Document Controller - Information ManagementLocation: Bicester
Employment Type: Permanent
Department: Information Management
About the Role
We are looking for a Document Controller to join our Information Management team and provide a robust, reliable and timely document management service across our projects.
Working within a project environment, you will be responsible for ensuring project information is accurately controlled, distributed, recorded and maintained throughout the project lifecycle. You will work closely with design teams, project managers, internal stakeholders, external consultants and supply chain partners to ensure information is managed in accordance with project procedures, client requirements and relevant industry standards.
This is an excellent opportunity for someone as a document control, information management, or digital project environments who is looking to advance their career within a collaborative, technically focused team.
Key Responsibilities
As a Document Controller, you will:
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Support the development and implementation of project Information Standards, Methods and Procedures.
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Administer project collaboration and Electronic Document Management (EDM) systems.
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Support design teams with the accurate distribution of information, management of comments and approval workflows.
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Carry out quality assurance (QA) checks on published drawings and documentation.
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Receive, check, register and distribute project information in accordance with agreed procedures and distribution matrices.
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Resolve drawing and document-related queries and provide day-to-day support to project users.
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Scan, upload and manage project documentation while helping project teams improve their information management practices.
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Coordinate, arrange and record training requirements for project collaboration systems.
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Manage reprographic services and coordinate internal and external resources where required.
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Establish and manage the Method Statement process, including registration, uploading and tracking.
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Support the establishment and ongoing management of digital Health & Safety (H&S) files in line with client requirements and industry best practice.
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Establish and maintain electronic and hard-copy archiving procedures throughout the project lifecycle.
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Set up and administer Field View, ensuring appropriate protocols and processes are agreed and followed.
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Ensure project mobile devices are correctly synchronised and maintained.
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Apply knowledge of document and drawing numbering conventions and relevant British, international and ISO 19650 standards.
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Develop knowledge of emerging information management applications and technologies.
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Support and, where required, supervise other Document Controllers.
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Attend Information Management peer groups and contribute to knowledge sharing and continuous improvement.
We are looking for an organised and detail-focused professional who can manage competing priorities and work effectively in a fast-paced project environment.
You will be able to:
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Work independently, use initiative and plan ahead to meet deadlines.
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Prioritise workloads and manage multiple deadlines effectively.
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Communicate confidently with internal and external stakeholders.
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Provide clear and effective technical support to project users.
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Work collaboratively as part of a wider project team.
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Remain positive and professional when working under pressure
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Understanding of document and drawing control processes.
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Knowledge of digital handover processes.
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Good general technical and IT capability.
This role offers the opportunity to play a key part in the successful management of project information while developing your expertise in digital construction, information management and ISO 19650.
You will work alongside experienced project and Information Management professionals, gain exposure to a range of digital systems and contribute to the successful delivery and handover of major projects.
If you are an organised and proactive Document Controller looking for your next opportunity, we'd love to hear from you.
About us:
We are an international engineering and construction company delivering state-of-the-art infrastructure and buildings projects for clients in the UK, Middle East and Australia.
Certainty, reliability, quality - this is what our clients want. And at Laing O'Rourke, we have more than 150 years of experience delivering it. Laing O'Rourke's story is one of energy, passion, ambition, people and teamwork. We harness the power of our experience, stretching back over a century and a half to deliver certainty for our clients.
As part of the Disability Confident scheme, we would like to enable access to candidates with long term health conditions and disabilities through the ‘Offer an interview scheme'. This supports applicants that meet the essential criteria by offering an interview for the advertised position. Please let us know prior to interview what adjustments are required as well as discussing how we can support you in the workplace.
We want to ensure our recruitment process is accessible to all. If you need the application form in an alternative format or you would like to know more about our recruitment process, please email [email protected]
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