Administration Assistant
York
£23,496 per annum
35 Hours per week
About us:
Brainkind Neurological Centre York supports people with an acquired brain injury and complex needs such as cognitive, physical, and/or emotional difficulties, including physical and verbal aggression, impaired social functioning, and disinhibited behaviour.
Our highly skilled team offer compassionate and specialised person-centred care, in a safe and
modern environment. Our multidisciplinary team, led by psychiatrists and neuropsychologists, includes occupational therapists, physiotherapists, rehabilitation support workers, nurses, speech and language therapists, social workers, and therapy assistants to deliver the very best in neurological care and rehabilitation.
Working collaboratively with external professionals, we ensure a holistic approach to rehabilitation and outcomes, with the people we support actively involved in reviewing their progress. We promote the involvement of families as an important part of the rehabilitation process during and after admission.
As a registered hospital, Brainkind York can work with people detained under the Mental Health Act or subject to the Deprivation of Liberty Safeguards (DoLS).
MAIN PURPOSE
To assist in the carrying out of and providing of day-to-day administrative, financial and payroll procedures for the service/unit/department.
MAIN TASKS AND RESPONSIBILITIES
- Collate emails received on a daily basis, prioritise according to urgency/importance and action to ensure deadlines are met and completed in a timely manner.
- May have cash/cheque handling responsibility for service/unit/department and ensuring that all records/banking duties are accurate, carried out timely and processed for month end reporting.
- May be required to undertake purchase ledger responsibilities and all associated duties as required.
- Service/department/unit systematic filing (electronic and/or manual) of necessary paperwork in an appropriate and timely manner.
- Assist in dealing with telephone calls as required, dealing with telephone enquiries in a professional manner, directing calls as appropriate and taking messages, as necessary. This may include reception duties as required.
- May be required to undertake any other reasonable administrative duties, including deputising for others, which fall within the role and/or to support smooth running of Brainkind service/unit/department as directed by line manager.
- Communicate effectively with staff at all levels, ensuring the efficient collation and distribution of information.
- May assist and support in the collection and submission of accurate data to Central Support Services/Functions within specified deadlines.
- May be required to support in the chasing debts in conjunction with Credit Controllers and/or central support service/functions.
About you:
- Excellent working knowledge of Microsoft Office, specifically word, excel, outlook and internet use.
- RSA Stage II, Word Processing or NVQ 2 in Business Administration (or equivalent).
- Knowledge of management and appointment booking using manual and computerised systems.
- Experience of Creating and managing databases, graphs, spreadsheets, and tables
- Proven organisational skills.
- Experience of minute taking and accurate recording of meetings
Rewards:
You can look forward to excellent benefits, including:
- A competitive Salary of £23,496 per annum
- 33 days annual leave inclusive of bank holidays2
- Buy and sell up to 5 days annual leave
- Simply Health Plan; helps to cover the cost of routine healthcare treatments. Further information can be found at www.simplyhealth.co.uk/about-us
- Access to our Employee Assistance Programme (EAP)
- Excellent training and support
- Group life assurance
- Eye voucher scheme
- Free parking
- Company Pension
- Long Service and Staff Awards
To join our friendly team, click the Apply Now button.
**Please note we will be shortlisting and interviewing candidates on a rolling basis until the role is filled therefore, we recommend applying as soon as possible. **
- All successful candidates are subject to compliance checks including 3 years of checkable references and DBS/PVG checks*
Brainkind are a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. Brainkind is committed to promoting a diverse and inclusive organisation. It is a place where we recognise, celebrate, and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.
