Executive assistant to managing director Work, Jobs in Whittlesford, Cam (with Salaries)

Office Administrator/Executive Assistant
The Cambridge Crystallographic Data Centre —Cambridge
- Microsoft Outlook
- Administrative experience
- Human resources
4d
Office Administrator/Executive Assistant
CCDC —Cambridge
- £28,000 - £30,000 a year
- Microsoft Outlook
- Administrative experience
- Human resources
4d

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Office Administrator/Executive Assistant
The Cambridge Crystallographic Data Centre —Cambridge
Managing reception duties such as welcoming visitors and answering and directing incoming telephone calls. Managing post, access cards, the car parking system…
4d

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Office Administrator/Executive Assistant

The Cambridge Crystallographic Data Centre
Cambridge

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Job details

4 days ago

Qualifications

Meeting coordination
Microsoft Outlook
Travel arrangements
Event coordination
Administrative support experience
First aid
Catering
Microsoft Office Suite
Administrative and business operations experience
Administrative experience
Human resources
Recruiting
Organisational skills
Front desk
Event planning assistance
Executive support experience
Office management

Full job description

Are you an organised, proactive professional who thrives in a varied role? We're looking for an enthusiastic Office Administrator / Executive Assistant to join our team in Cambridge and play a key role in supporting our people, our office, and our Executive Leadership Team.

This is a fantastic opportunity for someone who enjoys balancing office management, executive support, HR administration, and governance activities within a collaborative and professional environment. Reporting to the Head of HR, you'll support our Executive Director and help ensure the smooth day-to-day running of the office.

If you're someone who takes initiative, enjoys building positive relationships, and can confidently manage multiple priorities, we'd love to hear from you.

What You'll Be Doing

Managing reception duties such as welcoming visitors and answering and directing incoming telephone calls.
Managing post, access cards, the car parking system and general office administration.
Acting as a designated First Aider and Fire Evacuation Officer (training provided if required).
Supporting the organisation of workshops, conferences, and internal events.
Coordinating catering for meeting and events and preparing refreshments for onsite meetings.
Supporting the Executive Director with email management and calendar coordination.
Supporting governance activities such as attending Board and Committee meetings and producing high-quality minutes, maintaining Board documentation and coordinating Trustee travel arrangements for in-person Board meetings.
Take accurate notes and track actions from Executive Leadership Team meetings.
Supporting HR activities including recruitment, onboarding, and offboarding.

What We're Looking For

Highly organised with excellent attention to detail.
Previous experience in administration, executive support, or a similar role.
A confident communicator with strong written and verbal skills.
Professional, approachable, and customer-focused.
Able to manage competing priorities and work independently.
Comfortable handling confidential and sensitive information.
Proficient in Microsoft Office, Outlook, Teams, and other digital systems.
Flexible, resourceful, and willing to support a variety of business functions.

Why Join Us?

This is a unique opportunity to work at the centre of a dynamic organisation, supporting senior leaders while contributing to a positive workplace experience for all employees. You'll have the chance to develop your skills across administration, HR, executive support, and governance in a role that offers variety, responsibility, and meaningful impact.

Apply Now

If you're looking for a rewarding role where your organisational skills, initiative, and professionalism will make a real difference, we'd love to hear from you.

Apply Now

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