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Payroll Manager

NewPrinces Group -
Liverpool

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Job details

Permanent

Benefits

Annual leave
Company pension
Private medical insurance

Qualifications

Pension
Microsoft Excel
Management
CIPP
Payroll management
Analysis skills
Organisational skills
Payroll
Business
HMRC
Leadership
Communication skills
Time management

Full job description

Vacancy Name

Payroll Manager

Employment Type

Permanent

Country

United Kingdom

Location

Liverpool

Business Area

Operations

Workplace Type

Hybrid

About Princes

The Princes Group has over 7,000 employees with offices and production sites in the UK, Netherlands, Italy, Poland, France and Mauritius. Princes manufactures 350 different food and drink products responsibly sourced and enjoyed by consumers every day. None of this would be possible without striving to be an employer of choice, where our colleagues are proud to represent our business.

Role Description

The Payroll Manager is responsible for leading and managing the end-to-end payroll function for all UK employees.

This role will lead and continuously enhance UK payroll operations, taking full ownership of the end-to-end payroll lifecycle to ensure accurate, compliant, and timely delivery across all processes. Leveraging technical expertise and leadership capability to act as a trusted subject matter expert to all Stakeholders.

The position plays a critical role in maintaining payroll integrity, driving continuous improvement, ensuring legislative compliance, and delivering an excellent employee experience.

Dimensions:

Manage the full payroll cycle for approximately 3000 UK colleagues across 13 sites
Third party management: Including HMRC, Pension Providers, Law Courts, Trade Unions, Voluntary bodies
Key stakeholders include wider People Operations team (People Services and Systems & Reporting) and wider People team (Recruitment, Site HR teams and L&D, Finance, Audit, Grade 7 & 8’s

Principal Responsibilities

Payroll Operations

Manage the full payroll cycle for:

Weekly payroll (high-volume, shift-based workforce)
Monthly payroll (salaried and management population)

Ensure accurate and timely processing of wages, salaries, overtime, bonuses, and deductions
Oversee payroll inputs including time worked, shift premiums, attendance data, and variable pay
Perform payroll validation, reconciliation, and approval processes
Review all payroll processing prior to BACS payments and statutory HMRC submission

Final point of escalation for complex calculations/queries, finding resolution
Administer and manage pension schemes ensuring compliance

Compliance & Governance

Ensure full compliance with HMRC regulations, statutory requirements, and UK employment legislation
Manage statutory payments (SSP, SMP, SPP, etc.) and deductions (tax, NI, pensions, AEOs)
Oversee year-end processes including P60s, P11Ds, and submissions to HMRC
Maintain up-to-date knowledge of payroll legislation and ensure changes are implemented effectively
Lead internal and external audit processes related to payroll

Manage Payroll Software

Manage and optimise payroll systems (e.g., ERP, time & attendance systems)
Ensure integration between payroll, HR, and time-recording systems
Identify and implement process improvements to increase efficiency, accuracy, and automation
Lead payroll-related projects (system upgrades, transformations, process redesign)

People Management & Efficiency

Lead, develop, and manage the payroll team
Set clear objectives and performance standards
Provide coaching, training, and development opportunities
Ensure adequate resourcing during peak payroll cycles

Reporting and Analysis

Produce payroll reports, reconciliations, and analytics for Finance and senior leadership
Support budgeting, forecasting, and cost analysis (labour costs, overtime trends, etc.)
Monitor payroll KPIs and identify areas of risk or inefficiency

Project Work & Continuous Improvement

Lead and deliver payroll-related projects, including system implementations, upgrades, and migrations
Support wider business transformation initiatives impacting payroll (e.g., changes to shift structures, harmonisation of terms, organisational restructures)
Drive continuous improvement across payroll processes to enhance efficiency, accuracy, and scalability
Identify and implement automation opportunities to reduce manual intervention and risk
Develop and maintain project plans, ensuring delivery within scope, timelines, and budget
Conduct impact assessments for legislative or business changes affecting payroll
Champion best practice and standardisation across multiple sites

Role Requirements

Knowledge, Skills & Experience:

CIPP qualification (Chartered Institute of Payroll Professionals) or equivalent
Degree in Finance, Business, HR, or related field (preferred but not essential)
Proven experience managing payroll in a large, complex organisation (ideally 1,000+ employees)
Strong experience handling both weekly and monthly payrolls
Experience within manufacturing, industrial, or multi-site environments is highly desirable
Demonstrable experience of managing high-volume, variable payrolls (e.g., shift work, overtime)
Strong knowledge of UK payroll legislation and HMRC requirements
Experience with payroll systems (we currently use One Advanced)
Familiarity with time & attendance systems and shift-based pay structures
Advanced Excel skills (reconciliations, analysis, reporting)
Exceptional attention to detail and accuracy
Strong organisational and time management skills
Excellent problem-solving and analytical ability
Strong communication and stakeholder management skills
Ability to work under pressure and meet tight deadlines
Strong leadership and people management capability
Continuous improvement mindset
High integrity and commitment to confidentiality
Proactive and solutions-focused approach
Ability to influence and drive change

Competencies:

Competency

Competent

Developed

Advanced

Business Awareness

Communication & Influencing

Planning & Organising

Creativity & Innovation

Working with People

Leading a Team

Benefits:

Car Parking Pass
25 Days Annual Leave plus Your Birthday Off
14.5% Pension - 5% Employee opt in / 9.5% Employer
Enhanced Family Friendly & Carers Policies
Life Assurance Cover
Private Medical Insurance
Critical Illness Cover
Learning & Development Opportunities

#LI-RK1
#LI-Onsite

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