Business support administrator Work, Jobs in Lisburn, Ant (with Salaries)

Executive Assistant
Smiley Monroe —Lisburn
- Microsoft Powerpoint
- Microsoft Outlook
- Research
- Employee assistance programme
- Referral programme
1d
Customer Service Administrator
Landbridge LTD —Dunmurry
- Full-time
- Microsoft Word
- Microsoft Outlook
- Customer service
- Free parking
Quick apply
14d
Logistics & Freight Forwarding Coordinator
Doyle Shipping Group —Belfast
- Full-time
- Microsoft Word
- Communication skills
Quick apply
Trainee Payroll Administrator - Northern Ireland
GRAHAM Group —Hillsborough
- Data entry
- Organisational skills
- Communication skills
Technical Buying Administrator
Camlin Group —Lisburn
- Full-time
- Microsoft Word
- English
- Continuous improvement
- Health & wellbeing programme
Quick apply
Business Support Administrator
Magheramorne Estate —Larne
- Part-time
- Project management
- Organisational skills
- In-person
Quick apply
1d
Office Administrator & Sales Support
Patterson Oil —Craigavon
- £29,120 - £30,940 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
11d
Business Administrator (Client Accounts & Improvement)
BasketsGalore Ltd —Bangor
- £14 - £16 an hour
- Weekend availability
- Data analysis skills
- Analysis skills
- Maths
- Free parking
- Employee discount
Quick apply
9d
Sales & Customer Support Administrator
John J Doyle Ltd —Belfast
- £27,000 a year
- Full-time
- CRM software
- Microsoft Excel
- Microsoft Office
- Free parking
Quick apply
2d
Sales Support Administrator
Hospital Services Limited —Belfast
- Full-time
- Data entry
- Communication skills
9d
Business Administrator
Brenntag UK Limited —Belfast
- Continuous improvement
- Communication skills
- Negotiation
- Flexible schedule
Quick apply
21h
Investment Compliance & Risk Jr./ Analyst - Graduate
Funds-Axis —Belfast
- Full-time
- Customer service
- Analysis skills
- Communication skills
- Free parking
- Annual leave
Quick apply
Senior (Administrator) Coordinator
Connected Health —Belfast
- £27,000 - £28,000 a year
- Full-time
- Computer literacy
- Microsoft Office
- Administrative experience
Quick apply
Credit Control & Purchase Ledger Administrator
Radius Limited —Belfast
- Full-time
- Customer service
- Analysis skills
- Data entry
Quick apply
Financial Operations Assistant
Radius Limited —Belfast
- Full-time
- Customer service
- Analysis skills
- Data entry
Quick apply
Part-time Administrator (Maternity Cover)
Box It (Ireland) Limited —Belfast
- Part-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Quick apply
Credit & Finance Administrator
Radius Limited —Belfast
- Full-time
- Customer service
- Analysis skills
- Data entry
Quick apply
Pensions Project Support Administrator
Isio Group —Belfast
- Full-time
- Organisational skills
- Communication skills
Office Administrator
Belfast Cleaning Company Ltd. —Belfast
- From £12.75 an hour
- Part-time
- Computer literacy
- Writing skills
- English
Quick apply
Senior Salesforce Administrator (Belfast)
Freshteam —Belfast
- Full-time
- Salesforce
- AI

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Executive Assistant

Smiley Monroe -
Lisburn

Apply Now

Job details

Permanent
1 day ago

Benefits

Company pension
Company events
Employee assistance programme
Referral programme
Sick pay

Qualifications

Microsoft Powerpoint
Record keeping
Report writing
Meeting coordination
Corporate travel itinerary planning
Microsoft Outlook
Travel arrangements
Report generation
Stakeholder collaboration
Stakeholder liaison
Administrative support experience
Microsoft Office Suite
Administrative and business operations experience
Research
Event management experience
Administrative experience
Stakeholder coordination
Continuous improvement
Accommodation booking
Organisational skills
Event planning assistance
Executive support experience
Events management
Employee engagement
Communication skills
Grant proposal writing

Full job description

LOCATION: Ltd

EMPLOYMENT TYPE: Permanent

Why work for Smiley Monroe:

We’re the world’s biggest producer of ‘endless’ conveyor belts, with locations in Northern Ireland, Great Britain, India, and the USA. We are trusted by manufacturers of materials processing equipment in sectors spanning quarrying, construction & demolition, recycling & waste management, washing systems, and road construction.

Our industry is dynamic and fast-paced. We work hard but like to have fun too. Continuous improvement is at the core of our culture, and our values are unique: we’re passionate about having a safe place to work, we’re determined to succeed, and we believe in being close to our customers and solving their problems.

About the role:

The Executive Assistant provides high-quality administrative, organisational and coordination support to the Chief Executive Officer (CEO) and wider Senior Leadership Team.

