Job Title: Intercompany Coordinator
Department: GYSUK Inventory Team
Reports to: GYSUK DP&I Manager
Direct Report: No
Salary Band: £27,000 - £29,000
Hours: 37.5 hours per week
Job Purpose: To coordinate and administer intercompany order processing and inventory flows between UK operations and European teams, ensuring accurate system updates, timely stock availability, and efficient order fulfilment through effective cross-functional collaboration. Works within established processes, supporting operational delivery and escalating exceptions where required.
Responsibilities:
- Act as a primary point of contact between UK operations and European intercompany teams, ensuring timely and accurate communication.
- Process and coordinate intercompany sales orders within the ERP system (D365), maintaining data accuracy at all times.
- Liaise with Inventory Controllers and relevant teams to support correct stock and batch allocation for intercompany orders.
- Monitor stock availability and provide updates on lead times for out-of-stock items.
- Track incoming stock and support fulfilment of outstanding intercompany orders.
- Raise and process intercompany purchase orders to support stock availability across the business.
- Create and process internal works orders in line with production requirements.
- Coordinate with inventory, production, warehouse, and logistics teams to support smooth order fulfilment.
- Monitor order progress and escalate issues or risks that may impact delivery timelines.
- Maintain accurate system records, ensuring all transactions comply with company procedures.
- Support inventory administration through accurate recording of stock movements between group companies.
- Build effective working relationships with colleagues across multiple European sites.
- Prepare and maintain routine reports, providing basic data reporting and administrative analysis as required.
- Process a high volume of intercompany transactions across multiple entities, ensuring accuracy and timeliness.
Accountability & Scope
- Operates within defined processes and procedures.
- Focused on accurate execution and coordination rather than decision-making ownership.
- Escalates exceptions, delays, or risks to the DP&I Manager or relevant stakeholders.
- No supervisory responsibility.
Supplementary Duties and Responsibilities:
No supervisory responsibility; works collaboratively with internal stakeholders.
Reasonable requests made by line manager
Personal Traits:
- Strong communicator – able to share clear and accurate information with internal teams and European stakeholders
- Highly organised – manages multiple orders, priorities, and deadlines effectively within established processes
- Detail-oriented – maintains high levels of accuracy in order processing, stock allocation, and system data
- Collaborative – works effectively with cross-functional teams, including warehouse, logistics, production, and planning
- Proactive – identifies potential issues or delays early and escalates appropriately
- Process-driven – follows defined procedures while supporting smooth and efficient workflow
- Adaptable – able to respond to changing priorities and operational demands in a fast-paced environment
Experience and Qualifications:
- Experience in order processing, customer service, or supply chain administration (B2B or intercompany desirable)
- Experience managing sales and purchase orders, ideally within a multi-entity or international business environment
- Experience using ERP systems (D365 or similar preferred)
- Practical understanding of stock control processes, including batch allocation, lead times, and stock movement between locations
- Experience working collaboratively with cross-functional teams such as warehouse, logistics, production, and planning
- Strong organisational skills with the ability to manage multiple priorities and deadlines
- High attention to detail and accuracy in data entry and system management
- Confident communicator, able to liaise effectively with internal and international stakeholders
- Proactive approach to identifying issues and escalating appropriately within defined processes
Pay: £27,000.00-£29,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Enhanced paternity leave
- Health & wellbeing programme
- On-site parking
- Sick pay
- Work from home
Work Location: In person
