Contracts, Systems and Administration Coordinator (maternity cover)
Liverpool School of Tropical Medicine —Liverpool
- £33,951 - £38,784 a year
- Hybrid work
- Administrative experience
- Organisational skills
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- Annual leave
3d
Housing Service Support Officer
Liverpool City Council —Liverpool
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1d
People Services Officer
NewPrinces Group —Liverpool
- Microsoft Excel
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Executive Support Officer
West Lancashire Borough Council —Ormskirk
- £28,598 - £31,022 a year
- Full-time
- Microsoft Outlook
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13d
Paralegal Assistant (Band 6/AO)
Health and Safety Executive —Bootle
- £28,499 a year
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10d
Office Manager
Police Federation of England and Wales —Liverpool
- £32,000 - £40,000 a year
- Full-time
- Management
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Quick apply
12h
Home Office Security Pass Team Admin Officer
Home Office —Liverpool
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HR Administrator
NewPrinces Group —Liverpool
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Pastoral & Attendance Support Officer
Knotty Ash Primary School —Liverpool
- £26,403 - £28,142 a year
- Part-time
- Administrative experience
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1d
Governance Officer - Medicines Safety, Optimisation & Governance
Liverpool University Hospitals NHS Foundation Trust —Liverpool
- £32,073 - £39,043 a year
- Full-time
- Microsoft Excel
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8d
Operational Support Officer
HM Courts and Tribunals Service —Mold
- £25,582 a year
- Full-time
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- Presentation skills
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7d
Business Support Officer
Petty Pool Vocational College —Northwich
- £28,300.99 - £32,808.61 a year
- Full-time
- Hybrid work
- CRM software
- Microsoft Excel
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- Annual leave
- Sick pay
Quick apply
3d
Finance Officer
St Luke in the City Team —Liverpool
- £15 an hour
- Part-time
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- Microsoft Excel
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- SharePoint
- Flexitime
Quick apply
13d
MIS & Funding Officer
Cheshire College South and West —Ellesmere Port
- £26,592 - £29,838 a year
- Full-time
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7d
Project Co-ordinator (Part-Time)
North Cheshire Community Rail Partnership —Ellesmere Port
- £14.03 - £18.19 an hour
- Part-time
- Hybrid work
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Operational Support Officer
HM Courts & Tribunal Service —Mold
- £20,001 - £30,000 a year
- Full-time
- Hybrid work
- Customer service
- Administrative experience
- Presentation skills
- Annual leave
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7d
Administrative Support Officer
Cheshire and Wirral Partnership NHS FoundationTrust —Ellesmere Port
- £25,272 a year
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2d
Practice Manager
Benim Medical Centre —Liverpool
- £25 an hour
- Part-time
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Apprentice Business Support Officer
St Joseph Catholic Multi Academy Trust —Liverpool
- £24,796 - £25,185 a year
- Full-time
- Microsoft Word
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- Employee assistance programme
Quick apply
8d
QA Officer
Reacta Healthcare —Deeside
- £30,000 - £35,000 a year
- Full-time
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Quick apply

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administrative officer jobs near liverpool, msy

Contracts, Systems and Administration Coordinator (maternity cover)

Liverpool School of Tropical Medicine -
Liverpool

Apply Now

Job details

Fixed term contract
£33,951 - £38,784 a year
3 days ago

Benefits

Cycle to work scheme
Annual leave
Company pension

Qualifications

Administrative experience
Organisational skills
Contracts
SharePoint
Communication skills
Time management

Full job description

Job ref: 92710

Directorate of Research Services

Part-time (0.6 FTE, 21 hours per week), Fixed-term appointment to 30th June 2027

Based in Liverpool (hybrid working available)

We are seeking a highly organised and proactive Contracts, Systems and Administrator Coordinator to join our Research Services Directorate on a maternity cover basis. This role provides essential operational support to the Research Contracts team, helping to ensure the efficient and effective delivery of research contracts, agreements and legal-related activities across the organisation.

The post holder will play a central role within the team, supporting contract coordination, systems management, and tracking processes. You will also contribute to the preparation of management information and, working closely with researchers and partners, assist in the review of routine research contracts and agreements using standard templates.

