We are currently seeking an Office Assistant (part time) to join our team in providing administrative support and ensuring efficient office operations. Reporting to the Site Manager but working closely with a number of colleagues to provide excellent organisational support to the business in a number of different areas.
Key Tasks & Responsibilities:
- Act as the main point of contact for day-to-day office coordination
- Manage office supplies and ordering (stationery, kitchen items, equipment)
- Oversee stock levels and ensure timely replenishment
- Liaise with suppliers and service providers (cleaning, waste, facilities, utilities)
- Support general office organisation, layout, and upkeep (including kitchen, workshop and meeting room and communal areas)
- Coordinate and log maintenance requests and repairs
- Liaise with landlords/building management on facilities issues
- Ensure office equipment (printers, kitchen appliances, etc.) is functional and maintained
- Support periodic checks of the workspace to ensure it is safe, clean, and fit for purpose
- Keep records of contracts and servicing schedules
- Act as the internal coordinator for H&S, ensuring processes are followed rather than delivering all elements directly. Managing the monthly H&S meeting and taking notes, chasing actions from colleagues to ensure full compliance.
- Maintain and organise H&S documentation (policies, risk assessments, training records)
- Ensure required risk assessments and compliance checks are completed and up to date (working with external providers where needed)
- Support the tracking of incidents, accidents, and near misses, escalating appropriately
- Coordinate with external H&S consultants or advisors
- Monitor that required statutory checks are completed (fire safety, PAT testing, first aid kits, etc.)
- Raise Purchase Orders and work closely with the finance team for ensuring invoices are paid on time
Experience/Knowledge
- Previous experience in an office administration, facilities, or office support role
- Experience managing suppliers, orders, or office logistics
- Exposure to health & safety processes (e.g., supporting audits, maintaining records, coordinating checks) (does not need to be a specialist H&S background)
- Experience working with external vendors and service providers
- Experience maintaining records, trackers, or compliance documentation
- Excellent verbal and written communication skills
- Good IT skills – Word, Excel, PowerPoint
- Strong attention to detail and organizational skills
- Flexible to support where needed in tasks outside of scope
Pay: £17,000.00-£18,500.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- On-site parking
- Private medical insurance
Work Location: In person