The role is responsible for ensuring the CEO's time, priorities and commitments are effectively managed through proactive diary management, travel coordination, expense administration, reporting support and meeting preparation.

In addition, the Executive Assistant will support business growth initiatives through the identification, administration and management of funding and grant opportunities, including applications, claims and reporting requirements. As capacity allows, the role will provide administrative support to members of the Senior Leadership Team and support the coordination of company events, leadership meetings and special projects.

The successful candidate will be highly organised, discreet, proactive and capable of managing multiple priorities while maintaining excellent attention to detail and confidentiality.

What you'll be doing:

Executive Support

Manage the CEO's diary, appointments and meeting schedules to ensure effective use of time and alignment with business priorities.
Coordinate domestic and international travel arrangements, including flights, accommodation, transport and itineraries.
Manage and process business expenses in a timely and accurate manner.
Screen, prioritise and coordinate requests, correspondence and administrative activities on behalf of the CEO.
Prepare agendas, presentations, reports and meeting packs.
Attend meetings where required to record actions, decisions and follow-up activities.
Track key actions and commitments to support effective execution.

Leadership Team Support

Provide administrative and coordination support to members of the Senior Leadership Team as required.
Assist with meeting scheduling, document preparation and follow-up actions.
Support the coordination of leadership meetings, workshops, strategic planning sessions and off-site events.
Help maintain effective communication and organisation across leadership activities.
Plan and coordinate company events, leadership meetings, off-site sessions and employee engagement activities.

Funding and Grant Management

Identify, research and assess grant and funding opportunities that support business growth, innovation, people development and operational improvement.
Coordinate the preparation and submission of funding and grant applications.
Gather and collate supporting information from internal stakeholders.
Manage grant administration activities, ensuring deadlines and compliance requirements are met.
Prepare and submit funding claims and associated documentation.
Maintain accurate records of applications, claims, approvals and funding outcomes.
Produce reports on funding activity and opportunities for the Senior Leadership Team.

Reporting and Administration

Compile, analyse and format reports, presentations and business information.
Produce accurate documentation and maintain organised administrative records.
Support the preparation of board, leadership and operational reporting packs.
Maintain confidentiality and handle sensitive information appropriately.
Identify opportunities to improve administrative efficiency and ways of working.

About you:

Minimum of 3 years' experience in an Executive Assistant, Personal Assistant, Senior Administrator or similar role.
Experience supporting senior leaders or executives in a fast-paced business environment.
Experience coordinating complex diaries, meetings, travel arrangements and administrative activities.
Experience preparing reports, presentations, meeting packs and business documentation.
Strong organisational and planning skills with the ability to manage multiple priorities and deadlines simultaneously.
Excellent written and verbal communication skills.
High level of accuracy, attention to detail and professionalism.
Strong problem-solving skills and the ability to work independently with minimal supervision.
Advanced proficiency in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint and Teams.
Ability to analyse, compile and present information in a clear and professional format.
Confidence in building relationships and working collaboratively with stakeholders at all levels of the organisation.
Ability to handle confidential and sensitive information with discretion and integrity.
Proactive, self-motivated and capable of anticipating needs and taking initiative.
Flexible and adaptable, with the ability to respond effectively to changing business priorities.
Experience coordinating events, meetings or business activities involving multiple stakeholders.
Strong administrative, organisational and record management skills.
A continuous improvement mindset, with a focus on identifying opportunities to improve efficiency and effectiveness.

What you will get in return:

Competitive Pay
4 Day Week - 33 Hours Monday to Thursday
Discretionary Bonus based on Company Performance
Company Sick Pay
Income Protection
Life Cover
Enhanced Maternity & Paternity Pay
Pension Scheme
Employee Assistance Programme
Health Cash Benefit Plan
Recruitment Referral Bonus
Long Service Awards
Health & Wellbeing Initiatives
Social Events
Learning & Development Opportunities

WE ARE AN EQUAL OPPORTUNTIES EMPLOYER AND WE WELCOME APPLICATIONS FROM ALL SUITABLY QUALIFIED PERSONS

Apply Now

Refine Your Search

business support administrator jobs in lisburn, ant

Executive Assistant

Customer Service Administrator

Logistics & Freight Forwarding Coordinator

Trainee Payroll Administrator - Northern Ireland

Technical Buying Administrator

Business Support Administrator

Office Administrator & Sales Support

Business Administrator (Client Accounts & Improvement)

Sales & Customer Support Administrator

Sales Support Administrator

Business Administrator

Investment Compliance & Risk Jr./ Analyst - Graduate

Senior (Administrator) Coordinator

Credit Control & Purchase Ledger Administrator

Financial Operations Assistant

Part-time Administrator (Maternity Cover)

Credit & Finance Administrator

Pensions Project Support Administrator

Office Administrator

Senior Salesforce Administrator (Belfast)

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