This is an exciting opportunity to contribute to a business-critical function in a supportive team within a dynamic and impactful research environment. You will gain valuable experience in research contracts and systems while supporting work that makes a global difference.

Key Accountabilities will include

Contract Support and Coordination

Provide operational, technical and administrative support to the Research Contracts team, assisting with the preparation, formatting and quality assurance of contractual documentation and supporting the implementation of team procedures and guidance.
Coordinate the progression of research contract requests, liaising with academic colleagues, external partners and professional services to ensure agreements are progressed efficiently and stakeholders are kept informed.
Prepare routine contractual documentation using approved templates and guidance, escalating non-standard or complex matters to Research Contracts Officers or Associates as appropriate.
Manage the Research Contracts team's shared mailbox, triaging enquiries, allocating work where appropriate and ensuring requests are responded to promptly and professionally.
Maintain accurate contract records, tracking information and associated documentation within the research contract management system, ensuring information is complete, up to date and supports effective monitoring and reporting.
Support contract risk management, audit and records management processes by maintaining relevant systems, monitoring required actions and ensuring appropriate documentation is available.

Systems and Information Management

Maintain and develop the team's electronic filing systems, document libraries, standard templates and guidance documents to support efficient and consistent contract management.
Support the effective administration and continuous improvement of contract management systems and associated business processes, identifying opportunities to improve efficiency and data quality.
Maintain departmental SharePoint, MS Teams, intranet and external web content, ensuring information is accurate, current and accessible.
Produce, analyse and distribute routine management information, statistical reports and performance data to support operational management, planning and audit activity.

Team and Business Support

Provide comprehensive administrative support to the Research Contracts team, including organising meetings, preparing agendas and papers, taking minutes, monitoring actions and maintaining team records.
Coordinate travel, accommodation, purchasing and financial administration for the team, including purchase orders, invoices, purchasing card reconciliation and maintaining appropriate records.
Act as a first point of contact for general enquiries, preparing correspondence, reports and communications, and undertaking general office administration to support the effective operation of the service.
Contribute to the continuous improvement of Research Contracts systems, processes and customer service, working collaboratively across Research Services and the wider organisation.

The ideal candidate will demonstrate:

Experience of working in a senior administrative role
Experience of document management processes
Experience of supporting travel arrangements, taking minutes and organising meetings and training events
Experience of working to tight deadlines.
Excellent administrative, organisational and time management skills with the ability to work to demanding deadlines
Effective oral and written communication skills

(For a full list of essential and desirable criteria please refer to the job description and person specification)

Additional benefits of joining LSTM:

Access to support for your career growth through a variety of internal and external learning and development opportunities

Employee Assistance Platform offering a range of wellbeing initiatives and support, in addition to high-street discount offers
30 days annual leave, plus 8 UK bank holidays, in addition to 6 Christmas closure days
Generous occupational pension schemes including USS (Universities Superannuation Scheme) and NHS pension schemes (subject to eligibility)
Government backed “cycle to work” scheme
Affiliated, discounted staff membership to the University of Liverpool Sports Centre
A range of enhanced family friendly policies

Application Process: To apply for this position please follow the apply link and upload your CV, complete our application form and attach a covering letter outlining your interest in the post, and how your skills and experience align.

Due to the volume of applications we receive, we may sometimes close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role.

Please click here to learn important information about applying for a position at LSTM.

Apply Now

Refine Your Search

administrative officer jobs in liverpool, msy

Contracts, Systems and Administration Coordinator (maternity cover)

Housing Service Support Officer

People Services Officer

Executive Support Officer

Paralegal Assistant (Band 6/AO)

Office Manager

Home Office Security Pass Team Admin Officer

HR Administrator

Pastoral & Attendance Support Officer

Governance Officer - Medicines Safety, Optimisation & Governance

Operational Support Officer

Business Support Officer

Finance Officer

MIS & Funding Officer

Project Co-ordinator (Part-Time)

Operational Support Officer

Administrative Support Officer

Practice Manager

Apprentice Business Support Officer

QA Officer

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Key Accountabilities will include

Contract Support and Coordination

Systems and Information Management

Team and Business Support

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