Clerk to Governors and Administrator for Data Protection Officer
Line managed by: Headteacher & Chair of Governors
Salary Range: £25,989 - £27,254 per annum (Full Time Equivalent)
Pay Scale: GLEA Grade 4 Scale Point 9-12
Actual salary for pro-rata role approximately £6,023 per annum
Working Hours: 10 hours per week, 52 weeks per year
Please see our website www.jstc.org.uk/aboutus/vacancies for an application pack and further information.
Completed applications should be emailed to: [email protected] or posted to the school; Main Office, John Spendluffe Technology College, Hanby Lane, Alford, Lincolnshire, LN13 9BL.
Applications must be received by: 9 am on Tuesday 1 September 2026
Interviews to take place w/c 7 September 2026
JSTC is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All posts will be subject to an enhanced DBS disclosure, medical and reference checks. All pre-employment checks, undertaken are in line with Keeping Children Safe in Education.
Key Roles and Responsibilities
Meetings
To support the Governing Body and provide effective administration of meetings the Clerk will:
The Clerk will oversee the organisation of meetings, typically on Monday or Wednesday evenings at 5.15pm, generally lasting an hour for Committee Meetings and 2 hours for Full Governor Meetings.
Some additional meetings may take place in the late afternoon and therefore flexibility is essential. The Clerk will record accurate minutes, advise on changes in legislation, policy, governance, constitutional issues and support the Chair and other governors as required. Full professional training will be given to the successful candidate. A self-motivated person is required with the ability to work under their own initiative, manage deadlines, have an eye for detail and keep accurate records. The ability to remain impartial, possess excellent communication skills and maintain confidentiality are essential, as well as being able to comply with GDPR requirements, DfE legislation and National Governors’ Association (NGA) advice.
As part of this role, there is a requirement to undertake a Clerks' development programme (unless already completed) as well as an 'accredited clerk qualification' through the NGA. It is a requirement to have access to the internet at home but a laptop will be provided. Excellent Microsoft Office skills are essential and meetings may be convened virtually (via Microsoft TEAMS) or traditionally in person, which will require travel to the school site.
* Attend meetings in person (or remotely in exceptional circumstances)
* Work effectively with the Chair of Governors and the Headteacher before Governing Body meetings to prepare a purposeful agenda taking account of issues and focusing on school improvement
* Produce, collate and distribute the agenda and documents to ensure Governors receive them within the agreed timescale
* Record the attendance of Governors at meetings and take action regarding absences
* Advise the Governing Body on governance legislation and procedural matters where necessary
* Prepare minutes of Governing Body meetings, indicating agreed action points
* Record all decisions accurately and objectively
* Submit all draft documents to the Chair and Headteacher for amendment/approval
* Issue the approved draft to all Governors
* Advise all Governors of the dates of meetings for the year
* Keep copies of minutes produced, ensuring these are approved, signed and dated and displayed on Teams and in paper form.
* Clerk Committee meetings, currently Finance, Quality of Education and Behaviour: liaise with Committee Chairs on agendas, circulate documents and take minutes of each meeting
Membership
To support the Governing Body and provide effective administration of membership the Clerk will:
* Maintain a database of names, addresses and category of Governing Body members and their terms of office
* Initiate and develop a welcome pack to be sent to newly appointed Governors
* Maintain copies of current terms of reference, Committee membership and the nominated responsibility and link role of each Governor
* Advise Governors of the expiry of their term of office
* Ensure a register of Governing Body pecuniary interests is maintained and reviewed annually
* Liaise with the Business Manager in informing Companies House of new Governors and those leaving
* Maintain Governor attendance records and advise the Chair of potential disqualification through lack of attendance
* Liaise with the Office Manager in checking DBS checks before appointments
Advice and Information
The Clerk will:
* Advise the Governing Body on procedural issues
* Ensure that statutory policies are in place and are displayed on the school’s website, liaising with the Headteacher and Office.
* Maintain record of Governing Body correspondence
* Produce an annual skills audit and advise Governors on available training
Professional Development
* Remain committed to improving own performance, taking advantage of opportunities to attend training and developments
* Keep up to date with current educational developments and legislation affecting school governance
* Participate in annual appraisal
Additional Duties
In addition to the responsibilities above, the Clerk may be asked to perform as part of their duties any of the following:
* Clerk any statutory appeal panels the Governing Body is required to convene
* Prepare for and clerk any suspension/permanent exclusion panels including communication with parents/guardians and outside agencies
* Liaise with the school and parents during complaints procedures
* Perform such other tasks as may be determined by the Governing Body
* Maintain a Governing Body Year Planner, which includes an annual calendar of meetings and the cycle of agenda items
* Establish effective communication between the Governing Body, the wider school and any external contacts
* Policies – have monthly meetings/email contact with Headteacher and Chair of Governors to highlight policies in need of approval within the next half term and have meetings with Senior Administration Staff following the conclusion of Governors meetings to inform and update them over which policies have been approved and share new versions which can then be slotted into the whole school directory.
Pay: £6,023.00 per year
Benefits:
- Canteen
- Company pension
- Cycle to work scheme
- On-site parking
Work Location: In person
