Joining a motivated and friendly team, you will play a leading role in helping Action Hampshire continue to grow sustainably and fulfil its vision and purpose.
Our Vision: Everyone thrives in healthy, fair and inclusive communities, connected with each other and the world around them.
Our Purpose: To strengthen and sustain the voluntary, community and social enterprise (VCSE) sector and local communities, enabling collaboration and action that creates healthy, fair and inclusive places to live.
Mission:
- Advocating for and amplifying the voice of the VCSE sector and their communities
- Building strong partnerships, networks, and connections between VCSEs, their communities, and the public and private sectors
- Supporting and resourcing the VCSE sector with research, evaluation, training, and funding
- Delivering capacity-building community engagement via the Action Hampshire Way This is an exciting role where you can make a real difference to the VCSE sector and communities. This is a new role to lead on the continuing development of our Finance team at Action Hampshire.
Job Purpose:
As part of the Senior Leadership Team, you will lead our finance and operations at Action Hampshire. This will include supporting our finance team and working with our external accounting support team.
As a key member of the Senior Leadership Team, you will contribute to our progress against our strategy. Effective operations and financial management are key to our sustainability and a key part of our strategy, and so you will oversee development work to keep improving the organisations’ performance in these areas.
You will work with the rest of the team to keep developing Action Hampshire’s positive, inclusive, and collaborative working environment. You will help shape the organisation so it can be agile and responsive, while fulfilling our mission and purpose in the most effective and sustainable way.
You’ll have oversight of teams with an internal focus. As you facilitate and support team members to play their part, you will gather insight and use this and your knowledge of charity finance operations to inform and make recommendations to the Senior Leadership Team.
There is the opportunity to further develop the finance team, ensuring tasks are undertaken by the appropriate team member, or the external finance consultancy, making best use of everyone’s time.
Key responsibilities:
Senior Leadership
- To play a senior leadership role within the organisation and with the Senior Leadership team. Contributing to a positive, inclusive and trusted leadership team embodying the values that are important to us as Action Hampshire and reinforcing that empowering and supportive culture.
- To oversee and be responsible for the overall internal finance function of Action Hampshire, keeping the CEO, and Senior Leadership Team as a whole, updated.
- Contribute to the delivery of the strategy. Coordinating progress on key elements in our strategy that relate to your work area, such as reviewing internal finance processes and tools for efficiency and effectiveness, reviewing our contracts and working towards our ongoing sustainability.
- Take collective responsibility with leadership colleagues and Trustees for the Charity’s strategy, goals, objectives, culture and values.
Staff Management
- Provide strong leadership, coaching and line management support to our finance officer and others, ensuring that staff are supported to ensure efficiency, deliver strategic objectives and action goals, encouraging a dynamic team culture and positive environment.
- Further develop the teams of staff taking on operational tasks such as events planning, policy reviews and administration.
Financial
- Be responsible for the process of building the annual budget, working closely with the finance team and project budget leads.
- Work with the Finance Officer to ensure the proposed budget achieves relevant strategic objectives. Work with the finance team and other relevant personnel to prepare and present the annual budget to the SLT, and for the Board of Trustees.
- Oversee actual income and expenditure compared to the agreed budget in conjunction with the finance team, analysing key variances, proposing action where necessary and preparing reports as required.
- Cashflow forecasting and managing sometimes significant funds held with our banks
- Monitor creation of new project budgets and the use of charge out rates, to ensure full cost recovery and that we continue to be a sustainable organisation.
- Along with the finance team ensure that the staff team, especially budget leads, are fully equipped to manage project budgets effectively.
- Attend finance meetings and the Board of Trustees’ finance committee Manage the operations budget and oversee contracts.
- Be committed to the financial sustainability of the organisation, including through contributing to business development.
- Responsible for VAT and HMRC compliance, using external accounting support team where necessary
This role will analyse, together with the finance team, which is the most effective way to oversee completion of the following tasks, some of which are currently completed by our external accounting support.
- Preparing and presenting management accounts
- Completing VAT returns and ensuring HMRC compliance
- Overseeing year-end processes and audit or independent examination
- Financial controls
- Month-end and year-end oversight
- Cashflow forecasting
- Charity accounting compliance and restricted/unrestricted funds
- Financial controls and risk management
Operations
- Managing and reviewing contracts relating to the organisation’s smooth running, such as our IT, phone and insurance contracts. Work with the Communications specialist to coordinate liaising with external IT and website providers.
- Responsibility for reviewing and approving funding contracts and grant agreements
- Keep up to date with VCSE operational best practice, challenges and solutions, and use this knowledge to advise the Senior Leadership Team on areas of operation delivery, legislation and financial oversight for a VCSE organisation.
- Ensure Action Hampshire’s policies and procedures are up-to-date and compliant, and keep the CEO, SLT and trustees updated about current best practice and legislation related to VCSE organisations’ operations.
- Share your own best practice from the VCSE sector with relevant Action Hampshire teams through guides and occasional training.
- Work with the CEO and Head of People to identify and manage risk.
- Recommend areas for improvement to the Senior Management Team based on analysis of relevant data.
- To ensure the charity manages its resources and equipment by overseeing the keeping of accurate records and manage the distributions and collection of equipment as required.
- To oversee all facilities management requirements in the event of us having an office base. Oversee the coworking, hybrid and flexible working arrangements to ensure the staff team have all they need to operate effectively.
- Responsible for leading on health and safety in accordance with the relevant legislation, including, but not limited to, risk assessments of activities and reasonable adjustments.
- Oversee safeguarding in conjunction with the Designated Safeguarding lead.
This job description is indicative of the range of current duties and responsibilities for the post; it is not comprehensive. It is inevitable that the duties will change to reflect organisational change and it is essential therefore that it is regarded with a degree of flexibility, so that changing needs and circumstances can be met. All changes will be discussed with the post holder.
Job Types: Part-time, Temporary, Contract
Contract length: 12 months
Pay: £42,436.00 per year
Work Location: Hybrid remote in Winchester SO21
