultaneously.
Knowledge of data management, file storage, and electronic file movement protocols.
Experience of handing confidential information.
Knowledge and experience in Microsoft Windows Software.
Understanding of confidentiality and GDPR/Data Protection/Freedom of Information (FOI) issues
What we offer
- Excellent career development opportunities
- 25 days annual leave plus bank holidays, rising to 30 days
- Flexi hours scheme
- Free On-Site Gym membership
- Physical and mental well-being support
- Generous Pension scheme
Please note, all roles will be subject to a vetting review, some roles due to the nature of their work, will require additional security clearance.
Depending on the number of applications received, we reserve the right to close this role early.
We are proud of being a truly inclusive organisation who provides fair and equal consideration to all of our applicants. We encourage and welcome applications from people of all ages, genders, ethnicities, nationalities, disabilities, sexual orientation, religions or beliefs and of neuro divergence.
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Important information before you commence an application
Please ensure you allow time to complete your application fully as part complete pages do not autosave and the application system only remains active on a single page for a period of 60 minutes.
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You may require the following detail to complete this application form:
National Insurance Number
Identification Detail e.g. passport
Address information
Referee information
Full employment history including dates and any qualifications you may have attained
Tattoos - you will also be requested to provide photos and describe of any visible tattoos you have
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You may require the following documents to complete this application form:
A Passport style photograph
A copy of your photo card driving licence
A downloaded DVLA summary showing full driving record
A copy of your paper driving licence counterpart (Northern Ireland only)
A copy of your British Passport or birth certificate (if a candidate does not have a passport, then they may use their birth certificate, but will need to provide a copy of a British passport once they have obtained one.)
Copies of your qualifications relating to English and Maths (only). If applying for the Degree Holder Police Constable Apprenticeship, you will need a copy of your Degree Certificate.
Clear, colour photos of any non-intimate tattoos
Formal translation from a reputable source for any foreign language or symbol tattoos
Any paperwork relating to discharged debts, CCJ, bankruptcy etc
Deed poll certificate for any name changes
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