Administrator
Sub Division: Defence
Location: Witney
Contract Type: Fixed Term Contract
Hours: Full Time - 40 hours - Monday to Friday
Creating and maintaining great places to live and work delivered by excellent people who care…
Purpose of Role
An excellent opportunity has arisen for an Administrator to join VINCI Facilities at RAF Brize Norton on a 9-month fixed-term contract providing sickness cover.
Job Description
This role will support the day-to-day administration of a busy Facilities Management contract, working closely with operational teams, contractors, engineers and stakeholders to ensure services are delivered efficiently and effectively.
Responsibilities
- Managing and updating the facilities helpdesk system
- Logging and tracking maintenance requests and work orders
- Coordinating contractors and scheduling planned and reactive works
- Booking keys in/out to contractors
- Producing reports, updating spreadsheets and maintaining records
- Raising purchase orders and processing contract documentation
- Providing general administrative support to the facilities management team
Essential Qualifications/Skills
- Previous administration experience within a busy office environment
- Strong organisational and time management skills
- Good working knowledge of Microsoft Office, particularly Excel (Pivots), Outlook and Word
- Excellent communication and customer service skills
- Ability to manage multiple tasks and prioritise effectively
- Experience within Facilities Management, Property, Maintenance, Construction or Helpdesk environments would be advantageous but is not essential
In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.
We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.
Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.
Should you require any reasonable adjustments to be made as part of the application process please contact us directly.
VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.
Work Location: In person
