Part time- 30 hours
MBP Ltd is seeking a motivated and organised Junior Document Controller to provide administrative support to the estimating and technical teams. This is an entry-level position focused on maintaining accurate project records, organising documentation, and assisting with document submissions.
The successful candidate will be responsible for screening incoming estimating enquiries, coordinating door elevation drawing requests, checking documentation for accuracy and completeness, and uploading approved technical information, drawings and fire test evidence to main contractor and client portals in support of Gateway 2 Building Safety Act submissions.
This role provides an excellent opportunity to develop a career in document control and construction administration while learning industry systems and procedures.
Key Responsibilities
Estimating Enquiry Management
· Review and screen incoming estimating enquiries received via email, tender portals, and contractor platforms.
· Assess enquiries for completeness and distribute them to the relevant estimating personnel.
· Maintain enquiry registers and ensure all associated documentation is correctly filed and tracked.
· Liaise with customers and branches to obtain missing information where required.
Door Elevation Drawing Coordination
· Receive and process requests for door elevation drawings.
· Coordinate drawing requirements with internal estimating, design and technical teams.
· Track drawing requests through completion.
· Ensure that drawing revisions are properly controlled and recorded.
· Maintain an organised drawing register and archive system.
Document Accuracy & Quality Assurance
· Check documents for obvious errors, missing information and correct formatting before issue.
· Ensure documents are correctly named, filed, and version controlled.
· Ensure that all documents are correctly named, version controlled and stored in accordance with company procedures.
· Escalate any issues or discrepancies to senior team members.
Building Safety Act & Gateway 2 Submissions
- Assist senior staff in preparing Building Safety Act submission packages.
- Collate and organise:
- Door elevation drawings
- Door schedules & quotations
- Product data sheets
- Fire test reports
- Extended application reports (EXAPs)
- Third-party certification documents
- Installation guidance and technical evidence
- Upload approved documents to customer portals following training.
- Maintain auditable records of all submissions and approvals.
- Maintain records, track submission status, and approvals
- Manage portal communications
Technical Documentation Control
· Maintain electronic filing systems and document registers.
· Archive superseded documents in accordance with company procedures.
· Respond to document requests from colleagues and customers.
· Provide general administrative support to the estimating and technical teams.
Key Skills & Experience
Essential
· Administration skills or previous office experience preferred but not essential.
· Good organisational skills and attention to detail and accuracy.
· Proficient Microsoft Office (Word, Excel and Outlook).
· Willingness to learn and follow company procedures.
· Strong written and verbal communication skills
· Positive can-do attitude.
Desirable
- Experience within construction or manufacturing administration would be advantageous but is not essential.
- An interest in technical documentation and quality systems.
- Certifire
- BM TRADA Q-Mark
- Building Connected.
- COINS.
- Procore.
- Viewpoint.
- Contractor portals.
Personal Attributes
· Methodical and highly organised.
· Proactive and self-motivated.
· Able to work independently and as part of a team.
· Professional and customer focused.
· Strong problem-solving skills.
· Committed to maintaining high standards of quality and compliance.
Performance Measures
· Timely processing of estimating enquiries.
· Accuracy of drawing and document submissions.
· Compliance with document control procedures.
· Successful completion of Gateway 2 documentation packages.
· Reduction in submission errors and technical queries.
· Effective management of revision control and document traceability.
MBP Ltd is an equal opportunities employer and is committed to maintaining the highest standards of quality, technical compliance and customer service across all projects.
Benefits:
- Company pension
- Free parking
- On-site parking
Work Location: In person
